Email for payment reminder: 18 Email Examples To Send A Polite Reminder
If you’re a small business owner and have just received an email from one of your clients who hasn’t paid you for their services, you probably want to rah out with a reminder. You’re pretty sure this is the first time they’ve missed a payment, but you still want to give them the benefit of the doubt. You’re worried that if you send a friendly reminder, it will come across as pushy or unprofessional. However, there are many ways to phrase that email to sound professional. Here are some ready email templates:
Template 1
Subject: Friendly Reminder: Invoice [insert invoice number] is due
Dear [customer’s name],
I trust this message finds you in good health. I’m reaching out to kindly remind you that your invoice [insert invoice number] is due on [insert due date]. As unforeseen circumstances may arise, I thought it best to give you a gentle reminder to ensure timely payment.
Please let me know if you have any questions regarding the invoice or need any assistance. Thank you in advance for your prompt payment.
Best regards,
[Your Name]
Template 2
Hi,
I’ve noticed that your payment for the month of [month] has not been processed. Please take a look at the invoice attached to this email for more details on what is owed and when it was due. I will send another reminder on Friday if you have not paid by then. If you have any questions or concerns, please do not hesitate to get in touch with me through email or phone.
Thank you again for your business!
Template 3
Hi [client’s name],
I just noticed that you haven’t paid your last invoice. It has been [number of days late] days since your payment was due, so I wanted to make sure that everything is okay with our service. Could you please let me know if there are any issues?
The last time we spoke, we discussed expanding your business by adding a website and social media accounts. Would you like me to start on those now or would you prefer that we wait until the first of next month? I look forward to your response.
Thank you.
Template 4
Subject: Payment Reminder: Invoice [insert invoice number] is overdue
Dear [customer’s name],
I hope this email finds you well. I wanted to follow up regarding your invoice [insert invoice number] that is now [insert number of days] days overdue. I understand that sometimes unexpected situations arise, but it’s important that we receive payment promptly to avoid any further delays.
Please let me know if there are any issues with the invoice or if there is anything I can do to assist you in making the payment. Thank you for your attention to this matter.
Best regards,
[Your Name]
Template 5
Hi [First Name],
I hope you’re doing well. This is just a reminder that your payment for [month] is due on [date]. If you have any questions or need help, please don’t hesitate to reach out.
Thank you,
[Your Name]
Template 6
Hello [Name],
I hope you are well. We recently spoke about your outstanding balance of [$Amount]. I just wanted to send a friendly reminder that this payment is now overdue.
If you have any questions or concerns, please do not hesitate to contact me.
Thank you for your time,
[Your name]
Template 7
Subject: Payment Due: Invoice [insert invoice number]
Dear [customer’s name],
I hope you arewell. I am writing to remind you that your invoice [insert invoice number] is due on [insert due date]. Please ensure that payment is made promptly to avoid any late fees or penalties.
Please let me know if you have any questions regarding the invoice or need any assistance. Thank you in advance for your prompt payment.
Best regards,
[Your Name]
Template 8
Dear [name],
I’m writing to follow up on our conversation. I hope all is well with you, but I just wanted to make sure that everything was still on track for our next invoice payment. Please let me know if there is anything else we can do to help move things along.
[Your name]
Template 9
Dear [name],
I’m writing to remind you of an overdue payment. You haven’t paid your last invoice, which was due on [date]. Please let me know if there is a problem with this invoice or any other aspect of our business relationship. We appreciate your business.
[Your name]
Template 10
Hello [Name],
Just wanted to send a quick reminder that your payment for [invoice number] is now overdue.
If you have any questions or need assistance, please feel free to contact us.
Thank you,
[Your name]
Template 11
Subject: Important Update: Late Payment Notice for Invoice [insert invoice number]
Dear [customer’s name],
I hope this email finds you well. It is with regret that I must inform you that your invoice [insert invoice number] is now [insert number of days] days past due, and we have not yet received payment. I understand that delays can happen, however it’s important that we receive payment as soon as possible.
Please be advised that if we do not receive payment within the next [insert number of days], we will have no choice but to escalate this matter and take further action to collect the outstanding balance. I hope that we can resolve this issue promptly and continue our positive business relationship.
Best regards,
[Your Name]
Template 12
Hi [First Name],
I just wanted to drop you a quick email to remind you about the outstanding payment for invoice #[12345]. The total amount outstanding is [$Amount].
If you have any questions, please don’t hesitate to let me know.
Thank you,
[Your Name]
Template 13
Hi [name],
I hope you’re doing well. Just wanted to remind you that your payment for [service] is due on [date]. If you have any questions, please let me know.
Thank you,
[Your name]
Template 14
Hi [First Name],
I hope you’re doing well. This is just a quick email to remind you that your payment for [Service/Product] is due on [Date]. If you have any questions or need help, please don’t hesitate to reply to this email or give us a call at [Phone Number].
Thank you for your business, and we look forward to continuing to serve you.
Sincerely,
[Your Name]
Email for payment reminder |25 Email Examples
Template 15
Dear [name],
I’m writing to remind you of an overdue payment. You haven’t paid your last invoice, which was due on [date]. Please let me know if there is a problem with this invoice or any other aspect of our business relationship.
Best regards,
[Your Name]
Template 16
Dear [Client Name],
I received your invoice from last week and noticed that you haven’t paid it. I was wondering if there was anything we could do to help speed up the process. You can always reach out to me at [your phone number] if needed. Thanks!
Template 17
Dear [name],
[briefly summarize what you’re writing about]
I am writing to remind you that your payment for [item or service], which was due on [date], has not yet been received. I do hope this is merely a misunderstanding and not an oversight. Please let me know if there is anything I can do to help remedy the situation. Thank you!
Template 18
Subject: Urgent: Please settle your overdue invoice [insert invoice number]
Dear [customer’s name],
I hope everything is well. I am writing to urgently request that you settle your overdue invoice [insert invoice number]. Your payment is now [insert number of days] days past due, and we have not yet received payment.
Please let me know if there are any issues with the invoice or if there is anything I can do to assist you in making the payment. We value your business and appreciate your prompt attention to this matter.
Best regards,
[Your Name]
Template 19
Hello,
I’m writing to remind you that your invoice for [INSERT DATE] has not been paid yet. Please review the invoice attached below, and let me know if there are any questions or concerns. I look forward to hearing from you soon.
Best regards,
[Your Name]
Template 20
Hi [client],
I just wanted to send a quick reminder that the payment for your last invoice is still outstanding. If this is an oversight, please let me know and I’ll be happy to get it straightened out right away. Otherwise, please let me know when you plan on paying so we can discuss any further action that might be necessary.
Template 21
Final Reminder: Invoice [insert invoice number] is past due
Dear [customer’s name],
I hope this email finds you well. This is a final reminder regarding your invoice [insert invoice number], which is now [insert number of days] days past due. We have not yet received payment, and we kindly ask that you settle the outstanding balance as soon as possible.
Please be advised that failure to make payment may result in late fees or other penalties. I value our business relationship and hope that we can resolve this matter promptly.
Best regards,
[Your Name]
Template 22
Hi (Client Name),
I just wanted to check in and see how things were going. I haven’t heard from you regarding yur payment and was wondering if everything is okay. If there’s anything we can do to help, please let us know.
Thank you!
Template 23
Dear [customer’s name],
I hope this email finds you well. I am writing to kindly remind you that we have not yet received payment for your invoice [insert invoice number]. The outstanding balance is now [insert amount], and it is important that we receive payment as soon as possible.
Please let me know if there are any issues with the invoice or if there is anything I can do to assist you in making the payment. We value your business and appreciate your prompt attention to this matter.
Best regards,
[Your Name]
Template 24
Subject: Reminder: Outstanding Balance on Invoice [insert invoice number]
Dear [customer’s name],
I hope this email finds you well. I am writing to remind you that we have not yet received payment for your invoice [insert invoice number]. The outstanding balance is now [insert amount], and it is important that we receive payment as soon as possible.
Please let me know if there are any issues with the invoice or if there is anything I can do to assist you in making the payment. Thank you for your attention to this matter.
Best regards,
[Your Name]
Template 25
Hi there,
I hope you are well. I just wanted to send a quick email to remind you about the payment that is due on [DATE]. If you have any questions, please don’t hesitate to contact me.
Thank you,
[Your Name]
More Simplestic Templates for sending reminders:
