2 Weeks Notice Email Sample Templates

Deciding to leave a job is a significant step in one’s career journey, and submitting a two weeks notice is an essential part of that process. A well-crafted two weeks notice email not only reflects professionalism but also helps maintain positive relationships with your employer and colleagues. Whether you’re moving on to a new opportunity, pursuing further education, or making a career change, it’s important to communicate your decision clearly and respectfully.

In this guide, we’ll provide you with sample templates for writing a two weeks’ notice email. These templates are designed to cater to different situations, from formal resignations to more casual departures. We’ll also offer tips on how to personalize your message, ensuring it aligns with your specific circumstances and maintains a tone of gratitude and professionalism. Whether you’re a seasoned employee or new to the workforce, these resources will help you navigate your resignation with confidence and grace.

Guide to Writing a Two Week Notice Email

A Comprehensive Guide to Writing a Two-Week Notice Email

Submitting a two-week notice email is a crucial step in the resignation process that communicates your intention to leave your job while maintaining professionalism and respect. Here’s a detailed guide to help you craft an effective two-week notice email that reflects your intentions clearly and positively.

1. Understand the Purpose of the Two-Week Notice

The primary purpose of a two-week notice email is to formally inform your employer of your decision to resign and to provide them with sufficient time to prepare for your departure. This notice period is typically standard in many workplaces and demonstrates professionalism.

2. Know the Timing

Choose the Right Day: If possible, submit your notice early in the week (Monday or Tuesday) so your employer has time to process the information and discuss next steps.
Consider Company Policy: Check your employee handbook or company policy regarding resignation procedures. Some companies may have specific requirements for submitting a notice.

3. Crafting Your Email

Structure of the Email:

Subject Line: Keep it clear and straightforward.
Greeting: Address your supervisor or manager directly.

Opening Statement: Clearly state your intention to resign and include your last working day.
Express Gratitude: Thank your employer for the opportunities you’ve had.
Offer Assistance: Offer to help during the transition period.

Closing Statement: End on a positive note and provide your contact information.

4. Writing the Email

Here’s a detailed breakdown of each part of the email, along with an example:

Subject Line:
Keep it simple and direct. For example:

“Two-Week Notice – [Your Name]”

Greeting:
Use a professional salutation. For example:

“Dear [Manager’s Name],”

Opening Statement:
Clearly state your intention to resign and provide your last working day. For example:

“I am writing to formally resign from my position at [Company Name], effective [Last Working Day, typically two weeks from the date of the email].”

Express Gratitude:
Thank your employer for the opportunities you’ve had and the experiences you’ve gained. For example:

“I want to express my sincere gratitude for the support and opportunities I have received during my time at [Company Name]. I have learned and grown tremendously, and I appreciate the chance to work with such a talented team.”

Offer Assistance:
Show your willingness to help during the transition period. For example:

“I am committed to ensuring a smooth transition and would be happy to assist in training my replacement or wrapping up any outstanding projects during my remaining time.”

Closing Statement:
End on a positive note, and provide your contact information. For example:

“Thank you once again for everything. I hope to stay in touch, and I wish [Company Name] continued success in the future. You can reach me at [Your Personal Email] or [Your Phone Number].”

Sign Off:
Use a professional closing. For example:

“Best regards,”
“[Your Name]”
“[Your Job Title]”

5. Examples of Two-Week Notice EmailS

Here’s are examples of a two-week notice email:

Subject: Two-Week Notice – John Doe

Dear [Manager’s Name],

I am writing to formally resign from my position at [Company Name], effective [Last Working Day, e.g., March 15, 2023].

I want to express my sincere gratitude for the support and opportunities I have received during my time at [Company Name]. I have learned and grown tremendously, and I appreciate the chance to work with such a talented team.

I am committed to ensuring a smooth transition and would be happy to assist in training my replacement or wrapping up any outstanding projects during my remaining time.

Thank you once again for everything. I hope to stay in touch, and I wish [Company Name] continued success in the future. You can reach me at [Your Personal Email] or [Your Phone Number].

Best regards,
John Doe
[Your Job Title]

Example 2 Formal Two Weeks’ Notice

Subject: Two Weeks’ Notice

Dear [Manager’s Name],

I am writing to formally resign from my position at [Company Name], effective [Last Working Day, e.g., two weeks from today].

I want to express my gratitude for the opportunities I have had during my time here and for the support I have received from you and the team. I have learned a great deal and appreciate the experiences that have contributed to my professional growth.

I am committed to ensuring a smooth transition and will do everything I can to hand over my responsibilities effectively. Please let me know how I can assist during this period.

Thank you once again for everything. I wish you and the team continued success.

Sincerely,
[Your Name]
[Your Contact Information]

Template 2: Casual Two Weeks’ Notice

Subject: Resignation Notice

Hi [Manager’s Name],

I hope this message finds you well. I wanted to let you know that I have decided to resign from my position at [Company Name], with my last day being [Last Working Day].

I truly appreciate all the support and opportunities I’ve had during my time here. It’s been a great experience working with you and the team.

I’m happy to help with the transition in any way I can over the next two weeks. Please let me know how I can assist. Thanks again for everything! I wish you all the best.

Best,
[Your Name]
[Your Contact Information]

6. Final Steps

Review: Before sending, proofread your email for any spelling or grammatical errors. Ensure the tone is professional and polite.

Send: Once you’re satisfied with the content, send the email to your manager. It’s also a good idea to follow up with a face-to-face conversation if possible.
Prepare for the Transition: Be ready to discuss your transition plan and any ongoing projects with your manager.

7. Handling the Aftermath

Be Professional: After submitting your notice, maintain a positive attitude and continue to perform your duties to the best of your ability.

Stay Positive: Avoid discussing negative experiences or grievances during your remaining time at the company.
Network: Use this opportunity to strengthen relationships with colleagues and supervisors for future networking.

By following this guide and utilizing these templates, you can craft a thoughtful and professional two weeks’ notice email that reflects your intentions and leaves a positive impression as you transition to the next chapter of your career.

More Two Weeks Notice Email Examples

This is a notification of my last two weeks of work with your company. I am very thankful to have experienced the opportunity to work with you and to have developed great relationships with co-workers over the past two years. I will recommend your company to others as an exceptional place to work and learn.
This is a short email to let you know that I will be leaving the company in two weeks. My last day will be Friday, June 1st. Thank you for your time and consideration over the past few weeks as we went through the interview process. It was a pleasure working with you and I wish you all the best in your future endeavours.

It is with regret that I write to inform you that I will be leaving [Company] on my last day of work on [date]. Thank you for all the opportunities you have given me and the knowledge I have gained over the past few years. Working at this company has been a very rewarding experience, which has allowed me to grow both as an individual and professional. As I look forward to my next adventure at [company name], rest assured that it was not an easy decision to take after all these years, but I know that it is the right one for my future
Greetings! I wanted to give you 2 weeks’ notice of my resignation. I think it’s the right time for me to leave, and I have thoroughly enjoyed this last year working with you. From start form finish, your company exceeded my expectations, and I’d like to thank you for that.
I’m writing to provide you with my 2-week notice of resignation. I have been blessed to have worked with your company these past six months. The people I’ve met and the projects I’ve worked on have been amazing and exciting.

Thank you for your trust, your faith and your friendship. I will never forget what you have done for me and my family and I will forever be grateful. If I can ever do anything to help you, please do not hesitate to contact me.
I wanted to send over a two-week notice of my resignation. I think it’s the right time for me to leave and I’m looking forward to what the future holds. It’s been great working with you and I want to thank you for all of your guidance along the way.
I want to thank you for being such a great team to work with. I’m writing you this letter of resignation to let you know that I will be leaving Inline Systems in two weeks. After two great years on the job, I’ve decided that it’s the right time to move on and pursue my career goals. It’s been an incredible experience, and I’ve learned a lot from working with each of you.

I’m writing to provide you with my 2-week notice of resignation. I’ve thoroughly enjoyed my time working with your company, and I’m sure you will appreciate having extra time to find a replacement for me.
I am writing to provide you with my two-week notice. It has been a pleasure working with your organization for the past six months. I hope to stay in touch for years to come.
I will be leaving your company next week because I’ve been offered an opportunity that I’m very excited about. I also want to thank you for being so supportive of my efforts.

2 Weeks Notice Starter Phrases

Below are 15 phrases and snippets you can use in your two weeks’ notice email:

“I am writing to formally resign from my position at [Company Name].”
“Please accept this email as my two weeks’ notice.”

“My last working day will be [Last Working Day].”
“I want to express my sincere gratitude for the opportunities I’ve had during my time here.”
“I have greatly enjoyed working with you and the team.”

“This decision was not easy and took a lot of consideration.”
“I appreciate the support and guidance I’ve received throughout my tenure.”
“I am committed to ensuring a smooth transition in my remaining time.”

“Please let me know how I can assist in wrapping up my responsibilities.”
“I hope to leave my projects in a good place for the next person.”
“I will do everything I can to facilitate a seamless handover.”

“Thank you for understanding my decision.”
“I wish you and the team continued success in the future.”
“I look forward to staying in touch and hope our paths cross again.”

“Please feel free to reach out if you need anything from me in the future.”

These phrases can help you convey your message clearly and professionally while expressing gratitude and a willingness to assist during the transition.

Writing a two-week notice email is an important step in leaving your job on good terms. By following this guide, you can craft a professional and respectful resignation email that communicates your intentions clearly while expressing gratitude for your time at the company. Remember that a positive departure can leave the door open for future opportunities and connections.