25 invoice email template samples
Sending invoice emails can sometimes be a daunting task for businesses and freelancers alike. How do you strike the right balance between professionalism and friendliness? How can you ensure your emails are clear, and concise, and get the desired response from your clients? In this blog post, we have curated 21 sample emails for sending invoices that will help you streamline your invoicing process and improve your chances of prompt payment.
Tips when emailing for an invoice
When emailing for an invoice, here are some tips to keep in mind:
- Clear and Concise Subject Line: Use a subject line that clearly indicates your purpose for the email, such as “Invoice Request – [Vendor/Project Name]”.
- Professional Tone: Maintain a professional tone throughout the email. Remember to be polite and respectful in your language.
- Provide Relevant Details: Clearly state the purpose of your email and provide any necessary details, such as dates, description of products or services, and any applicable purchase order numbers.
- Be Specific: Clearly communicate what you are requesting and be specific about the information you need on the invoice. This can include itemized costs, discounts, taxes, and any applicable shipping or handling charges.
- Reference Documentation: If applicable, mention any supporting documents or attachments that should be included with the invoice, such as receipts or purchase orders.
- Set Expectations: Communicate any deadlines or timeframes for receiving the invoice, especially if there are payment terms or deadlines in place.
- Contact Information: Include your contact information in the email signature or body of the email, so the vendor can easily reach out to you if they have any questions or need clarification.
- Proofread: Before sending the email, double-check for any errors or typos to ensure clarity and professionalism.
- Follow Up: If you haven’t received a response or the requested invoice within a reasonable timeframe, it is appropriate to send a polite follow-up email to inquire about the status.
By following these tips, you can ensure that your email requesting an invoice is clear, professional, and increases the likelihood of a prompt and accurate response.
25 Invoice Email Template Samples
- Subject: Invoice Request for Services Rendered
Dear [Vendor’s Name],
I hope this email finds you well. We recently received the services you provided to our company and we would like to request an invoice for the work completed.
Could you please send us a detailed invoice indicating the services rendered, the corresponding charges, and any applicable taxes? We require this invoice for our accounting records and to facilitate payment within our agreed-upon terms. If you have any questions or need any additional information, please don’t hesitate to reach out. We appreciate your prompt attention to this matter.
Thank you and best regards,
[Your Name]
[Your Company Name]
[Contact Information]
- Subject: Urgent Invoice Request for Purchase Order #12345
Dear [Vendor’s Name],
I hope this email finds you well. We recently received the goods as per our purchase order #12345, and we require an invoice to process the payment promptly. Could you please provide us with an invoice that includes the itemized costs, any applicable discounts, and any relevant shipping or handling charges? Additionally, please ensure that the invoice includes our purchase order number for proper reference. If there are any issues or discrepancies with the order, kindly let us know as soon as possible. We appreciate your cooperation and look forward to receiving the invoice at the earliest convenience.
Thank you and regards,
[Your Name]
[Your Company Name]
[Contact Information]
- Subject: Invoice Request for Contracted Services
Dear [Vendor’s Name],
I hope this email finds you well. We are writing to request an invoice for the contracted services you provided to our company during the period [start date] to [end date].
Kindly send us an itemized invoice with the agreed-upon rates and any applicable taxes or additional charges. We aim to complete our billing process promptly, so we appreciate your timely response.
If there are any supporting documents or receipts that need to be included with the invoice, please ensure they are attached.
Thank you for your professionalism and for your prompt attention to this matter. Feel free to contact us if you have any questions or require further information.
Best regards,
[Your Name]
[Your Company Name]
[Contact Information]
- Subject: Invoice Request for Consulting Services
Dear [Vendor’s Name],
I hope this email finds you well. We recently availed of your consulting services and would like to request an invoice for the work completed.
Could you please provide us with an invoice that clearly outlines the consulting services provided, along with the corresponding charges? Please include any applicable expenses and taxes. We highly value your professionalism and attention to detail.
If there are any queries or discrepancies regarding the services rendered or the invoice, please don’t hesitate to contact us. We appreciate your swift response to ensure a smooth invoicing process.
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Company Name]
[Contact Information]
- Subject: Invoice Request for Product Purchase
Dear [Vendor’s Name],
I hope this email finds you well. We recently made a purchase from your company and would like to request an invoice for the products we acquired.
Could you please send us a detailed invoice that lists the purchased items, their corresponding prices, any applicable discounts, and shipping charges? We require this invoice for our accounting and record-keeping purposes.
If there are any discrepancies between the order and the invoice, or if there is any additional information required, please let us know. We appreciate your prompt attention to this matter.
Thank you and best regards,
[Your Name]
[Your Company Name]
[Contact Information]
25 Invoice Email Template Samples
- Hello [name], I’m writing to submit an invoice for services rendered. I hope you have been enjoying the great work we’ve been doing together, and I hope that you can use this invoice to reimburse me for the hard work I put into our project. If you have any questions about the invoice, please let me know. If not, don’t hesitate to send it through.
- Dear [name], Thank you for your work on [project name]. We have attached a copy of our invoice for your records. Please let us know if there are any questions or concerns.
- Dear [name], We hope you are having a wonderful day. We are writing to confirm that invoice number [number] was submitted to you on 2024. A copy is attached. If there is anything we can do to help, please don’t hesitate to reach out.
- Hi [name], We just wanted to let you know that we’ve submitted an invoice for [amount] for work performed on [project name]. If you have any questions, or if there’s anything else we can do, please don’t hesitate to get in touch. Thanks,
- Hi [name], I’m writing to submit an invoice for some work I did earlier this month. I’ve attached the invoice here, and it has all the information you’ll need to pay me. Thanks!
- Hello, I am writing to submit an invoice for [amount]. Thank you for your time, and I look forward to hearing from you soon.
- Hello, I am submitting an invoice for [company name] for work performed on 2024. The invoice is attached. The total amount is $[amount], which includes the following: [item description] @ $[price per item] each.
- Hi [name], This is an invoice for the work done on your website. It’s been a pleasure working with you and we hope that we can continue to do so in the future. Thanks for your time,
- Hi [name], I hope you’re well. I’m attaching a copy of the invoice for [project name] here, as we agreed upon in our last call. Please let me know if there is anything else I can provide for you. Thanks so much for all your help!
- Hello, I’m writing to submit an invoice for the work I did on [project name]. Please find attached a PDF of my invoice. Thank you for your help with this project!
- Dear [name],I am writing to submit an invoice for the services I provided. The invoice is attached below. Please let me know if you have any questions or concerns. Thanks!
- Hi there, I’m attaching an invoice for [name of customer], who had an order placed on 2024. The invoice will include all charges and credits, as well as the total amount due. We’ll be looking forward to working with you again soon!
- Dear [name], I wanted to follow up on the invoice I submitted for [project name] to ensure that it was received and is being processed. Please let me know if there are any issues or if you need any further documentation. Thank you for your prompt attention to this matter.
- Hello [name], I am writing to request payment for the outstanding balance on the invoice I submitted for [project name]. The due date has passed, and I kindly ask that you remit payment as soon as possible. Please let me know if you need any further information or if there are any issues with the invoice.
- Hi [name], I just wanted to confirm that the invoice I submitted for [project name] has been processed and that payment has been issued. Please let me know if there are any discrepancies or if you need any further documentation. Thank you for your partnership.
- Dear [name], I’m writing to follow up on the invoice I submitted for [project name] and to inquire about the status of payment. If there are any issues or delays on your end, please let me know. I appreciate your prompt attention to this matter.
- Hi [name], I hope this email finds you well. I wanted to confirm that the invoice I submitted for [project name] has been received and is being processed. Please let me know if there are any issues or if you need any additional information. Thank you for your time.
- Dear [name], I’m writing to follow up on the invoice I submitted for [project name] and to inquire about the expected payment date. If there are any issues or delays, please let me know. I appreciate your prompt attention to this matter and look forward to continuing our partnership.
- Hello [name], I just wanted to confirm that the invoice I submitted for [project name] has been approved and is scheduled for payment on 2024. Please let me know if there are any issues or if you need any further documentation. Thank you for your time and cooperation.
- Hi [name], I hope this email finds you well. I’m writing to follow up on the invoice I submitted for [project name] and to request an update on the payment status. If there are any issues or delays, please let me know. Thank you for your prompt attention to this matter.
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