Gentle Reminder Email Example | How to Remind Someone To Reply to Your Email
Email is the foundation of almost all business communication. It’s a tool that’s easy to use, but it can be difficult to master. One of the most common mistakes people make with email is not following up on a conversation when they need an answer or response from someone else. If you have an email that needs a response, it’s important to remind the person who you are and why they should reply. Here are some tips for how to send a gentle reminder email:
- Keep it short and sweet: a quick recap of what you’re asking for or why they should reply.
- Be polite and respectful (even if they aren’t).
- Address the email to a specific name and try to use their first name if you have it.
- Make your subject line clear and descriptive of the content of your email. If it’s a reminder, put “Reminder” in parentheses after your subject line.
- Don’t be too casual and informal. If you send an email that reads like it was written by a friend, chances are your contact won’t take it seriously.
- Send a friendly reminder, not a harsh one.
- Be upfront and clear about why you need an answer.
Here are some 19 Gentle Reminder Email Examples :
I hope you’re having a good week so far. I was wondering if you had any thoughts on my request from last week. I appreciate any feedback and would like to hear back from you soon. Thanks!
I hope this email finds you well. I would like to follow up on our conversation about your company’s strategy and see if we can set up a time to talk further. Let me know when you have time to chat and we can set up a call.
Hello, I am excited to be working with you on this project. I look forward to hearing from you soon so that we can continue working on this together. Please let me know if there is anything I can do to help move things along, or if you need any additional information from me.
I hope you’re well. I just wanted to remind you about my previous email about the new product launch on June 1st. The deadline for all materials is fast approaching, and we do need your thoughts on pricing by the end of this week. If you have any questions or concerns, please let me know.
I hope you’re having a great week! I wanted to check back on our previous discussion about [project] and I wanted to send over some information about new developments. I look forward to receiving your input on these changes. Please let me know if you have any questions or need anything else from me.
I hope you’ve had a chance to check out the article I sent over last week. As I mentioned, I’m working on a longer piece about this topic and would love for you to contribute your thoughts. Can we set up a time to talk on 2024? Let me know if you need anything to move this along.
I hope this email finds you well. I’m writing because I sent over a proposal for a new project last week and wanted to follow up on it. Would you happen to have any feedback? If not, no worries! Just let me know when you have time in your schedule again so we can talk about moving forward with it. Thanks!
I hope you had a great weekend. I wanted to follow up with you about the email I sent on Friday. I have some updates on [Project Name] that need your attention ASAP. Please let me know when it would be convenient for us to discuss this further.
I wanted to follow up on our conversation about [project]. I’m hoping that you can get back to me soon so that we can move forward with this project. I know it’s been a while since we last spoke, but I would appreciate it if you could let me know when you have time in your schedule for an update. Please let me know if there is anything else I can do to help. Thanks!
I’m reaching out because I haven’t heard from you since our last email exchange in January. If you have some time this week, could you please let me know if the recommendations I sent over for your team are still valid? Thanks for your help!
I’m hoping you can help me out with something. I sent you an email last week about [project name]. If you have a minute, please let me know what your thoughts are on this topic. Thank you for your support.
Thanks for your email. I appreciate your response. It would be helpful if you could get back to me by 2024 so that we can discuss this further. Your help is much appreciated.
I hope you’re doing well! I am following up on the [project]. Please let me know when you can get back to me so we can proceed with this project. Thank you for your time and consideration. I look forward to hearing from you soon.
I’m writing to follow up on our conversation about [topic]. I was hoping to get some more information from you, but if this is not a good time for you, please let me know when would be. Thanks!
I hope this email finds you well. I am planning on sending an email to the rest of our team tomorrow morning with some updates on…I wanted to make sure that you were aware of this and had the chance to review it before it goes out. If you have any questions or feedback, please let me know! Thanks in advance.
I wanted to follow up on our conversation about your company’s social media strategy. Do you have some time this week or next week when we can talk further? I have time this week for a quick chat. If not, please let me know when would be a good time for me to contact you again. Best regards,
Good day! I am reaching out to follow up on my email below. Please let me know if you have time to chat about the [project/topic] by Friday. I’m trying to wrap up everything before the weekend and would love your input on this topic. Thanks!
I hope all is well with you. I wanted to send a quick note to remind you of an email I sent last week on (topic) and see if you’ve had a chance to read it yet. If not, no worries! Just let me know when you have time and we can discuss it further. Thank you in advance.
I wanted to follow up on our conversation about your organization’s upcoming event. As we discussed, I’m hoping you can provide me with more information so that I can prepare an appropriate proposal for your consideration. Please let me know as soon as possible if we need to discuss this further at our next meeting or via phone call. Thank you in advance for your help!
More Email Templates here Reminder Email Sample: Upcoming deadline
