Job Application Email Examples | An email introduction can be sent to a hiring manager or HR representative and should explain why you’re interested in the job, what makes you the best candidate for it and why you want to work for them.
The email introduction can be in the form of a brief message that you send to your potential employer before sending in your job application. This can either be sent as an attachment or pasted into the body of the email. It’s important to tailor this message to each job application – so make sure you do some research on the company first!
Why this matters
In today’s competitive job market, submitting an application is just the beginning of a challenging journey. Despite the time and effort invested, many job seekers find themselves facing silence. Recent data reveals that response rates to job applications vary significantly across platforms: Indeed boasts a 20–25% response rate, LinkedIn sees 3–13%, and company websites lag at 2–5% .(Financial Times, uppl.ai)
The lack of communication doesn’t end there. A staggering 76% of applicants report not hearing back after submitting their applications, a frustration that surpasses even personal rejections like not hearing back after a first date . This silence can be disheartening, leading many to question their qualifications and the effectiveness of their applications.(HiringThing Blog)
The disconnect between job seekers’ expectations and employers’ communication practices underscores the importance of crafting compelling, tailored application emails. In the following sections, we’ll explore strategies to enhance your job application emails, increasing the likelihood of capturing a hiring manager’s attention and securing that coveted interview.
What Hiring Managers Look for in a Job Application Email
1. A Clear and Relevant Subject Line
Your subject line should immediately convey the purpose of your email and include pertinent details like your name and the position you’re applying for.(Career.io)
Examples:
- “Application for Marketing Manager – Jane Smith”
- “John Doe – Application for Software Engineer Position”
- “Graphic Designer Application – Emily Johnson”
- “Application: Sales Associate Role – Michael Brown”
- “Applying for Data Analyst Position – Sarah Lee”(Career.io, Coursera)
Tip: Keep it concise and specific to help your email stand out in a crowded inbox.(Indeed)
2. Professional Greeting and Introduction
Begin your email with a polite salutation and a brief introduction that states who you are and the purpose of your email.(Career.io)
Examples:
- “Dear Hiring Manager, My name is Jane Smith, and I am writing to apply for the Marketing Manager position at XYZ Company.”
- “Hello Mr. Johnson, I am John Doe, interested in the Software Engineer role advertised on your careers page.”
- “Dear Ms. Lee, I am Emily Johnson, applying for the Graphic Designer position at your esteemed organization.”
- “Hello, I am Michael Brown, reaching out regarding the Sales Associate opening at ABC Retail.”
- “Dear Recruitment Team, My name is Sarah Lee, and I wish to express my interest in the Data Analyst role.”
Tip: If possible, address the hiring manager by name to personalize your email.
3. Concise and Tailored Body Content
The body of your email should succinctly highlight your qualifications and express why you’re a good fit for the role.
Examples:
- “With over five years of experience in digital marketing, I have successfully led campaigns that increased brand awareness by 30%.”
- “As a certified software engineer, I have developed applications that improved user engagement by 25%.”
- “My background in graphic design includes creating visual content that boosted client satisfaction scores.”
- “In my previous role as a sales associate, I consistently exceeded sales targets by 15%.”
- “Having analyzed complex datasets, I provided insights that led to a 10% cost reduction.”
Tip: Align your experiences with the job requirements to demonstrate your suitability.
4. Proper Formatting and Professional Tone
Ensure your email is well-structured, free of errors, and maintains a professional tone throughout.
Examples:
- Use short paragraphs and bullet points to enhance readability.
- Avoid slang, emojis, and overly casual language.
- Proofread your email to eliminate grammatical and spelling mistakes.
- Maintain a formal tone, even if the company culture appears relaxed.
- Use a professional email address, preferably one that includes your name.
Tip: A well-formatted email reflects your attention to detail and professionalism.
5. Clear Call to Action and Polite Closing
Conclude your email by expressing your interest in further communication and thanking the recipient for their time.
Examples:
- “I would welcome the opportunity to discuss how my skills align with your team’s goals.”
- “Thank you for considering my application. I look forward to the possibility of contributing to your company.”
- “Please find my resume and portfolio attached for your review.”
- “I am available for an interview at your earliest convenience.”
- “Thank you for your time and consideration.”
Tip: A courteous closing leaves a positive impression and encourages follow-up.
Tips for Crafting Effective Job Application Emails
- Subject Line: Clearly state the position you’re applying for and your name.
- Personalization: Address the hiring manager by name if possible.
- Conciseness: Keep the email brief and focused on your qualifications relevant to the role.
- Attachments: Include your resume and any other requested documents.
- Professional Tone: Maintain a formal and polite tone throughout the email.
Professional Example Emails for a Job Application
Example 1: Experienced Marketing Manager Application
Subject: Application for Marketing Manager Position – Jane Smith
Dear Hiring Manager,
I am writing to express my interest in the Marketing Manager position at XYZ Company, as advertised on your careers page. With over seven years of experience in digital marketing and a proven track record of increasing brand engagement by 35% at my current role, I am confident in my ability to contribute significantly to your team.
At ABC Corp, I led a cross-functional team to develop and execute marketing strategies that resulted in a 20% increase in lead generation. My expertise lies in SEO optimization, content marketing, and data-driven campaign analysis.
I have attached my resume and portfolio for your review. I would welcome the opportunity to discuss how my skills and experiences align with your company’s goals.
Thank you for considering my application.
Best regards,
Jane Smith
jane.smith@example.com
(123) 456-7890
Example 2: Entry-Level Software Developer Application
Subject: Application for Junior Software Developer Role – Alex Johnson
Dear Ms. Thompson,
I recently graduated with a Bachelor of Science in Computer Science from Tech University and am excited to apply for the Junior Software Developer position at Innovatech Solutions. Your company’s commitment to cutting-edge technology and innovation resonates with my career aspirations.
During my academic career, I completed an internship at DevSoft Inc., where I contributed to developing a mobile application that improved user engagement by 15%. I am proficient in Java, Python, and have experience with Agile methodologies.
Please find my resume attached for your consideration. I look forward to the possibility of contributing to your development team and am available for an interview at your convenience.
Thank you for your time and consideration.
Sincerely,
Alex Johnson
alex.johnson@example.com
(987) 654-3210
Example 3: Graphic Designer Application with Referral
Subject: Referral from Emily Davis – Graphic Designer Application – Michael Lee
Dear Mr. Anderson,
Emily Davis, a Senior Designer at your firm, recommended I apply for the Graphic Designer position at Creative Minds Agency. With over five years of experience in visual design and a strong background in branding, I am eager to bring my creative skills to your dynamic team.
At DesignHub, I led the rebranding project for a major client, resulting in a 40% increase in brand recognition. My proficiency in Adobe Creative Suite and my ability to translate concepts into compelling visuals make me a strong candidate for this role.
I have attached my resume and a portfolio of my work for your review. I would appreciate the opportunity to discuss how my experience aligns with your team’s needs.
Thank you for considering my application.
Warm regards,
Michael Lee
michael.lee@example.com
(555) 123-4567
Example Emails | 9 Templates
Template 1
Subject: Application for [Job Title] – [Your Full Name]
Dear [Hiring Manager’s Name],
I am writing to express my interest in the [Job Title] position at [Company Name], as advertised on [Job Board/Company Website/Referral Source]. With [Number of Years] years of experience in [Your Professional Field], I am confident in my ability to contribute significantly to your team.
In my previous role at [Previous Company Name], I [Briefly describe a key responsibility or achievement, e.g., “led a project that increased sales by 20%”]. My expertise in [List Relevant Skills or Tools] aligns well with the requirements of the [Job Title] role at [Company Name].
I have attached my resume and [mention any other documents, e.g., portfolio, cover letter] for your review. I would welcome the opportunity to discuss how my skills and experiences align with your company’s goals.
Thank you for considering my application.
Best regards,
[Your Full Name]
[Your Phone Number]
[Your Email Address]
[LinkedIn Profile URL] (if applicable)
Tips for Customization:
- [Job Title]: Replace with the exact title of the position you’re applying for.
- [Hiring Manager’s Name]: If unknown, “Dear Hiring Manager” is acceptable.
- [Company Name]: Ensure correct spelling and formatting.
- [Job Board/Company Website/Referral Source]: Mention where you found the job listing.
- [Number of Years]: State your total years of relevant experience.
- [Your Professional Field]: Specify your area of expertise, e.g., marketing, software development.
- [Previous Company Name]: Include your most recent or relevant employer.
- [Briefly describe a key responsibility or achievement]: Highlight a significant accomplishment that showcases your suitability for the role.
- [List Relevant Skills or Tools]: Mention specific skills or tools that are pertinent to the job.
- [mention any other documents]: Include any additional documents you’ve attached, such as a cover letter or portfolio.
Template 2
Dear Hiring Manager,
I am writing to express my interest in your [Job_title] position at [Company_name] advertised on [Source]. With more than 10 years of experience as a [Job_title], I believe I have the right expertise to exceed your expectations.
Insert a paragraph or two that provides an overview of your current professional situation — where you are now and why you’re looking for a new role. Avoid using this section to talk about yourself; instead, focus on what you can do for the company, and frame everything in terms of how it will benefit the employer.
In my current role, I am responsible for [Job_responsibility]. Last year, I was able to increase sales by 60%. I am confident that my experience and skills will be beneficial to your organization; specifically, my ability to [Skill__1], and [Skill_2].
Thanks for taking the time to consider my application; I look forward to hearing from you soon. If you need any additional information, please let me know.
Template 3
Dear Hiring team,
I am currently seeking a new position within [industry_name] and would be very interested in hearing about any opportunities that may be available. I have been working as a [job_title] for the past [number of years], during which time I have gained valuable experience. My duties include [list duties here]. In addition, I have also gained experience with [list skills here]. Please find my CV attached. I look forward to hearing from you at your earliest convenience.
Template 4
Dear [Contact Name],
I would like to apply for the [position] role at [company name]. I believe my skills and experience make me an excellent fit for this opportunity. I learned about the position from [source], and it sounds like a great opportunity. I’m especially interested in your company because of [reason]. I have experience doing [task] for [company name] and would love to share my knowledge with you. I’ve attached my resume and cover letter for your review. Thank you for considering my application.
Template 5
Dear [Contact Name],
I would like to apply for the [position name] role you advertised on [company name]. Please accept my attached application for the position of [job]. I have five years of experience in the field and am prepared to take my contributions to your company to a new level.
My previous roles have allowed me to hone my communication and problem-resolution skills, and I’m confident that my contributions will enable me to become an immediate asset to your team.
Please contact me at your earliest convenience if you have any questions about my application. Thank you for your time, and I look forward to speaking with you soon.
Template 6
Dear [Recipient Name],
I’m writing to apply for the position of [position name] that you published on [company name].
I’ve been interested in working at [company name] for some time, and am excited by the opportunity to join a company that is [making product x / doing work y / focused on z]. I have had a keen interest in working with your company for a while, as evidenced by my work as an [doing product x / making product y / focused on z] at [school/library/other company].
My experience and qualifications include the following [list].
Thank you for your time and consideration. I look forward to hearing from you regarding this opportunity.
Template 7
Dear [Name of Recipient]
Thank you for posting the job opening for [job title] on [Company name] website. I’m very interested in the position and believe that my skills and employment experience make me a suitable candidate.
I have attached my updated resume with this email. I have over 5 years of work experience at [company name]. My key strengths include [list key strengths], and I have successfully used these strengths in my current job to deliver results. In my last position as a [job ilte] at [company], I ran several successful campaigns that increased [metric] by an average of [insert measurable metric here]. I’d like to bring these skills to the role [advertised role].
I am looking forward to your response. If you need any additional information from me, please feel free to contact me at [Phone number] or via email at [email address].
Best regards,
Template 8
Dear [hiring manager’s name]
I am writing to apply for the position of [job title] as advertised on [company website/LinkedIn/newsletter etc].
I believe I am an ideal candidate for this role because [reason you are suitable for the job, e.g., your previous experience + key skills].
I am exceptionally motivated by the prospect of working for a company with such a strong reputation in [industry].
My current role has involved [brief description of your current role], where I have acquired skills including [key skills]. I would welcome the opportunity to discuss my suitability for this position further. Thank you for your time,
Template 9
Dear [Name of Recipient]
I would like to apply for the [position] role at [company name]. I believe my skills and experience make me a great fit for this opportunity. I learned about the position from [source], and it sounds like a great opportunity. I’m especially interested in your company because of [reason]. I have experience doing [task] for [company name] and would love to share my knowledge with you. I’ve attached my resume and cover letter for your review. Thank you for considering my application. I look forward to speaking to you,
Best regards, [name]
Crafting an effective job application email involves clarity, professionalism, and personalization. By incorporating these elements, you enhance your chances of capturing the hiring manager’s attention and securing an interview.
