Email Resignation Letter Examples | Resigning from a job can be a significant decision, and communicating that decision effectively is essential. A well-written resignation letter serves as a formal notification to your employer and helps maintain a positive relationship as you transition to your next opportunity.
In this guide, we will explore how to write a resignation letter, provide tips for crafting your message, and present examples to help you find the right words for your situation. Whether you’re leaving for a new job, personal reasons, or retirement, these examples can serve as a foundation for your resignation letter.
How to Write a Resignation Letter
- Use a Professional Format: Start with your contact information, the date, and the employer’s contact information at the top of the letter.
- Address the Recipient: Use a formal greeting, such as “Dear [Manager’s Name].”
- State Your Intent to Resign: Clearly state that you are resigning and include your last working day. Typically, it’s advisable to provide at least two weeks’ notice.
- Express Gratitude: Thank your employer for the opportunities you’ve had during your time with the company.
- Offer to Assist with the Transition: If you’re comfortable, offer to help train your replacement or assist in the transition process.
- Close Professionally: Use a formal closing, such as “Sincerely” or “Best regards,” followed by your name.
23 resignation email letter examples
1. Resignation Letter – Gratitude & Growth (Standard 2-Week Notice)
Subject: Resignation – [Your Full Name]
Dear [Manager’s Name],
I’m writing to formally resign from my position as [Your Job Title] at [Company Name], with my last working day being [Date], two weeks from today.
This decision wasn’t easy. Over the past [X years/months], I’ve grown professionally and personally in ways I didn’t anticipate. I’m incredibly grateful for the trust, mentorship, and opportunity to contribute to meaningful work with a team that challenged and supported me.
This next step is about aligning more deeply with long-term goals I’ve spent time clarifying. Please know that I’m committed to ensuring a smooth transition and will do everything I can to hand off responsibilities effectively.
Thank you again—for everything.
Warm regards,
[Your Name]
2. Resignation Letter – Burnout and Self-Care (Respectful and Honest)
Subject: Stepping Away – [Your Name]
Dear [Manager’s Name],
This note comes with deep reflection. After careful consideration, I’ve made the decision to resign from my role as [Job Title], effective [Last Working Day].
Over time, I’ve realized that I need to prioritize my well-being, something I’ve put aside for far too long. This job has challenged me and taught me resilience, but the pace and pressure have taken a toll. I’m grateful for the support I’ve received and the people I’ve worked with—many of whom have become lifelong friends.
This decision isn’t a reaction, but a redirection. I want to move forward with more balance, and I hope to leave with the same grace and professionalism I aimed to bring every day.
Sincerely,
[Your Name]
3. Resignation Letter – Career Pivot (From Passion to Purpose)
Subject: Resignation Notice – [Your Name]
Dear [Manager’s Name],
Please accept this as formal notice of my resignation from my position at [Company Name], effective [Last Day].
This role has meant more to me than a job—it gave me a foundation, confidence, and community. That’s what made this decision so difficult. But I’ve been presented with an opportunity that aligns with my long-term vision and personal mission, and I feel it’s time to pursue that path.
I remain deeply thankful for your leadership, and I hope this transition can be a reflection of the professionalism and care that defined my time here. I’m happy to assist in onboarding a replacement or transferring knowledge to colleagues.
With appreciation,
[Your Name]
4. Resignation Letter – Toxic Culture, Still Professional
Subject: Formal Resignation – [Your Name]
Dear [Manager’s Name],
After careful thought, I’ve decided to resign from my role at [Company Name], with my last day being [Date].
This isn’t a decision I made lightly, but it has become clear that the work environment no longer aligns with my values or supports the kind of collaboration I believe is essential. Rather than continuing in a space that’s become increasingly difficult, I believe it’s healthier to step away and seek a more constructive, respectful culture.
Despite these challenges, I’m thankful for what I’ve learned, and I want to ensure a professional and smooth handover of my duties before my departure.
Sincerely,
[Your Name]
5. Resignation Letter – Emotional Farewell to a Beloved Team
Subject: A Heartfelt Goodbye – [Your Name]
Dear [Manager’s Name],
With mixed emotions, I submit my resignation from [Company Name], effective [Date].
This team has been one of the most rewarding parts of my career. The camaraderie, creativity, and shared grit we’ve had together have made a lasting mark on me. I’ll miss our brainstorming sessions, inside jokes, and the feeling of being surrounded by people who care not just about the work—but about each other.
This decision comes from a personal place, and while it’s hard to leave, I know it’s the right time for a new chapter. I will give my full effort to ensure a smooth transition and leave with gratitude, not regret.
With deep respect,
[Your Name]
6. Resignation Letter – Moving for Family Reasons (Warm and Respectful)
Subject: Notice of Resignation – [Your Name]
Dear [Manager’s Name],
I’m writing to formally resign from my position as [Job Title], with my final day of employment being [Date].
This decision stems from personal and family circumstances that require me to relocate and shift my professional focus for the time being. It’s not easy to step away from a role I’ve grown in, and from a team I truly admire.
I want to thank you for your support, leadership, and the opportunities I’ve had here. I’m committed to ensuring a smooth exit and supporting any transition planning that may be needed.
Warm regards,
[Your Name]
7. Resignation Letter – Executive Role Exit (Leadership Tone)
Subject: Formal Resignation – [Your Name], [Title]
Dear [Board/CEO/Executive Team],
After considerable thought, I have decided to step down from my role as [Executive Title] at [Company Name], with my final working day being [Date].
Serving in this capacity has been one of the most fulfilling experiences of my career. I’ve had the privilege to lead, collaborate, and witness incredible resilience and innovation across our teams. My decision is driven by a desire to pursue new ventures that align with my long-term vision and evolving interests.
I will work closely with you to ensure a seamless leadership transition and to support ongoing strategic initiatives until my departure. Thank you for the trust and partnership over the years.
Respectfully,
[Your Name]
8. Resignation Letter – Side Hustle Becomes Full-Time Career (Positive Tone)
Subject: Resignation Letter – [Your Name]
Dear [Manager’s Name],
I’m writing to formally resign from my position as [Job Title], with my last working day scheduled for [Date].
Over the past few months, a personal project I’ve nurtured outside of work has evolved into a viable full-time opportunity. After a great deal of consideration, I’ve decided to pursue it fully.
I want to express my sincere thanks for your support, mentorship, and the chance to grow here. I’ll do everything I can to ensure a smooth transition and provide detailed documentation of my current projects.
All my best,
[Your Name]
9. Resignation Letter – Returning to School (Purpose-Driven Tone)
Subject: Resignation Notice – [Your Name]
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from [Company Name], effective [Date].
I’ve decided to return to school to pursue a degree in [Field/Program], a long-held goal that I feel ready to chase. This decision wasn’t easy—I’ve learned so much here and have deep respect for the team and mission.
Thank you for the encouragement, professional development, and room to grow. I’ll make sure my responsibilities are transitioned smoothly.
With gratitude,
[Your Name]
10. Resignation Letter – Creative Burnout (Gently Honest, For Creatives)
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
After much reflection, I’ve decided to resign from my role as [Job Title], with my last day being [Date].
I’ve reached a point of creative burnout that I can’t ignore. While I’ve loved the challenges and collaborations here, I’ve also realized I need space to restore my creative energy and redefine what meaningful work looks like for me.
I remain thankful for the trust placed in me, and I’ll work to ensure a thorough and smooth handoff of my current workload.
Sincerely,
[Your Name]
11. Resignation Letter – Leaving After Conflict (Professional, Not Emotional)
Subject: Formal Resignation – [Your Name]
Dear [Manager’s Name],
I’m submitting my resignation from [Company Name], with my final day of work being [Date].
While I’ve appreciated many aspects of my time here, recent differences in direction and communication style have clarified that it’s time for me to pursue an environment that better aligns with how I work and grow.
I remain committed to closing out my responsibilities professionally and helping with a smooth handover.
Thank you for the opportunity.
[Your Name]
12. Resignation Letter – End of Contract with Intent to Move On (Neutral and Clean)
Subject: End of Contract – [Your Name]
Dear [Manager’s Name],
As my current contract is coming to a close on [Date], I’d like to formally confirm that I won’t be seeking a renewal.
This role has been a valuable experience, and I appreciate the opportunities I’ve had to contribute and learn. At this point in my career, I’m ready to explore new paths and take on challenges that align with my next phase of growth.
Please let me know how I can best support a smooth wrap-up.
Thank you,
[Your Name]
13. Resignation Letter – Transitioning to Freelance (Optimistic and Open-Ended)
Subject: Resignation Notification – [Your Name]
Dear [Manager’s Name],
Please accept this as formal notice of my resignation, effective [Date]. I’ve decided to transition to freelance work to explore more flexibility and autonomy in my career.
This team has been instrumental in shaping my skills and confidence. I leave with sincere appreciation for the mentorship, collaboration, and the professional growth I’ve experienced here.
I’ll ensure a smooth transition of responsibilities and am happy to stay in touch for future opportunities to collaborate.
Warm regards,
[Your Name]
14. Resignation Letter – Leaving a Dream Job (Bittersweet and Reflective)
Subject: With Gratitude – My Resignation Notice
Dear [Manager’s Name],
Resigning from this position is one of the hardest decisions I’ve made. Working here truly felt like a dream realized, and I’ve grown in ways I couldn’t have imagined when I joined.
That said, another opportunity has come that speaks to where I am in life and where I hope to go next. My last working day will be [Date], and I’ll work to leave everything in great shape for my successor.
Thank you for believing in me and making this experience so meaningful.
Sincerely,
[Your Name]
15. Resignation Letter – Returning to a Previous Employer (Gracious and Diplomatic)
Subject: Resignation from [Job Title]
Dear [Manager’s Name],
After much thought, I’ve decided to accept an offer to return to my previous organization. It’s a decision rooted in timing, relationships, and a desire to continue a project I left unfinished.
I want to emphasize how much I’ve enjoyed working here. This role challenged me in the best ways, and I’m grateful for the insights and trust I’ve been given.
My final working day will be [Date], and I’ll do everything I can to ease the transition.
Thank you for the opportunity and understanding.
[Your Name]
16. Resignation Letter – Ethical Differences (Direct but Respectful)
Subject: Formal Resignation – [Your Name]
Dear [Manager’s Name],
I’m resigning from my role at [Company Name], effective [Date].
This decision comes after deep reflection on some fundamental differences between my personal ethics and certain aspects of our organizational direction. I believe in aligning my work with values I can stand behind, and it’s time for me to move forward accordingly.
Thank you for the opportunities I’ve had to grow and contribute. I wish you and the team success ahead.
Respectfully,
[Your Name]
17. Resignation Letter – Sabbatical or Mental Health Break
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
I’m writing to resign from my role at [Company Name], effective [Date].
After much consideration, I’ve realized I need to take a step back from full-time work to focus on my mental health and long-term well-being. This is not a decision made lightly, but it’s one I know is necessary.
I’m grateful for the empathy and professionalism I’ve experienced here. I’ll ensure a responsible and smooth transition before my departure.
Thank you,
[Your Name]
18. Resignation Letter – Creative Career Shift (Honest and Future-Focused)
Subject: Resignation Notice – [Your Name]
Dear [Manager’s Name],
Please accept this email as my formal resignation, with my final day of work being [Date].
I’ve decided to take a leap into a different career path that aligns more closely with my creative passions. While I’ve learned so much here and have appreciated being part of this team, I know this is the right moment to explore new challenges.
Thank you for giving me the chance to grow, and for the trust you placed in me.
All the best,
[Your Name]
19. Resignation Letter – End of Internship or Short-Term Contract
Subject: End of Internship – [Your Name]
Dear [Manager’s Name],
As my internship comes to an end on [Date], I want to formally thank you and confirm my departure from [Department/Team].
This experience has been instrumental in shaping my career goals. I’m especially grateful for the mentorship, feedback, and the exposure to real-world challenges that made every day a learning opportunity.
Please let me know if there’s anything I can do to wrap up remaining work. I hope we stay in touch.
Sincerely,
[Your Name]
20. Resignation Letter – Leaving After a Short Time (Tactful and Clear)
Subject: Formal Resignation – [Your Name]
Dear [Manager’s Name],
I’ve decided to step down from my role at [Company Name], with my final day being [Date].
Although my time here has been short, it has been impactful. I’ve come to realize that this role isn’t the right fit for my skills and long-term goals, and I want to be transparent in making that clear early, rather than staying when I cannot contribute fully.
Thank you for the opportunity and understanding. I will help wherever needed to minimize disruption.
Sincerely,
[Your Name]
21. Resignation Letter – Moving Abroad (Thoughtful and Forward-Looking)
Subject: Resignation Due to Relocation – [Your Name]
Dear [Manager’s Name],
I am writing to formally resign from my position at [Company Name], with my last working day set for [Date].
I’ll be relocating abroad for personal and family reasons and therefore won’t be able to continue in my current role. I am truly grateful for the experiences I’ve had here—both professionally and personally.
I will use the remaining time to hand off projects and document processes as needed.
Warm wishes,
[Your Name]
22. Resignation Letter – Entrepreneurial Pursuit (Ambitious and Appreciative)
Subject: Moving On – [Your Name]
Dear [Manager’s Name],
I’m writing to let you know that I’ve decided to resign from my role at [Company Name], effective [Date].
After years of dreaming, I’ve decided to launch my own business and pursue an entrepreneurial path. I’m excited, nervous, and incredibly thankful for everything I’ve learned here—it’s played a huge role in preparing me for this next chapter.
I’ll ensure a clean transition and offer any support you need during the handover.
With appreciation,
[Your Name]
23. Resignation Letter – No Future Plans Yet (Honest and Calm)
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
After careful thought, I’ve made the decision to resign from my role at [Company Name], with my last working day being [Date].
At this time, I don’t have another position lined up, but I’m stepping away to take some space to reflect and realign. I’ve appreciated everything I’ve learned here, and I’m proud of the work we’ve done together.
Thank you for the opportunity to be part of this team. I wish you continued success.
Sincerely,
[Your Name]
Additional Examples of Resignation Letters
- Basic Resignation Letter
- Dear [Manager’s Name],
- I am writing to formally resign from my position at [Company Name], effective [Last Working Day]. Thank you for the opportunities for personal and professional development during my time here. Sincerely, [Your Name]
- Resignation with Gratitude
- Dear [Manager’s Name],
- I am resigning from my position at [Company Name], effective [Last Working Day]. I am grateful for the support and opportunities I received during my time here. Best regards, [Your Name]
- Short and Direct
- Dear [Manager’s Name],
- Please accept this letter as my formal resignation from [Company Name], effective [Last Working Day]. Thank you, [Your Name]
- Resignation for a New Opportunity
- Dear [Manager’s Name],
- I am writing to inform you of my resignation from [Company Name], effective [Last Working Day]. I have accepted a new position that will further my career growth. Thank you for everything. Sincerely, [Your Name]
- Resignation Due to Personal Reasons
- Dear [Manager’s Name], I am resigning from my position at [Company Name], effective [Last Working Day], due to personal reasons. I appreciate the support I’ve received during my time here. Best regards, [Your Name]
- Resignation with Offer to Help
- Dear [Manager’s Name],
- I am writing to resign from my position at [Company Name], effective [Last Working Day]. I am happy to assist in the transition process during my remaining time. Thank you, [Your Name]
- Formal Resignation Letter
- Dear [Manager’s Name],
- This letter serves as my formal resignation from [Company Name], effective [Last Working Day]. I am thankful for the opportunities and experiences I gained during my tenure. Sincerely, [Your Name]
- Resignation for Health Reasons
- Dear [Manager’s Name],
- I am writing to formally resign from my position at [Company Name], effective [Last Working Day], due to health reasons. I appreciate your understanding and support. Best regards, [Your Name]
- Resignation with Future Contact
- Dear [Manager’s Name],
- I am resigning from my position at [Company Name], effective [Last Working Day]. I hope to stay in touch and wish the team continued success. Thank you, [Your Name]
21 Email Resignation Letter Examples
- Resignation After a Short Tenure
- Dear [Manager’s Name],
- I am writing to resign from my position at [Company Name], effective [Last Working Day]. Although my time here was brief, I appreciate the experience. Sincerely, [Your Name]
- Resignation with Positive Note
- Dear [Manager’s Name],
- I am resigning from [Company Name], effective [Last Working Day]. I have enjoyed working with you and the team, and I am grateful for the support I received. Best regards, [Your Name]
- Resignation with a Personal Touch
- Dear [Manager’s Name],
- I hope this message finds you well. I am writing to formally resign from my position at [Company Name], effective [Last Working Day]. Thank you for being a great mentor. Warm regards, [Your Name]
- Resignation for Relocation
- Dear [Manager’s Name],
- I am writing to resign from my position at [Company Name], effective [Last Working Day], as I will be relocating. I appreciate the opportunities I had here. Sincerely, [Your Name]
- Resignation with Appreciation for Team
- Dear [Manager’s Name],
- I am resigning from my position at [Company Name], effective [Last Working Day]. I want to thank you and the team for the wonderful experience and support. Best wishes, [Your Name]
- Resignation for Career Change
- Dear [Manager’s Name],
- I am writing to inform you of my resignation from [Company Name], effective [Last Working Day]. I have decided to pursue a different career path and appreciate your understanding. Thank you, [Your Name]
- Resignation with Reflection
- Dear [Manager’s Name],
- After careful consideration, I am resigning from my position at [Company Name], effective [Last Working Day]. I am grateful for the growth I experienced during my time here. Sincerely, [Your Name]
- Resignation with Offer of Assistance
- Dear [Manager’s Name],
- I am writing to formally resign from my position at [Company Name], effective [Last Working Day]. I am happy to assist in the transition and training of my replacement. Best regards, [Your Name]
- Resignation with Fond Memories
- Dear [Manager’s Name],
- I am resigning from my position at [Company Name], effective [Last Working Day]. I will always cherish the memories and experiences I gained here. Thank you, [Your Name]
- Resignation for Family Reasons
- Dear [Manager’s Name],
- I am writing to resign from my position at [Company Name], effective [Last Working Day], due to family reasons.
- Thank you, [Your Name]
Resigning from a job is a significant step, and crafting a thoughtful resignation letter can help ensure a smooth transition while maintaining professional relationships. The examples provided in this guide offer a variety of approaches, whether you’re leaving for a new opportunity, personal reasons, or other pursuits. Remember to customize your letter to reflect your unique situation and feelings.
