When it comes to resigning from a job, it’s important to leave on a positive note. Writing a professional resignation email can ensure that you maintain good relationships with your former colleagues and employer. In this article, we will provide a comprehensive guide on how to write a resignation email that is both professional and respectful. In this article, we give resignation email example templates.
Guide | How to Write the Email Resignation
Resignation Email Example | Subject Line
The subject line of your resignation email should be straightforward and to the point. It should clearly state that you are resigning and when your last day of work will be. Some good examples of subject lines include “Resignation – Your Name” or “Notice of Resignation – Your Name.“
Resignation Email Example | Salutation and Opening Paragraph
When addressing your resignation email, it’s important to use a professional and respectful tone. Begin your email with “Dear [Manager’s Name],” or “To Whom It May Concern.” Avoid using informal greetings such as “Hey” or “Hi” as these are too casual for a professional email.
In the opening paragraph of your resignation email, you should state your intention to resign and your last day of work. You should also express your gratitude for the opportunities you have had during your time with the company. For example:
“Please accept this email as my formal resignation from my position as [Your Position] at [Company Name]. My last day of work will be [Date]. I want to express my sincere gratitude for the opportunities I have had during my time at the company. I have learned a great deal and appreciate the support and guidance provided by my colleagues and managers.“
Body Paragraphs
In the body paragraphs of your resignation email, you should provide a brief explanation for your resignation. You should be professional and respectful in your tone and avoid criticizing the company or your colleagues. This is also a good opportunity to offer your assistance in the transition process. For example:
“After careful consideration, I have decided to pursue a new opportunity that aligns with my long-term career goals. I appreciate the support and understanding of my colleagues and managers during this decision-making process. Please let me know how I can assist in the transition process and ensure a smooth handover of my responsibilities.”
Resignation Email Example | Closing Paragraph and closing
In the closing paragraph of your resignation email, you should reiterate your gratitude for the opportunities provided by the company and express your willingness to assist in the transition process. You should also provide your contact information in case anyone needs to get in touch with you after you have left the company. For example:
“Once again, I want to express my gratitude for the opportunities I have had during my time with the company. Please let me know how I can assist in the transition process and ensure a smooth handover of my responsibilities. You can reach me at [Your Contact Information] if you need to get in touch with me after I have left the company.“
Finally, you should end your resignation email with a professional closing such as “Sincerely,” or “Best regards,” followed by your name. Avoid using informal closings such as “Cheers” or “Take care.”
In conclusion, writing a professional resignation email is important for maintaining good relationships with your former employer and colleagues. By following the guidelines outlined in this article, you can ensure that your resignation email is respectful, professional, and leaves a positive impression.
13 Resignation Email Example Templates
Next, we will provide you with seven unique resignation email example templates that you can customize to suit your circumstances.
1. Standard Resignation Email Example
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
I am writing to formally submit my resignation from my position as [Your Position] at [Company Name]. My last day of work will be [Date].
I would like to take this opportunity to express my gratitude for the opportunities and experiences I have had during my time at the company. It has been a pleasure working with such a talented and dedicated team.
Please let me know how I can assist in the transition process and ensure a smooth handover of my responsibilities. You can reach me at [Your Contact Information] if you need to get in touch with me after I have left the company.
Sincerely,
[Your Name]
2.Resignation Email Examples | Resignation with a Reason
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Your Position] at [Company Name]. My last day of work will be [Date].
After careful consideration, I have decided to pursue a new opportunity that aligns with my long-term career goals. I appreciate the support and understanding of my colleagues and managers during this decision-making process.
I want to express my sincere gratitude for the opportunities I have had during my time at the company. I have learned a great deal and have had the pleasure of working with some truly inspiring individuals.
Please let me know how I can assist in the transition process and ensure a smooth handover of my responsibilities. You can reach me at [Your Contact Information] if you need to get in touch with me after I have left the company.
Sincerely,
[Your Name]
3.Immediate Resignation Email
Subject: Immediate Resignation – [Your Name]
Dear [Manager’s Name],
I am writing to inform you that I must resign from my position as [Your Position] at [Company Name] immediately. I apologize for any inconvenience this may cause and I am committed to ensuring a smooth transition.
I appreciate the opportunities and experiences I have had during my time at the company. I have learned a great deal and have had the pleasure of working with some truly talented individuals.
Please let me know how I can assist in the transition process and ensure a smooth handover of my responsibilities. You can reach me at [Your Contact Information] if you need to get in touch with me after I have left the company.
Sincerely,
[Your Name]
Resignation Email Example
4. Resignation Email for Personal Reasons
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
It is with a heavy heart that I am writing to inform you that I have decided to resign from my position as [Your Position] at [Company Name]. My last day of work will be [Date].
This decision was not an easy one, but I have decided to prioritize my personal life at this time. I appreciate the support and understanding of my colleagues and managers during this decision-making process.
I want to express my sincere gratitude for the opportunities and experiences I have had during my time at the company. I have learned a great deal and have had the pleasure of working with some truly remarkable individuals.
Please let me know how I can assist in the transition process and ensure a smooth handover of my responsibilities. You can reach me at [Your Contact Information] if you need to get in touch with me after I have left the company.
Sincerely,
[Your Name]
5.Resignation email for personal reasons
Dear [Manager’s Name],
I am writing to inform you that I have made the difficult decision to resign from my position at [Company Name]. This decision has not been an easy one, but I have come to the realization that it is the best course of action for me at this time.
As much as I have enjoyed working with everyone here and have appreciated the support and opportunities I have been given, I have personal reasons that have made it necessary for me to leave my position. I would like to express my gratitude to you and the entire team for making my time at [Company Name] such a rewarding experience.
I will do everything in my power to ensure a smooth and seamless transition for my replacement. I am willing to assist in any way possible during this process to ensure that the work I have been doing is properly handed over.
Thank you for your understanding and support during this difficult time. I wish the company and the team all the best in the future.
Sincerely,
[Your Name]
6. Resignation email for relocation
Dear [Manager’s Name],
It is with a heavy heart that I am writing to inform you of my resignation from my position at [Company Name]. As much as I have enjoyed my time working with everyone here and have appreciated the opportunities I have been given, I have made the difficult decision to relocate to [city/state/country].
This decision was not an easy one, but it is necessary for personal reasons. I would like to thank you and the entire team for the support and guidance you have given me during my time here. I have learned a lot from my colleagues and am grateful for the experience.
I will do everything I can to ensure a smooth transition for my replacement. I am willing to help in any way possible to ensure that the work I have been doing is properly handed over.
Thank you again for the opportunities and experiences that [Company Name] has provided me. I will miss working with such a great team.
Sincerely,
[Your Name]
7.Resignation through an Appreciative Farewell:
Subject: Gratitude and Farewell
Dear [Manager’s Name],
I am writing to formally submit my resignation from my position as [Your Position] at [Company Name]. I would like to express my sincere gratitude for the opportunities and experiences that I have gained while working at [Company Name]. I have learned so much and grown both personally and professionally, and it is with mixed emotions that I am submitting my resignation. My final day of work will be [Date].
Please know that my decision to leave is not a reflection of my experience at the company. I am simply ready for a new challenge and opportunity for growth. I will do everything I can to ensure a smooth transition during my remaining time here.
Thank you for the support, guidance, and friendship that you have provided during my time at the company. I will miss working with you and the team.
Sincerely,
[Your Name]
8. The Emotional Goodbye:
Subject: My Heartfelt Resignation
Dear [Manager’s Name],
It is with a heavy heart that I submit my resignation from [Company Name]. My time here has been incredibly meaningful, and it has been an honor to work with such talented and dedicated individuals.
I have made the difficult decision to leave due to personal reasons, but I want you to know how much I have valued my time at the company. The skills and knowledge that I have gained here will stay with me for the rest of my career.
I will always remember the wonderful experiences and memories that I have had at the company. I want to thank you and the entire team for the support, guidance, and friendship that you have provided during my time here.
Please let me know how I can assist in ensuring a smooth transition during my remaining time here.
Sincerely,
[Your Name]
9. Resignation Email Example | The Unique Goodbye:
Subject: My Next Adventure
Dear [Manager’s Name],
I have decided to embark on a new adventure and leave my position at [Company Name]. My decision was not easy, but I am excited to pursue my passion for [Insert Passion].
I want to thank you and the team for the invaluable skills and experiences that I have gained during my time here. The memories and lessons that I have learned will be with me forever.
I am committed to ensuring a smooth transition during my remaining time here. Please let me know how I can be of assistance.
Best regards,
[Your Name]
10. The Thankful Exit:
Subject: Thank You for Everything
Dear [Manager’s Name],
I am writing to formally submit my resignation from my position as [Your Position] at [Company Name]. I would like to express my sincere thanks for the opportunities, experiences, and support that I have received while working at [Company Name]. My time here has been fulfilling and rewarding, and I will always cherish the memories and lessons learned.
As much as I will miss working with such an amazing team, I have decided to accept a new challenge and opportunity that will help me grow both personally and professionally.
I am committed to ensuring a smooth transition during my remaining time here. Please let me know how I can assist.
Thank you again for everything.
Best regards,
[Your Name]
11. Resignation Email with Gratitude
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position at [Company Name], effective [Last Working Day].
It has been a pleasure to work for [Company Name] over the past [duration of employment]. The support from the team and the opportunities provided have played a pivotal role in my growth as a [Your Profession]. I am incredibly grateful for the time I’ve spent working with the team.
Although I am excited about my new role and the challenges it offers, leaving [Company Name] was a difficult decision, given the enriching experiences I’ve had. I deeply appreciate having had the opportunity to be a part of such a supportive and innovative company.
Please let me know of the ways I can help to transfer my responsibilities effectively before my departure. I wish [Company Name] continued success, and hope to stay in touch in the future.
Warm regards,
[Your Full Name]
[Your Position]
[Your Contact Information]
12. Resignation Notification
Subject Line: Notice of Resignation – [Your Full Name]
Email Body:
Dear [Manager’s Name],
I am writing to formally notify you of my resignation from my position at [Company Name], effective [Last Working Day].
During my time at [Company Name], I have been fortunate to work with outstanding colleagues and on a variety of stimulating projects that have significantly enriched my professional skills and experience. For this, I am truly grateful.
I have decided to resign to pursue another career opportunity that will provide me with a new set of challenges and prospects for growth. This decision has not been easy and took considerable thought.
During the transition period, I am committed to training my replacement and will ensure that all my tasks are up to date before my departure. Please let me know if there are other ways I can assist during this time.
Thank you once again for the opportunities for growth and development that you have provided me during the last [duration at the company]. I look forward to keeping in touch, and I hope to collaborate again in the future.
Sincerely,
[Your Full Name]
[Your Position]
[Your Contact Information]
13. Last Working Day
Dear [Manager’s Name],
I am writing to formally announce my resignation from [Company Name], effective [Last Working Day, typically two weeks from the date of the email].
I have appreciated the opportunities for professional and personal development that you have provided me during my time at [Company Name]. I have enjoyed working here and value the experiences I have gained.
Please let me know how I can help during the transition and ensure a seamless handover of my responsibilities.
Thank you again for the opportunity to work at [Company Name]. I look forward to staying in touch, and I hope our paths cross again in the future.
Best regards,
[Your Full Name]
[Your Contact Information]
When drafting a resignation email, it’s important to state your intentions clearly and professionally. Expressing gratitude for the opportunities received and offering assistance during the transition period can help maintain a positive relationship with your soon-to-be former employer. Each of the templates provided can be used as a foundation and modified based on your specific circumstances to ensure a professional departure.
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