Reminder Email Sample Templates: How To Remind Someone of An Upcoming Deadline
When it comes to reminding someone of an upcoming deadline, the key is being clear and concise. We’ve put together some tips that will help you write the perfect reminder email:
-Use a subject line that will catch their attention. Add something like “Reminder: ….” or “Important update.”
– The subject line should be clear and concise so that people know what the email is about before they open it.
-Be sure to include the task/project name in the subject line. “Reminder” doesn’t cut it!
-It can be helpful to include the reason for the reminder in your email. If you’re reminding someone about an upcoming meeting, it’s a good idea to include a description of what will be discussed at that meeting.
-Include the date and time and location of the event on which you’re reminding them.
-Let them know what they need to do. This can be as simple as “Please RSVP by Friday at noon” or “Please send me your presentation by Wednesday at 3:00 PM.”
-If you have any additional information that should be included in the email, such as a link to a webinar registration page or an attachment of a presentation deck, be sure to include it here.
-Make sure the body of your message includes all relevant details, including any deadlines or requirements for action by the recipient.
– Try and personalize the email as much as possible, focusing on why you are writing it and how it can help them.
-Be sure not to sound like you’re nagging them; your reminder should come across as friendly and professional.
-Always be polite.
-Here are some Reminder Email Sample Templates, with the action items in bold:
1
Hi [name], I know you are very busy, but I wanted to remind you about the upcoming deadline for submitting the document reviews. Our next meeting is on Friday at 2 p.m. Please make sure that your reviews are in by then. If there’s anything else I can help with, please don’t hesitate to let me know!
2
Hello [Name], I hope you are well. We just wanted to remind you that the deadline for [project] is fast approaching. Please let us know if you need any assistance in completing the project. We are here to help! Thank you, [Your name]
3
Hello, This is just a friendly reminder that the deadline for your project is approaching. Please make sure to submit your work by the end of the day today. Thank you!
4
Hi everyone, Just wanted to remind you that the deadline for submission of the project proposal is approaching. Please make sure you have everything ready by then so we can avoid any last-minute rush. Thank you,
[Your name]
5
Hi everyone, This is Just a friendly reminder that the deadline for submissions is coming up soon. Please make sure to have your entries in by the end of the day on Friday. Thanks, [Your name]
6
Hello [name], I hope you are well. This email is to remind you about the upcoming deadline for the [project name] project. The deadline is [date], and we are expecting to receive your completed work by then. Please let us know if you have any questions or need any assistance. Thank you for your cooperation and we look forward to seeing your work soon. Sincerely, [Your name]
7
Hi, We hope you’re doing well. We wanted to send a friendly reminder that the [product name] kick-off meeting is coming up on [date]. Please make sure to RSVP by filling out this form [link]. We look forward to seeing you there. Best,
8
Hi [name], I hope you’re doing well. I just wanted to remind you that I sent you an email a few days ago and I haven’t received a reply yet. If you could take a minute to respond, that would be great, as the project deadline is [date]. Thanks![Your name]
9
Hi [name], I just wanted to remind you that we are having a meeting tomorrow at 10:00 am. I noticed that you have not responded to the invite. Please be sure to check your calendar for the location/link and time. If you have any questions, please feel free to reach out! Thanks,
10
Hi [name], Just a friendly reminder that the deadline for submissions is coming up soon. Please make sure to have everything sent in by the end of the day [date]. Thanks,
11
Hi [name], Just following up on my previous email about the project plan. Please let me know if we can still meet next week at 1 pm on Monday or Tuesday. The deadline is coming in a few days. Best regards,
12
Hello, I just wanted to give you a quick update about the [topic] deadline. It’s coming up soon so make sure you have everything in by then. If you have any questions or need help with anything please let me know. Thanks!
13
Hello, I am writing to remind you of the upcoming deadline for our request. Please let me know if there are any questions or concerns.
14
Hello, I am writing to remind you of your upcoming deadline. As you know, this is an important project and we really want to see it done well. I know the team has been working hard and I appreciate how committed everyone is to getting this project completed on time. If you are able to finish the report by next Wednesday, that would be much appreciated. If there is anything I can do at this point in order to help make sure it gets finished in time please let me know. Thanks!
15
Hello, I am writing to remind you of a deadline coming up. Please respond as soon as possible so that we can plan accordingly. Thank You.
16
Hi there, I wanted to share an update on the progress of the project. Please remember that it is due Wednesday and we hope to see it completed on time. Please reply to let us know if you can finish it by then. If you need anything else in order to get it done, please let us know as soon as possible.
17
We need your help to ensure that we are on schedule. It is extremely important to us that we have a rough draft by the end of this week. Please let me know if you need any assistance.
If you found this Reminder Email Sample List useful, check out the 11 Reminder Email Templates: Polite Reminders(Opens in a new browser tab)
