15 Employee Onboarding Email Templates

If you haven’t done so already, consider creating a welcome checklist for new hires. This should include all the information they need about their new position, including:

  • -A clear job description outlining the responsibilities and expectations of the role
  • -An overview of their job duties, reporting structure, and any other information they need to know right away
  • -All policies, procedures, and forms related to their role
  • -A list of all their coworkers and managers (including contact information)
  • -A brief bio of your company
  • -An introduction to the company’s culture and values (if you don’t have one, use this template)
  • -An introduction to their manager
  • -Informational materials like a welcome note from them or a calendar of upcoming events
  • – A list of internal resources for new hires to tap into (like a guide to the building, contact information for all coworkers in their department, etc.)

Here are 15 Examples of Employee Onboarding Email Templates:


Dear [name],

Welcome to [company name]! We are so excited to have you join our team. We’re sure you’ll love working here as much as we do. We’ve put together a package of materials that will help you get settled in and start doing amazing work from day one:

[list of materials]

It’s all designed to help you feel at home at [company name], so please take a look through it and let us know if you have any questions or concerns. We’re here for you!



Welcome to [company name]! We’re so excited to have you on our team.

We know that starting a new job can be daunting, but we want to make sure that the transition process is as smooth as possible. In fact, our mission is to make it easy for you to fit into your new role at [company name]. To do this, we’ve created a number of resources that will help you get up to speed and start contributing right away.

First: Our onboarding guide is available on our intranet site. Click here to access it. This guide gives you a rundown of all the important things you need to know—from how we communicate with one another (and how often!) to how our time-tracking system works. We also have some tips for navigating our office culture and getting the most out of your first few weeks at [company name].

Second: Our training program starts this week! If you haven’t already heard from your manager about what’s going on in their department and where their focus will be during the training period, check with them now and make sure they’ve scheduled an appointment for us both so we can talk about what’s coming up over the next few months and how we can work together most effectively.

Please let us know if you need any further information.


Dear [name],

Welcome aboard! We’re so excited to have you here. Your onboarding process will be divided into three phases: orientation, training, and onboarding.

The first phase is orientation. This phase is designed to help you get acclimated with the culture at [company name], learn about our products and services, and get acquainted with your manager and other departmental employees. You’ll also meet with HR to learn about your benefits package and get any questions answered that you may have about your role or responsibilities at [company name].

The second phase is training. In this phase, you’ll learn all of the skills necessary to perform your job well in an engaging way that will help you succeed in your role at [company name]. After training concludes, we’ll begin putting those skills into practice by giving you real work assignments related to what was covered in training.

The third phase is onboarding—it’s where we keep learning together! During this phase, we’ll focus on helping you achieve your goals within our company by encouraging personal development through coaching sessions with your manager and connecting you with internal resources as needed.

We’re excited to see what you can bring to our team, and we look forward to having you join us!


Dear [name],

Welcome to the team! We’re so excited to have you join us, and we can’t wait for you to get started. We’ve put together some information about the company that might help you get acquainted with what we do here and how things work around here.

We’ll send you another email soon with information about your first day and any other important things you should know before coming in. In the meantime, feel free to reach out if there’s anything else we can help with!  Thanks again, and see you soon!

Employee Onboarding Email Templates


Hi [name],

I’m thrilled to tell you that we’ve decided to move forward with your application for the [position] role. We’re looking forward to bringing you on board as part of our team.

We’d like to ask you a few questions before we finalize the offer, so please take a few minutes to answer them in this form. Once you’ve submitted the form, we’ll send you an email with instructions on how to schedule your first day of work. We’re excited about having you join us, and we hope you will be too!


Hi [name],

I know that you’ll be a great fit, and I can’t wait to see how your talents will help us achieve our mission of [mission statement]. Please check out our Applicant Portal for all the information you need, including instructions on when to arrive, a list of items you’ll need, and more. You’ll also find a link there for submitting documents after the interview.

I know this is an exciting time for you—and it’s not just because you’re about to start working at an incredible company! It’s also because it means that we’ve put serious thought into hiring someone who will be a great addition to our team and make an impact by helping us achieve our goals.


Dear [Employee Name]

Welcome to [Company Name]. We’re so glad you’re joining our team!

We know that starting a new job can be an exciting time, but also a little scary. It’s always great to have a guide through the process, especially during the first few critical weeks of your employment. That’s why we’ve created this onboarding email for you. We think it’ll help you get up to speed quickly and feel comfortable as soon as possible—so you can focus on doing what you came here to do: make an impact!

So how does this email work? The following few sections will walk you through everything from meeting your manager (and other people at your company) to setting up your laptop and getting connected. We’ll also send along some resources for learning more about our company and staying in touch with us throughout your first month here. Let’s get started!


Dear [name],

Welcome to [company name]! We’re so excited to have you on board as part of our team. We can’t wait to get your feet wet and get you up to speed on everything we do here.

Our onboarding process is designed to help you get acclimated to our culture, understand the ins and outs of our business, and learn how you can make an impact here. You’ll have regular check-ins with your manager, who’ll be there to answer any questions you have along the way.

As we work together over the next few weeks, I’d love for us to connect on some personal topics too: what’s most vital for you in your career, what are some challenges you’ve faced in your past jobs, or anything else that might help me get a better sense of who you are as an individual. In addition, it would be great if we could set up a time when we could meet face-to-face at one of our offices or over coffee somewhere close by—either way, works! Let me know when works best for you, and we’ll nail down a date.

I’m looking forward to working with you—and learning from each other—throughout this process!


Dear [name],

We’re excited to have you on board. We know that’s a big step, and we want to make sure you feel welcome and supported as you start your journey with us.

We have a few things we’d like to go over with you before you get started. If anything here doesn’t make sense or if there are any questions, don’t hesitate to reach out to me or one of the other members of our team.

Thanks for making this decision, and we look forward to working together!


Dear [name],

Welcome to [company name]! We’re so excited to have you on board.

We know that the first few weeks of a new job can be stressful, and we want to make sure that your transition is as smooth as possible. That’s why we’ve put together a little guide to help you get acclimated and feel like part of our team.

First things first, let’s talk about getting situated at your desk. You’ll find some helpful tips in the shared folder “Getting Settled.” In this folder, you’ll find information about how to set up your computer and connect with us via Slack or email—all the important stuff to ensure you’re up and running as soon as possible.

Next up: getting acquainted with your coworkers! The shared folder titled “Getting to Know Your Coworkers” includes links to relevant information about each member of our team so that you can get an idea of what they do here at [company name]. It also includes links to meetups and events where you can mingle with everyone in person.

And finally, there’s the shared folder titled “Getting Acquainted with Our Company Culture.” It has links to articles written by members of our team about what makes them love working


Dear [First Name],

Welcome to [Company Name]! We’re so excited to have you on board, and we know you’ll love being a part of our team.

As we get started, here’s a quick rundown of what’s in store for you:

– You’ll learn more about the company from our team and your new manager.

– You’ll create an account with our HR system and complete your employee orientation.

– You’ll receive an email with details about when to come back to work after the holidays (and how to prepare).

– If you have questions or concerns before then, please reach out to me at [email address].



Welcome to our team! We are so excited to have you on board. As a new employee, we want to make sure you feel welcomed and comfortable with your new role.

If you have any questions or concerns about anything at all, please don’t hesitate to reach out. We want this transition period to be as smooth as possible for you.

If there’s anything we can do to help make your first few weeks easier, please let us know.