30 day notice to vacate | 35 Sample Emails

When it comes time to move out of a rental property, providing a 30-day notice to vacate is an essential step in the process. This notice serves as a formal communication to your landlord or property manager, indicating your intention to leave the premises within the specified time frame. It’s important to follow the proper procedures and include all necessary details in your notice to ensure a smooth transition. In this guide, we’ll cover the key elements to include in your notice and provide sample emails to help you communicate your intentions clearly and professionally.

Key Elements of a 30-Day Notice to Vacate

Subject Line: Clearly indicate the purpose of your email.
Date: Include the date you are sending the notice.

Recipient Information: Address your landlord or property manager by name.
Your Information: Include your name and the address of the rental property.
Notice of Intent: Clearly state your intention to vacate the property.

Move-Out Date: Specify your intended move-out date, ensuring it is at least 30 days from the date of the notice.
Request for Confirmation: Ask for confirmation of receipt of your notice.
Thank You: Express gratitude for the time spent in the property.

Contact Information: Provide your contact details for any further communication.

Basic Email Template

Dear [Landlord],

I regret to inform you that I will be vacating the property at [address] on [date], which is 30 days from today. I will clean up before leaving and I will ensure all appliances are in good working order. I plan to leave the keys to the property on the kitchen counter before I depart. Please let me know if there is anything else I need to do before I leave.

Thank you for your cooperation and understanding.

Best regards,
[Your Name]

5 Sample Emails for a 30-Day Notice to Vacate

Sample Email 1: General Notice to Vacate

Subject: 30-Day Notice to Vacate

Dear [Landlord/Property Manager’s Name],

I hope this message finds you well. I am writing to formally provide my 30-day notice to vacate the rental property located at [Your Address]. My intended move-out date will be [Move-Out Date], which is 30 days from today.

I appreciate the time I have spent in the property and thank you for your support during my tenancy. Please confirm the receipt of this notice at your earliest convenience.

If you need to discuss any details regarding the move-out process, feel free to reach me at [Your Phone Number] or [Your Email Address].

Thank you once again.

Best regards,
[Your Name]
[Your Contact Information]

Sample Email 2: Notice with Request for Inspection

Subject: 30-Day Notice to Vacate

Dear [Landlord/Property Manager’s Name],

I am writing to formally notify you of my intention to vacate the property at [Your Address]. This serves as my 30-day notice, with my planned move-out date being [Move-Out Date].

I would appreciate it if we could schedule a move-out inspection to discuss any potential deductions from my security deposit. Please let me know your availability for this.

Thank you for your understanding and support during my time here. I look forward to your confirmation of this notice.

Sincerely,
[Your Name]
[Your Contact Information]

Sample Email 3: Notice for a Specific Reason

Subject: 30-Day Notice to Vacate

Dear [Landlord/Property Manager’s Name],

I hope you are doing well. I am writing to provide my 30-day notice to vacate the rental property at [Your Address], effective today. My last day in the property will be [Move-Out Date].

Due to [brief explanation of reason, e.g., “a job relocation”], I must move out. I appreciate all the support you have provided throughout my tenancy.

Please confirm receipt of this notice, and let me know if there are any further steps I need to take.

Thank you for everything.

Best,
[Your Name]
[Your Contact Information]

Sample Email 4: Short Notice

Subject: 30-Day Notice to Vacate

Dear [Landlord/Property Manager’s Name],

I am writing to formally give my 30-day notice to vacate my apartment at [Your Address]. My planned move-out date is [Move-Out Date].

Thank you for your understanding and support during my stay. Please confirm receipt of this notice.

Best regards,
[Your Name]
[Your Contact Information]

Sample Email 5: Requesting Return of Security Deposit

Subject: 30-Day Notice to Vacate

Dear [Landlord/Property Manager’s Name],

I hope this email finds you well. I am writing to formally provide my 30-day notice to vacate the property at [Your Address], with my last day being [Move-Out Date].

I would like to discuss the return of my security deposit after the inspection. Please let me know how we can arrange this.

Thank you for your cooperation.

Sincerely,
[Your Name]
[Your Contact Information]

Tips to Keep in Mind

Here are some tips to help you write an effective 30-day notice to vacate:

Your notice should clearly state the date on which you intend to terminate your tenancy and (if you like) the reason for your move.

Make sure you’re following the terms of your lease agreement when it comes to giving notice. Check your lease for specific requirements and make sure you’re giving the proper amount of notice.
Address the notice to the right person: If you’re renting from a property management company, check your lease agreement or contact the company to find out to who you should address the notice to.
Provide contact information so that your landlord or property manager can reach you if they have any questions or concerns.

It’s helpful to provide details about when you will be leaving and where you will be moving to. This can help your landlord plan for your departure and make the transition smoother.
Make sure you keep a copy of your notice for your records. This can be helpful if there are any disputes or issues that arise after you move out.

Examples of Long Thirty Day Notice

The 10 emails below provide a 30 day notice to vacate, with some context. The emails include some more details than a short form, as listed below.

30-Day Notice to Vacate Due to Job Relocation

Dear [Landlord],
I am writing to inform you that I will be vacating the property at [address] on [date], as I have accepted a job offer in another state. Due to the distance and my new work schedule, it is no longer feasible for me to continue residing on the property. Thank you for being a fantastic landlord during my lease. I’ll make sure the place is tidy and clean when I move out.
Sincerely,
[Your Name]

30-Day Notice to Vacate Due to Unresolved Maintenance Issues

To Whom It May Concern,
I am writing to give 30 days’ notice that I will be vacating the rental unit at [address] on [date], due to significant maintenance issues that have not been addressed despite repeated requests. I have made several attempts to resolve these issues, but they have not been adequately resolved. This led to making the unit uninhabitable. I expect a full refund of my security deposit and any prepaid rent. Please let me know if there is any additional information required from my end.
Sincerely,
[Your Name]

30-Day Notice to Vacate Due to Family Emergency

Dear [Landlord],
I regret to inform you that I will be moving out of the property at [address] on [date] due to an unforeseen family emergency. Despite my desire to stay in the property, the emergency requires that I relocate to another city to be with family. I appreciate your understanding during this difficult time and leave the apartment in good condition upon my departure.
Best regards,
[Your Name]

30-Day Notice to Vacate Due to Financial Constraints

To Whom It May Concern,
I am writing to provide 30 days’ notice that I will be vacating the property on [date], as the rent has become unaffordable due to a sudden reduction in my income. I have explored all possible options to remedy the situation, but I have to move to a more affordable location. I will ensure that the property is left in good condition upon my departure.
Sincerely,
[Your Name]

30-Day Notice to Vacate Due to Purchase of Property

Dear [Landlord],
I am writing to notify you that I will be terminating my lease and vacating the rental unit at [address] on [date], as I have purchased my own home. I have enjoyed living on the property, and I appreciate your cooperation during my stay. I will make sure the house is clean and tidy upon my departure.
Thank you,
[Your Name]

30-Day Notice to Vacate Due to Relocation

To Whom It May Concern,
I am writing to give 30 days’ notice that I will be vacating the property on [date], as I have decided to move closer to family and friends in another city. It has been a pleasure to rent from you, and I appreciate your cooperation during my tenancy. Please let me know if there is anything else I need to do before I leave.
Best regards,
[Your Name]

30-Day Notice to Vacate Due to Changes in Personal Circumstances

Dear [Landlord],
I regret to inform you that I will be moving out of the rental property at [address] on [date], as the property no longer meets my needs due to changes in my circumstances. Although it is difficult to leave, I have decided to move to a different location that better suits my lifestyle. I make sure the condo is left in good condition upon my departure.
Sincerely,
[Your Name]

30-Day Notice to Vacate Due to Finding a More Suitable Property

To Whom It May Concern,
I am writing to provide 30 days’ notice that I will be vacating the property at [address] on [date], as I have found a more suitable property that better meets my needs. Although it is hard to leave, I am excited about the new opportunity and look forward to the move. I will ensure the property is left in good condition upon my departure.
Best regards,
[Your Name]

30-Day Notice to Vacate Due to Taking a Sabbatical

Dear [Landlord],
I am writing to inform you that I will be terminating my lease and vacating the rental unit at [address] on [date], as I have decided to take a sabbatical and travel the world. Although I have enjoyed living in the property, I am excited about this new adventure. I will ensure that the property is clean and tidy upon my departure.
Thank you,
[Your Name]

30-Day Notice to Vacate After Completing Studies

To Whom It May Concern,
I am writing to give 30 days’ notice that I will be vacating the property on [date], as I have completed my studies and will be moving to another city to start my career. I have enjoyed living in the property, and I appreciate your cooperation during my tenancy. Please let me know if there is anything else I need to do before I leave.
Sincerely,
[Your Name]

25 Examples of Short Thirty-Day Notice Emails

Here are 25 examples of short succinct 30 Day Notice to Vacate emails :

Dear [Landlord], I am writing to notify you that I will be vacating the property at [address] on [date], which is 30 days from today. Thank you for your understanding.

To Whom It May Concern, I am writing to inform you that I will be terminating my lease on [date], which is 30 days from today. Please let me know if there is any further information required from my end.
Dear [Landlord], I regret to inform you that I will be moving out of the property at [address] on [date]. I appreciate your understanding and cooperation during the transition.
To Whom It May Concern, I am writing to give 30 days’ notice that I will be vacating the property on [date]. I will ensure that the property is clean and tidy upon my departure.

Dear [Landlord], I wanted to let you know that I will be moving out of the rental unit at [address] on [date]. Please let me know if there is anything else I need to do before I depart.
To Whom It May Concern, I am writing to provide 30 days’ notice that I will be vacating the property on [date]. I appreciate your cooperation during this process.
Dear [Landlord], I regret to inform you that I will be vacating the property at [address] on [date]. Thank you for your understanding and cooperation.

To Whom It May Concern, I am writing to give notice that I will be terminating my lease on [date]. Please let me know if there is any additional information I need to provide.
Dear [Landlord], I am writing to formally give 30 days’ notice that I will be vacating the rental unit at [address] on [date]. Thank you for your cooperation.
To Whom It May Concern, I am writing to inform you that I will be terminating my lease and vacating the property at [address] on [date]. Thank you.

Dear [Landlord], I regret to inform you that I will be moving out of the rental property at [address] on [date]. Thank you for your cooperation and understanding.
To Whom It May Concern, I am writing to give 30 days’ notice that I will be vacating the property at [address] on [date]. Please let me know if there is anything else I need to do before I leave.
Dear [Landlord], I am writing to notify you that I will be terminating my lease and vacating the rental unit at [address] on [date]. Thank you for your understanding.

To Whom It May Concern, I am writing to inform you that I will be moving out of the rental property at [address] on [date]. Thank you for your cooperation during this process.
Dear [Landlord], I am writing to provide 30 days’ notice that I will be vacating the rental unit at [address] on [date]. Thank you for your cooperation and understanding.
Dear [Landlord], I am writing to inform you that I will be vacating the property at [address] on [date], as I have accepted a job offer in another state. Thank you for being a great landlord during my tenancy.

To Whom It May Concern, I am writing to give 30 days’ notice that I will be vacating the rental unit at [address] on [date], due to significant maintenance issues that have not been addressed despite repeated requests.
Dear [Landlord], I regret to inform you that I will be moving out of the property at [address] on [date] due to an unforeseen family emergency. Thank you for your understanding during this difficult time.
To Whom It May Concern, I am writing to provide 30 days’ notice that I will be vacating the property on [date], as the rent has become unaffordable due to a sudden reduction in my income.

Dear [Landlord], I am writing to notify you that I will be terminating my lease and vacating the rental unit at [address] on [date], as I have purchased my own home. Thank you for being a great landlord during my stay.
To Whom It May Concern, I am writing to give 30 days’ notice that I will be vacating the property on [date], as I have decided to move closer to family and friends in another city.
Dear [Landlord], I regret to inform you that I will be moving out of the rental property at [address] on [date], as the property no longer meets my needs due to changes in my circumstances.

To Whom It May Concern, I am writing to provide 30 days’ notice that I will be vacating the property at [address] on [date], as I have found a more suitable property that better meets my needs.
Dear [Landlord], I am writing to inform you that I will be terminating my lease and vacating the rental unit at [address] on [date], as I have decided to take a sabbatical and travel the world.
To Whom It May Concern, I am writing to give 30 days’ notice that I will be vacating the property on [date], as I have completed my studies and will be moving to another city to start my career.

Providing a 30-day notice to vacate is a crucial step in the moving process. By following the guidelines and using the sample emails provided, you can communicate your intentions clearly and professionally, ensuring a smooth transition out of your rental property. Remember to keep a copy of your notice for your records and follow up if you don’t receive a confirmation from your landlord or property manager.