Job application follow up email | Effective Strategies for a Successful Inquiry
Following up on your job application can make a big difference in the hiring process. A well-crafted follow-up email shows your interest and keeps you on the employer’s radar. It’s an opportunity to remind them of your qualifications and your enthusiasm for the role.
Crafting an effective follow-up can be straightforward. You’ll want to keep it professional and concise. Referencing your application date and expressing gratitude for the opportunity to apply can leave a positive impression.
In this blog post, you will find a helpful job application follow up email examples that you can customize for your needs. This will make it easier for you to connect with potential employers and stand out in a competitive job market.
Understanding the Job Application Process
The job application process involves multiple steps, from submitting your application to following up with the employer. Knowing how and when to follow up is important for demonstrating your interest and professionalism.
Timing Your Follow-Up
Timing is crucial when following up on your job application. It is best to wait about one to two weeks after submitting your application. This gives the employer enough time to review applications without feeling rushed.
Following up too soon might annoy the hiring manager. You want to show that you are interested but not overly eager. If you had an interview, wait about a week after the interview to send your follow-up email. Always check the company’s timeline in the job posting, as some may provide specific dates for decisions.
Employer Expectations
Employers generally expect candidates to follow up after a job application. This shows that you are proactive and truly interested in the position. They appreciate when candidates reach out politely and professionally.
When you send a follow-up email, be clear and concise. Include the position you applied for, the date of your application, and express your continued interest in the role. Avoid being pushy; mention that you look forward to any updates regarding your application. This balanced approach helps maintain a positive impression.
Crafting Your Follow-Up Email
Writing a job application follow up email correctly is key. You need to focus on a strong subject line and a professional format to make a good impression.
Subject Line
The subject line is the first thing the recipient sees. It should be clear and concise.
Examples of effective subject lines for a job application follow up email include:
- “Follow-Up on Job Application – [Your Name]”
- “Thank You for the Interview Opportunity”
Keep it professional and relevant. Avoid vague terms like “Hey” or “Follow-Up.”
Using your name and mentioning the position helps the reader know why you’re reaching out. This increases the chance of your email being opened and read promptly.
Professional Format
A professional format makes your email easier to read. Start with a polite greeting, using the hiring manager’s name if you have it.
Next, thank them for the opportunity or interview. Then, briefly express your interest in the position. You can say something like:
“I am very excited about the possibility of joining your team.”
Be sure to use a clear and polite closing. Options include “Best regards” or “Sincerely,” followed by your name.
Keep your email to a few short paragraphs. Aim for clarity and avoid long explanations. Proofreading is essential to ensure there are no errors.
Writing the Email Content
When writing a job application follow-up email, you want to keep it clear, polite, and professional. Focus on key points such as introducing yourself, reminding the employer of the interview, expressing your interest in the position, and mentioning any attached documents.
Polite Introduction
Start your email with a friendly and professional greeting. Use the hiring manager’s name if you know it. For example, “Dear [Hiring Manager’s Name],” works well.
In the opening lines, thank them for the opportunity to interview. You can say something like, “Thank you for the opportunity to interview for the [Job Title]. I appreciate the time you took to discuss my qualifications.”
This sets a positive tone and shows respect. A polite introduction will make your email stand out.
Reminding of Interview
In this section, you should briefly mention when your interview took place. For example, “I enjoyed our conversation on [date], where we discussed my skills related to [specific topic].”
Reiterating the date helps the recruiter recall who you are quickly. You can also highlight one or two key points from your interview that you found particularly interesting. This shows that you were engaged and remember the details of your discussion.
Keeping this reminder concise ensures you maintain the reader’s attention.
Expressing Continued Interest
Here, show your enthusiasm for the role. Clearly state that you are still very interested in the position. Use sentences like, “I am excited about the possibility of joining your team at [Company Name].”
You can mention why you believe you would be a good fit. For example, “I feel my skills in [specific skill] align well with your team’s goals.”
This helps to reinforce your qualifications and shows that you have thought about how you can contribute.
Referencing Attached Documents
If you are including additional documents, such as your resume or portfolio, mention them in this part of the email. Clearly state what documents you are attaching. For instance, “I have attached my resume for your review.”
Make sure to highlight any updates or changes you made to these documents. For example, say, “I have included a new project I recently completed.”
This ensures the hiring manager knows to check these attachments, allowing them to easily access more information about your skills.
Job application follow up email examples
Customizing Your Message
Tailoring your follow-up email can make a big difference. Personalizing your message shows interest and reminds the hiring manager of your strengths.
Addressing the Hiring Manager
Start your email with a polite greeting. Use the hiring manager’s name if you know it. This small effort can create a connection and makes your email feel more personal.
For example, you can say, “Dear Ms. Smith,” instead of just “Hello.” If you’re unsure of their name, a simple greeting like “Dear Hiring Team” works too.
Next, mention something specific from your interview or the job description. This can be a project that excites you or a value the company emphasizes. It helps to remind them of your genuine interest in the role.
Highlighting Your Unique Qualifications
In this part, briefly remind the hiring manager of what makes you special for the job. Focus on skills or experiences that relate directly to the position.
For example, you might say, “I enjoyed discussing my background in project management,” if that’s relevant. Use bullet points for clarity:
- Relevant experience or projects.
- Specific skills that match the job requirements.
- Any personal qualities that benefit the team.
Keep your tone positive and confident. Highlighting these points can reinforce why you are the best choice for the position.
Finalizing the Email
Before sending your follow-up email, it is essential to ensure it is polished and professional. This involves careful proofreading and creating a proper email signature to make a good impression.
Proofreading and Editing
Proofreading is crucial. Read through your email at least twice. Look for spelling and grammar mistakes. Tools like spell check can help, but they might miss errors.
Pay attention to the following:
- Clarity: Make sure your message is clear.
- Tone: Check if the tone is polite and professional.
- Length: Keep it concise; avoid overly long sentences.
You can also read it out loud. This way, you will catch mistakes or awkward phrases that you might miss when reading silently. It’s advisable to have someone else review it if possible. A fresh set of eyes can catch issues you may overlook.
Email Signature
Your email signature is the finishing touch. It should include your full name, phone number, and a professional email address.
Here’s a simple format:
Avoid adding quotes or images unless you know they will look good on all devices.
A professional signature helps employers remember you. It shows attention to detail and professionalism. A well-structured signature can enhance your email and make you stand out.
Sending the Email
To send a job application follow-up email, start by choosing the right moment. Wait about one week after your interview or submission. This shows you are interested but not overly eager.
Next, use a clear subject line. A simple line like “Follow-Up on Job Application” is effective. This helps the recipient know what the email is about immediately.
In the email body, begin with a greeting. Address the person by their name if you know it. A friendly tone helps build a connection.
Keep your message brief. You can follow this structure:
- Open with Gratitude: Thank them for the opportunity to interview or for considering your application.
- State Your Purpose: Mention that you are following up to check on your application status.
- Reiterate Interest: Briefly remind them why you want the position and what you bring to the team.
- Close Politely: Thank them again and express a willingness to provide more information if needed.
Make sure to check your email for grammar and spelling errors. A well-written email reflects your attention to detail.
Finally, include your contact information at the end. This keeps it easy for them to reach you. Keep a confident tone.
Post-Send Actions
After sending your follow-up email, take some time to monitor any responses. Be ready to act quickly on any communication. It’s also wise to plan your next steps depending on the outcome of your initial follow-up.
Monitoring Email Responses
Keep an eye on your inbox for replies to your follow-up email. Set aside a specific time each day to check for responses.
Tips to monitor effectively:
- Enable notifications for your email account.
- Check spam or junk folders occasionally.
- Use filters to highlight emails from hiring managers.
If you receive a response, read it carefully. Take note of any next steps mentioned. If the hiring manager asks for more information or to set up a call, respond promptly.
If there is no reply after a week, it may be time to reach out again or consider other opportunities.
Planning Further Follow-Ups
If you do not hear back after your first follow-up, consider your next move. A second follow-up can show persistence and interest.
When to plan a follow-up:
- Wait at least one week after your initial email.
- Keep your follow-up short and respectful.
In your message, express continued interest in the role. You might say something like, “I wanted to check in on my application status.”
Avoid being pushy. Always thank the recipient for their time, regardless of the response. This approach maintains professionalism and can leave a positive impression. Adjust your strategy based on their replies or lack thereof.
Job application follow up email examples
Frequently Asked Questions
Here are common questions people have about following up on job applications. These FAQs offer clear advice on timing, content, and how to express your interest respectfully.
How long should I wait before following up on a job application I’ve submitted?
You should wait about one to two weeks after submitting your application before following up. This gives the employer time to review applications. If the job posting states a specific timeline, follow that instead.
What should I include in a follow-up email to a potential employer after an interview?
Your follow-up email should thank the interviewer for their time. Mention something specific from the interview to remind them of your conversation. Express your enthusiasm for the role and your eagerness to hear back.
Can you provide a template for a follow-up email inquiring about the status of a job application?
Subject Line: Follow-Up on Job Application – [Your Name]
Dear [Employer’s Name],
I hope this message finds you well. I recently applied for the [Job Title] position and wanted to inquire about the status of my application. I am very interested in the opportunity and would appreciate any updates you can share.
Thank you for your time.
Best regards,
[Your Name]
[Your Contact Information]
Is it appropriate to send a follow-up email after I’ve submitted a resume, and what should it say?
Yes, it is appropriate to send a follow-up email. In the email, thank the employer for considering your application. Briefly restate your interest in the position and offer to provide any additional information if needed.
What are the best practices for writing a follow-up email while waiting for a job offer?
Keep your email brief and polite. Thank the employer again for the interview. Ask if there are any updates on the hiring process without sounding impatient. Maintain a positive tone throughout.
How can I follow up on a job application in a way that is polite yet shows my continued interest in the position?
Start with a polite greeting. Express your gratitude for the opportunity to apply. Clearly state that you remain enthusiastic about the role and are eager to hear about any updates in the hiring process.
5 Example Email
Example 1: Basic Follow-Up
Subject: Follow-Up on My Application
Dear [Hiring Manager’s Name],
I hope this message finds you well. I wanted to check in about my application for the [Job Title] position. I am very interested in the role and eager to hear about any updates.
Thank you for your time.
Best,
[Your Name]
Example 2: Specific Position Mention
Subject: Follow-Up on [Job Title] Application
Hi [Hiring Manager’s Name],
I am writing to follow up on my application for the [Job Title] position submitted on [Date]. I am excited about the opportunity to join your team and would love to know if there are any updates on my application status.
Thank you for your consideration.
Sincerely,
[Your Name]
Example 3: Expressing Enthusiasm
Subject: Checking In on My Application
Dear [Hiring Manager’s Name],
I hope you are doing well. I am following up regarding my application for the [Job Title] position. I remain very enthusiastic about the possibility of contributing to [Company Name] and look forward to any updates you can share.
Warm regards,
[Your Name]
Example 4: Mentioning Interview
Subject: Follow-Up After Interview
Hi [Hiring Manager’s Name],
Thank you for the opportunity to interview for the [Job Title] position on [Date]. I enjoyed our conversation and am very interested in the role. I would appreciate any updates you might have.
Best regards,
[Your Name]
Example 5: Networking Approach
Subject: Follow-Up and Networking
Dear [Hiring Manager’s Name],
I wanted to reach out and follow up on my application for the [Job Title] position. I also wanted to connect and see if there are other ways I can contribute to [Company Name]. Any updates would be appreciated.
Thank you,
[Your Name]
