Job Offer Acceptance Email Sample | How To Write a Professional Email
Accepting a job offer by email is more than a formality. It’s a professional confirmation that sets expectations on both sides and shows that you communicate clearly, respectfully, and confidently. Even if you have already accepted the offer verbally, sending a written acceptance email creates a record of your agreement and helps avoid misunderstandings later.
A strong job offer acceptance email should strike the right balance between professionalism and enthusiasm. While it doesn’t need to be long, it should clearly confirm your acceptance, reference the role you’re accepting, and restate key details such as your start date, salary, and any agreed-upon benefits or conditions. This reassures the employer that you and they are aligned on the terms of employment.
It’s also important to keep your tone positive and forward-looking. Express appreciation for the opportunity and briefly mention your excitement about joining the team. This reinforces goodwill and helps establish a positive working relationship from the very beginning.
If there are outstanding steps—such as reviewing a contract, completing onboarding paperwork, or submitting documentation—mention how and when you plan to handle them. This shows professionalism and reliability, and it helps the employer plan next steps on their end.
Finally, always close your acceptance email by inviting further communication. Let the employer know you’re happy to provide any additional information if needed and that you’re open to answering questions. This keeps the conversation collaborative and smooth as you transition into your new role.
A clear, thoughtful acceptance email doesn’t just confirm a job—it signals that you are organized, respectful, and ready to begin this next chapter in your career on the right foot.
Job Offer Acceptance Email Checklist
Before sending your job offer acceptance email, review the checklist below to make sure your message is clear, professional, and complete.
Confirm the Basics
- ☐ Clearly state that you accept the job offer
- ☐ Mention the job title and company name
- ☐ Confirm your start date
Acknowledge Compensation & Terms
- ☐ Restate the salary or hourly rate (if discussed)
- ☐ Mention benefits start date or probation period, if applicable
- ☐ Reference the offer letter or verbal agreement
Show Professional Courtesy
- ☐ Thank the employer for the opportunity
- ☐ Express enthusiasm about joining the team
- ☐ Keep the tone professional and positive
Address Outstanding Items
- ☐ Mention if you will be reviewing a contract or offer letter
- ☐ Note any documents you still need to submit
- ☐ Clarify timelines for follow-up (e.g., “I’ll review and confirm by Friday”)
Ask Final Questions (If Needed)
- ☐ Ask about onboarding steps or first-day logistics
- ☐ Confirm work location, schedule, or reporting manager (if unclear)
- ☐ Clarify anything that hasn’t been finalized yet
Polish Before Sending
- ☐ Proofread for spelling, grammar, and tone
- ☐ Confirm the correct spelling of the hiring manager’s name
- ☐ Use a professional closing and sign-off
- ☐ Include your full name and contact information
Long Form Job offer acceptance Email Sample Email
Dear [Employer’s Name],
I hope this email finds you well. First and foremost, I would like to express my sincerest gratitude for extending this job offer to me. I am thrilled and honoured to accept this position and become a part of your team at [Company’s Name].
After careful consideration, I am confident that this opportunity aligns perfectly with my career goals and aspirations, and I am eager to contribute my skills and expertise to the company’s ongoing success. I am excited about the prospect of working with such a reputable and innovative organization and look forward to making meaningful contributions to the team.
Please let me know what the next steps are to finalize my employment, including any paperwork or documentation that needs to be completed. Again, thank you for this opportunity, and I am excited to start this new chapter with \[Company’s Name].
Best regards,
[Your Name]
39 Job Offer Acceptance Email Sample Templates
Email 1: Formal Job Offer Acceptance (With Salary and Benefits)
Thank you for the opportunity, [Hiring Manager]. I am pleased to officially accept the offered position as [position] with [company]. As per our phone conversation, and as stated in the offer letter, I accept a salary of [offered salary] with benefits after [number of months]. Looking forward to starting on [start date], if you need any additional information from me before then please let me know. You can reach me at [your phone number] or email at [your email address].
Email 2: Professional Acceptance of Offer With Salary Confirmation
Dear [Hiring Manager], I am pleased to formally accept the offered position as [position] with [company]. Thank you for the opportunity. As the offer letter displays and as we previously discussed on the phone, I accept the starting salary of $[your current salary] with the availability of benefits after $[number of months]. I look forward to starting on [date] should you require any additional information from me before then, please let me know. You can reach me by [email and phone].
Email 3: Concise Acceptance After Deliberation
I appreciate all of your time and the efforts made in getting me to this decision. I now formally accept the position with [company]. As the offer letter displays, and as we previously discussed on the phone, I accept the starting salary of [offered salary] with the availability of benefits after [number of months].
Email 4: Short and Polite Job Offer Acceptance
Dear [Hiring Manager], I am pleased to formally accept the offered position as [position] with [company]. Thank you for the opportunity.
Email 5: Enthusiastic Acceptance With Start Date
Thank you for extending me this wonderful opportunity. I am delighted to accept the position as [position] with [company]. Please let me know if there is anything else that I can provide before starting on [start date].
Email 6: Casual and Friendly Acceptance Message
Thanks so much, [Hiring Manager]. I’m looking forward to joining your team.
Email 7: Acceptance With Full Compensation Details
Thank you for the offered position as [position] with [company]. As the offer letter displays and as we previously discussed on the phone, I accept the starting salary of [offered salary] with the availability of benefits after [number of months]. I look forward to starting on [start date]. If you require any additional information from me before then, please let me know. You can reach me at [your phone number] or by email at [your email address].
Email 8: Acceptance With Contact Information
I am pleased to formally accept the offered position as [position] with [company]. Thank you for the opportunity. I look forward to starting on [start date]. If you require any additional information from me before then, please let me know. You can reach me at [your phone number] or email at [your email address].
Email 9: Acceptance With Long-Term Commitment Tone
I am pleased to formally accept the offered position as [position] with [company]. Thank you for the opportunity, and I look forward to a long and fulfilling career here.
Email 10: Excited Acceptance of Job Offer
Thank you for the opportunity. I am thrilled to accept your offer for [position] with [company]. I look forward to being a starter and working with you.
Email 11: Grateful Acceptance Acknowledging Opportunity
I am very happy to hear that you are willing to give me a shot at the [position] role. I am honoured and grateful for this opportunity.
Email 12: Acceptance After Interview and Team Meeting
I enjoyed meeting with you and your admin team last week. I appreciate the offer of the [position]. I feel that it is a great fit for me at this point in my career. I look forward to learning from everyone and contributing in my way.
Email 13: Short Enthusiastic Acceptance
Thank you so much for the opportunity. I’m excited to be a part of your team and learn as much as possible.
Email 14: Acceptance With Salary and Benefits Recap
I am pleased to formally accept the offered position as [position] with [company]. As discussed, I accept the starting salary of [offered salary], with the availability of benefits after [number of months]. I look forward to starting on [start date]. If you require any additional information from me before then, please let me know. You can reach me at [your phone number] or email at [your email address].
Email 15: Acceptance With Fixed Salary Example
Thank you for the opportunity to join your team! As discussed, I accept the starting salary of $X with the availability of benefits after 6 months. I look forward to starting on [date]. If you require any additional information from me before then, please let me know. You can reach me by phone at [your phone number] or email at [your email address].
Email 16: Acceptance With Conditional Availability
I would like to formally accept the position of [position] with [company]. Thank you for the great opportunity. I can start on [start date] and my availability is dependent upon medical leave or other exceptional circumstances, should they occur. If you have any questions, please let me know by email at [your email address] or phone at [your phone number].
Email 17: Acceptance Highlighting Qualifications
Thank you for the opportunity. As I have said in my application, I feel that I have the skills and experience needed to perform well in this position. I look forward to starting on [start date]. If you require any additional information from me before then, please let me know. You can reach me by phone at [your phone number] or email at [your email address].
Email 18: Acceptance Following Application Review
Thank you for the opportunity to apply for the [position] at your company. As I mentioned in my application, I believe I meet all of the qualifications listed in the posting. Thank you again for your consideration. If you need anything else from me before starting, please let me know. I will be available by phone at [phone] or by email at [email].
Email 19: Acceptance With Commitment to Fit
Thank you so much for the opportunity to be considered. I look forward to starting on [start date] and will do my best to ensure that this position is a good fit for both me and the firm. Please feel free to contact me at any time if you have any questions or would like additional information. You can reach me at [your phone number] or email at [your email address].
Email 20: Acceptance Confirming Start Date
Thank you for the opportunity. I would be happy to start on [start date] as planned. If you have any questions or comments before then, please let me know. You can reach me at [your phone number] or email at [your email address].
Email 21: Simple Formal Acceptance
Thank you for your offer. I am pleased to formally accept the position of [position] with [company]. If you have any additional questions, please feel free to contact me at [your phone number] or by email at [your email address].
Email 22: Very Brief Formal Acceptance
Dear [Hiring Manager], I am pleased to formally accept the offered position as [position] with [company]. Thank you for the opportunity.
Email 23: Acceptance With Start Date and Benefits Recap
I am happy to confirm my acceptance of the offered position as [position] with [company]. Thank you for the opportunity. As we discussed on the phone, I would like to start at [start date] and have available benefits after [number of months]. Please let me know if you need anything else from me before then. You can reach me by phone at [your phone number] or by email at [your email address].
Email 24: Acceptance With Salary and Benefits Timeline
I’m pleased to formally accept the position you offered me as [job title] with [company]. Thank you for the opportunity. I accept the starting salary of $X,000 and hope that benefits will be available after six months. I look forward to starting on [start date]. Please let me know if there is anything else I can provide before then. You can reach me by email at [your email address] or by phone at [your phone number].
Email 25: Acceptance After Prestigious Interview
Thank you for the opportunity to accept your offer! It was an honour to be interviewed by such a prestigious company, and I am excited to start with you here. As we discussed in the interview, I understand that [start date] has been selected as my start date. If there is anything more that I can do to prepare before then, please let me know. You can reach me at [your phone number] or email at [your email address].
Email 26: Acceptance With Attached Letter
Thank you for the offer, [Hiring Manager or Supervisor’s Name]. I’m excited to begin working with you and your team. As we discussed over the phone, please find my acceptance letter attached.
Email 27: Short Acceptance With Attachment Mention
Thanks for the opportunity, [Hiring Manager or Supervisor’s Name]. I’m looking forward to being a part of your team. As discussed over the phone, you’ll find my acceptance letter attached.
Email 28: Warm Acceptance Message
Thank you so much for the offer, [Hiring Manager or Supervisor’s Name]. I am very excited to join your team. I look forward to working together.
Email 29: Follow-Up With Resume and Projects Attached
Thank you so much for contacting me about the position at [Company Name]. I’m excited to begin a new chapter in my career. You mentioned that [Company Name] is a company that prides itself on [insert positive trait/keyword here], and as we discussed, this fits my personality perfectly. In regards to the resume you requested, it is attached. I also included a few projects that support my work ethic and skills. We can set up an interview at any time that is convenient for you over the next two weeks. If you have any other questions or concerns, please do not hesitate to contact me at [email or phone number].
Email 30: Acceptance With Projects Included
Thank you for the offer, [Name]. I’m excited to begin working with you and your team. My acceptance letter is attached. Some of my most recent projects are listed below.
Email 31: Acceptance With Documentation Attached
Please find my acceptance letter below. In addition, I have attached the necessary documentation for your review.
Email 32: Informal Confirmation of Job Offer
It’s great to finally confirm my job offer. I look forward to starting on [start date] and can’t wait to join your company.
Email 33: Formal Acceptance With Salary and Benefits (Full Version)
Dear Hiring Manager, I am pleased to formally accept the offered position as [position] with [company]. Thank you for the opportunity. As the offer letter displays and as we previously discussed on the phone, I accept the starting salary of [offered salary] with the availability of benefits after [number of months]. I look forward to starting on [start date]. If you require any additional information from me before then, please let me know.
Email 34: Formal Acceptance With Compensation Only
Dear [Hiring Manager or Supervisor’s Name], I am pleased to formally accept the offered position as [position] with [company]. Thank you for the opportunity. As the offer letter displays and as we previously discussed on the phone, I accept the starting salary of [offered salary] with the availability of benefits after [number of months].
Email 35: Short Formal Acceptance
Dear [Hiring Manager or Supervisor’s Name], I am pleased to formally accept the offered position as [position] with [company]. Thank you for the opportunity.
Email 36: Acceptance With Salary Commentary
I am very excited to have received the offer letter, and I look forward to joining your team. The salary is competitive with other companies in the area, and it also is fair considering my experience level which is lower than you expect.
Email 37: Honoured Acceptance
Thank you for the offer, it is a great honour to work here. I look forward to starting on [start date].
Email 38: Acceptance With Insurance Details
I am very pleased to accept the position and know I will make a positive contribution to your organization. As we discussed, my starting salary will be $35,000 and health and life insurance benefits will be provided after 30 days of employment.
Email 39: Formal Acceptance With Benefits and Team Introduction
Thank you for your consideration and for offering me the position of your choice. I am very pleased to accept the position and know I will make a positive contribution to your organization. As we discussed, my starting salary will be $35,000 and health and life insurance benefits will be provided after 30 days of employment. I look forward to meeting the team.
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