How to Draft an Email Resignation: Tips and Examples
25 Example email resignation Templates | Resigning from a job is a significant step in your career journey, and how you communicate this decision can leave a lasting impression. A well-crafted resignation email is not only professional but also ensures a smooth transition for both you and your employer. Whether you’re moving on to a new opportunity, pursuing further education, or stepping away to focus on personal matters, writing a thoughtful resignation email is key.
In this blog post, we’ll guide you through the process of drafting a resignation email that is clear, polite, and professional. You’ll find tips for structuring your message, common phrases to include, and examples tailored to various situations.
Tips for Writing a Professional Resignation Email
- Keep it concise and to the point: Avoid unnecessary details; state your decision clearly and professionally.
- Use a polite and professional tone: Even if you’re leaving under challenging circumstances, maintain a respectful tone.
- State your last working day: Provide clarity by specifying your final day at work, following the notice period outlined in your contract.
- Offer to assist with the transition: Show goodwill by expressing your willingness to help with handovers or training during your remaining time.
- Express gratitude: Mention specific aspects of your role or team that you appreciated. This leaves a positive impression.
- Follow company protocols: Check your company’s resignation policy and adhere to it when drafting your email.
- Proofread before sending: Ensure your email is free of typos and conveys professionalism.
By following these tips, you can craft a resignation email that reflects your professionalism and helps maintain positive relationships with your current employer. Ready to see some examples? Keep reading!
Example email resignations
Here are 25 example resignation email examples that cover various scenarios and tones, from formal to informal, and different situations such as personal reasons, new job offers, and more.
1. Standard Resignation
Subject: Resignation Notice
Dear [Manager’s Name],
I am writing to formally resign from my position at [Company Name], effective [Last Working Day, typically two weeks from the date of the email]. I appreciate the opportunities I have had while working here and thank you for your support.
Sincerely,
[Your Name]
2. Resignation for a New Job
Subject: Resignation Notice
Dear [Manager’s Name],
I am writing to inform you of my resignation from [Company Name], effective [Last Working Day]. I have accepted a new position that will further my career goals. I appreciate all the support and opportunities during my time here.
Best regards,
[Your Name]
3. Example Email Resignation for Personal Reasons
Subject: Resignation Notice
Dear [Manager’s Name],
I am writing to resign from my position at [Company Name], effective [Last Working Day]. Due to personal reasons, I have decided to step down. I am grateful for the experiences I’ve gained here and will always value my time at the company.
Thank you,
[Your Name]
4. Immediate Resignation
Subject: Immediate Resignation
Dear [Manager’s Name],
I regret to inform you that I must resign from my position at [Company Name], effective immediately. Due to unforeseen circumstances, I am unable to continue. I apologize for any inconvenience this may cause.
Thank you for your understanding,
[Your Name]
5. Resignation Due to Relocation
Subject: Resignation Notice
Dear [Manager’s Name],
I am writing to resign from my position at [Company Name], effective [Last Working Day], as I will be relocating to [New Location]. I appreciate the support and opportunities I’ve received during my time here.
Warm regards,
[Your Name]
6. Resignation After a Short Time
Subject: Resignation Notice
Dear [Manager’s Name],
I hope this message finds you well. I am writing to resign from my position at [Company Name], effective [Last Working Day]. After careful consideration, I believe this is the best decision for my career at this time. Thank you for the opportunity.
Sincerely,
[Your Name]
7. Resignation for Health Reasons
Subject: Resignation Notice
Dear [Manager’s Name],
I am writing to formally resign from my position at [Company Name], effective [Last Working Day]. Due to health issues, I must prioritize my well-being. I appreciate your understanding and support during this time.
Best,
[Your Name]
8. Resignation with Gratitude
Subject: Resignation Notice
Dear [Manager’s Name],
I am writing to resign from my position at [Company Name], effective [Last Working Day]. I want to express my heartfelt gratitude for the opportunities and support I have received during my time here. I will cherish the memories and experiences.
Thank you,
[Your Name]
9. Resignation for Further Education
Subject: Resignation Notice
Dear [Manager’s Name],
I am writing to inform you of my resignation from [Company Name], effective [Last Working Day]. I have decided to pursue further education to enhance my skills and career prospects. Thank you for your guidance and support.
Sincerely,
[Your Name]
example email resignation
10. Resignation with Offer to Assist
Subject: Resignation Notice
Dear [Manager’s Name],
I am writing to formally resign from my position at [Company Name], effective [Last Working Day]. I am committed to ensuring a smooth transition and am happy to assist in training my replacement. Thank you for everything!
Best regards,
[Your Name]
11. Resignation Due to Family Commitments
Subject: Resignation Notice
Dear [Manager’s Name],
I am writing to resign from my position at [Company Name], effective [Last Working Day]. Due to family commitments, I must step down. I appreciate the opportunities and support I have received during my time here.
Thank you,
[Your Name]
12. Resignation After a Promotion
Subject: Resignation Notice
Dear [Manager’s Name],
I hope you are well. I am writing to resign from my position at [Company Name], effective [Last Working Day]. I have accepted a promotion elsewhere that aligns better with my career goals. Thank you for your support and mentorship.
Warm regards,
[Your Name]
13. Example Email Resignation for a Career Change
Subject: Resignation Notice
Dear [Manager’s Name],
I am writing to formally resign from my position at [Company Name], effective [Last Working Day]. I have decided to pursue a different career path and appreciate all the support I have received during my time here.
Best,
[Your Name]
14. Resignation with Positive Reflection
Subject: Resignation Notice
Dear [Manager’s Name],
I am writing to inform you of my resignation from [Company Name], effective [Last Working Day]. I have greatly enjoyed my time here and learned a lot. Thank you for the wonderful experiences and opportunities.
Sincerely,
[Your Name]
15. Resignation for a Job Abroad
Subject: Resignation Notice
Dear [Manager’s Name],
I am writing to resign from my position at [Company Name], effective [Last Working Day]. I have accepted a job offer abroad and am excited about this new opportunity. Thank you for your support during my time here.
Best regards,
[Your Name]
16. Resignation Due to Job Dissatisfaction
Subject: Resignation Notice
Dear [Manager’s Name],
I am writing to formally resign from my position at [Company Name], effective [Last Working Day]. After careful consideration, I have decided to pursue other opportunities that align better with my career goals. Thank you for the experiences I’ve had here.
Best,
[Your Name]
17. Resignation with Future Contact
Subject: Resignation Notice
Dear [Manager’s Name],
I am writing to resign from my position at [Company Name], effective [Last Working Day]. I value the relationships I have built here and hope to stay in touch in the future. Thank you for your support!
Warm regards,
[Your Name]
18. Resignation with Feedback Offer
Subject: Resignation Notice
Dear [Manager’s Name],
I am writing to inform you of my resignation from [Company Name], effective [Last Working Day]. I appreciate the opportunities I’ve had and would be happy to provide feedback on my experience if that would be helpful.
Thank you,
[Your Name]
19. Resignation for Personal Growth
Subject: Resignation Notice
Dear [Manager’s Name],
I am writing to formally resign from my position at [Company Name], effective [Last Working Day]. I believe that stepping away will allow me to focus on my personal growth and explore new opportunities. I am grateful for the experiences and support I have received here.
Best regards,
[Your Name]
20. Resignation with a Request for Reference
Subject: Resignation Notice
Dear [Manager’s Name],
I am writing to inform you of my resignation from [Company Name], effective [Last Working Day]. I have accepted a new position and would greatly appreciate it if you could serve as a reference for me in the future. Thank you for your understanding and support.
Sincerely,
[Your Name]
21. Resignation Due to Work-Life Balance
Subject: Resignation Notice
Dear [Manager’s Name],
I hope this message finds you well. I am writing to resign from my position at [Company Name], effective [Last Working Day]. I have decided to prioritize my work-life balance and pursue other opportunities that align better with my personal goals. Thank you for your support during my time here.
Warm regards,
[Your Name]
22. Resignation with a Farewell Message
Subject: Farewell and Resignation
Dear [Team/Manager’s Name],
I am writing to inform you of my resignation from [Company Name], effective [Last Working Day]. It has been a pleasure working with you all, and I will cherish the memories and friendships I’ve made here. Wishing everyone continued success!
Best wishes,
[Your Name]
23. Resignation After Completing a Project
Subject: Resignation Notice
Dear [Manager’s Name],
I am writing to formally resign from my position at [Company Name], effective [Last Working Day]. I have enjoyed working on [specific project] and believe it’s a good time for me to explore new challenges. Thank you for the opportunity!
Sincerely,
[Your Name]
24. Resignation for a Sabbatical
Subject: Resignation Notice
Dear [Manager’s Name],
I am writing to inform you of my resignation from [Company Name], effective [Last Working Day]. I have decided to take a sabbatical to focus on personal projects and self-improvement. I appreciate all the support I’ve received during my time here.
Best,
[Your Name]
25. Resignation for a Family Business Opportunity
Subject: Resignation Notice
Dear [Manager’s Name],
I hope you are doing well. I am writing to resign from my position at [Company Name], effective [Last Working Day]. I have decided to join my family’s business and pursue this new opportunity. Thank you for your guidance and support throughout my time here.
Warm regards,
[Your Name]
These resignation email templates cover a variety of situations, ensuring you can communicate your departure professionally and respectfully. Adjust the details as needed to fit your specific circumstances!
