Job seekers often wonder whether or not to write a follow-up email after an interview. While there is no one-size-fits-all answer, there are some general guidelines that can help you decide whether or not to reach out to your interviewer.
You’ve just finished your interview, and now comes the waiting game. But here’s a secret — you don’t have to wait in silence. Sending a follow-up email after an interview can set you apart from other candidates, demonstrate your enthusiasm, and keep you fresh in the interviewer’s mind.
The problem? Many people aren’t sure what to say, how soon to send it, or how to avoid sounding pushy. That’s where we come in.
In this guide, we’ll walk you through why follow-up emails matter, when to send them, and what to say. Plus, we’ve included easy-to-use templates for every situation — from polite check-ins to thank-you notes that leave a lasting impression.
Whether you’re aiming to stand out or simply wondering if you’re doing it right, these templates will give you the confidence to hit “send” with ease. Let’s get started.
Tips on Sending a Follow-up Email After an Interview
Firstly, consider your relationship with the interviewer. If you have a strong connection and feel confident in being memorable, a follow-up email can serve as a helpful reminder of your qualifications. On the other hand, if the interview felt brief and unmemorable, it may be best to explore other opportunities.
Secondly, take into account the company’s culture and hiring process. If the company is large and lacks personal touch, or if the hiring process tends to be lengthy, a follow-up email may not have much impact. However, if the company is small and values personal connections, or if the hiring process is moving quickly, your message could help you stand out.
Ultimately, the decision to send a follow-up email is up to you. By considering your relationship with the interviewer and the company’s culture, you can make an informed choice to maximize your chances of securing the job. Here are some guidelines on how to start and what to include:
- Begin by expressing gratitude for the recipient’s time and consideration for the role.
- Remind them of your qualifications and why you believe you are the perfect fit for the job.
- End the email with a polite call-to-action, such as requesting an opportunity to discuss the role further or suggesting a meeting.
Examples of follow-up email templates for after a job interview
Thank-You Follow-Up Email:
Subject: Thank you for the [Job Title] Position Interview
Dear [Interviewer’s Name],
Thank you for taking the time to speak with me about the [Job Title] position at [Company Name]. It was great to learn more about the company’s vision and mission, and I appreciate the opportunity to discuss my qualifications for the job.
Please let me know if there is any further information that you need from me. I look forward to hearing back from you soon.
Thank you again for considering me for the position.
Best regards,
[Your Name]
- Recap Follow-Up Email:
Subject: Recap of Our [Job Title] Interview and Next Steps
Dear [Interviewer’s Name],
I wanted to follow up with you regarding our recent interview for the [Job Title] position at [Company Name]. I appreciated the insight you shared about the company’s values and the role’s responsibilities. Our conversation left me feeling even more confident that my skills and experience align with the job requirements.
As we discussed, I have attached my reference list and portfolio to this email. Please let me know if you need any more information from me. I look forward to hearing back from you soon about the next steps in the hiring process.
Thank you for your time, and I look forward to speaking with you soon.
Best regards,
[Your Name]
- Additional Information Follow-Up Email:
Subject: Additional Information Request for the [Job Title] Position
Dear [Interviewer’s Name],
I appreciated speaking with you about the [Job Title] position at [Company Name]. I am very excited about the opportunity to work with the team and to contribute to the company’s success.
I wanted to mention that I have been researching the latest industry trends and innovations, and I believe my experience in [Skill or Experience] would enable me to make an immediate impact on the team. I have attached some relevant articles for your reference.
Please let me know if there is anything else you need from me, or if you have any further questions.
Thank you for considering me for the position.
Best regards,
[Your Name]
- Timeline Follow-Up Email:
Subject: Follow up on Hiring Process for the [Job Title] Position
Dear [Interviewer’s Name],
I appreciated meeting you to discuss the [Job Title] position at [Company Name]. The interview gave me more insight into the fantastic mission and vision of the company, and I would be thrilled to join the team.I would like to inquire about the status of the hiring process for the position and expected timeline of next steps.
Thank you again for your consideration.
Best regards,
[Your Name]
- Additional Meeting Follow-Up Email:
Subject: Follow up: Request for Additional Meeting
Dear [Interviewer’s Name],
I appreciated our conversation about the [Job Title] position at [Company Name]. After our meeting, I have given more thought about the role, and I am confident that my skills and experience can contribute to achieving the company’s goals.
I would like to request another meeting to discuss the position further and share more examples of my work experience. Please let me know if this would be possible.
Thank you again for your time and consideration.
Best regards,
[Your Name]
- Follow-Up Email for No-Response:
Subject: Follow-up: [Job Title] Position at [Company Name]
Dear [Interviewer’s Name],
I hope this email finds you well. I wanted to follow up and inquire about the decision for the [Job Title] position at [Company Name]. As I remain enthusiastic about the opportunity to join your team, I would appreciate any feedback.
Thank you for your time, and I look forward to hearing back from you soon.
Best regards,
[Your Name]
Follow-up Email After an Interview Examples
7
Hello [Employer],
Thank you so much for taking the time to meet with me yesterday. I appreciate the opportunity to learn more about the [position] at [Company]. I am confident that I have the skills and experience needed to excel in this role, and I’m eager to put my qualifications to work for you.
I understand that you are still considering candidates for the position, but I wanted to make sure that you had my contact information. Please do not hesitate to contact me at [phone number] or [email address]. Thank you again for your time, and I look forward to hearing from you soon.
Sincerely,
[Your Name]
8
Hello [Employer],
I wanted to drop you a quick note to thank you for taking the time to meet with me yesterday. I appreciate the opportunity to learn more about the job and your company. Based on our conversation, I am confident that I have the skills and qualifications that would make me a successful member of your team. I am eager to put my skills to work and contribute to the success of your company. Again, thank you for your time, and I look forward to hearing from you soon.
Best Regards,
[Your Name]
9
Hello [Employer],
Thank you for taking the time to speak with me yesterday about the [position] opening at your company. I appreciate your insights and am very interested in the opportunity. Based on our conversation and the job requirements, I believe that my skills and qualifications would make me a perfect fit for the job.
I would like to reiterate my interest in the position and express my gratitude for your time and consideration. I will follow up with you in a few days to answer any questions you may have about my qualifications. In the meantime, please do not hesitate to contact me at [phone number] or [email address]. Thank you again for your time and consideration.
Sincerely,
[Your name]
10
Hello [Employer],
Thank you for taking the time to speak with me about the [position] job opening on [date]. I appreciate the opportunity to learn more about the role and contribute my skills to your team. Based on our conversation, I am confident that I am the ideal candidate for this position and would be a valuable asset to your company.
I am eager to put my skills and experience to work in this role, and I am available to start immediately. Please let me know if there is anything else you need from me in order to move forward with my application. Thank you for your time and consideration, and I look forward to hearing from you soon.
Sincerely,
[Your name]
11
Hello [Employer],
Thank you again for taking the time to speak with me about the [position] job opening at your company. I am confident that I have the skills and qualifications that you are looking for in a candidate, and I would be proud to be a part of your team.
As we discussed, I am eager to put my [skills/qualifications] to work in a role where I can make a positive contribution to the company. I am confident that I can be a valuable asset to your team, and I look forward to the opportunity to prove myself.
Thank you for your time, and I look forward to hearing from you soon.
Sincerely,
[Your name]
12
Hello [Employer],
I wanted to follow up on my job application from [date]. I am very interested in the [position] position and would love to come in for an interview. Thank you for your time and consideration, and I look forward to hearing from you soon.
Sincerely,
[Your name]
Email Title for Follow-up Email after a Job Interview
For the email title, you can use “Subject: Following Up on Job Application” or “Follow up regarding Job application”. Here are more suggestions for email titles when sending a follow-up email after a job interview:
- “Thank You for the [Job Title] Position Interview”
- “Follow-Up: Recap of Our [Job Title] Interview and Next Steps”
- “Additional Information Request for the [Job Title] Position”
- “Follow-Up: Inquiry About Hiring Process for the [Job Title] Position”
- “Meeting follow up: [Job Title]”
- “Follow-Up: [Job Title] Position at [Company Name]”
You may want to include your name in the email title if that was a requirement for the company’s Job application emails.
FAQs: Follow-up Email After an Interview
Why Is It Important to Send a Follow-up Email After an Interview?
A follow-up email shows gratitude, reinforces your interest in the role, and reminds the employer of your key strengths. It also sets you apart from candidates who don’t follow up. This small step can leave a lasting positive impression.
How Soon Should I Send a Follow-up Email?
It’s best to send your follow-up email within 24 to 48 hours after the interview. This shows enthusiasm and keeps you top-of-mind while the conversation is still fresh.
What Should I Say in a Follow-up Email?
A good follow-up email includes:
- A thank-you note for the interviewer’s time.
- A reminder of your key strengths that match the role.
- A call-to-action (like asking about next steps or offering to provide additional information).
Can I Follow up More Than Once?
Yes, but with caution. If you don’t hear back after your initial follow-up, wait about one week before sending a second, polite message. Keep it brief and professional.
What If I Forgot to Send a Follow-up Email? Is It Too Late?
It’s never too late! While it’s best to send it within 48 hours, you can still send a thoughtful note later. Just acknowledge the delay and keep the message positive and professional.
Should I Use a Formal or Casual Tone?
This depends on the company culture. If it’s a corporate environment, stay formal. If it’s a startup or a more relaxed industry, a friendly, respectful tone works fine. When in doubt, lean toward professionalism.
What If I Don’t Have the Interviewer’s Email Address?
Check your email history, company website, or LinkedIn. If you’re still unsure, you can email the company’s HR or recruiting contact and ask them to forward your message.
Should I Follow up If I’ve Already Been Rejected?
Yes, if you are interested in the company and would like to be top-of-mind for any other opportunities. Here’s why: A polite follow-up after a rejection can keep you on the company’s radar for future roles. Thank them for their feedback and express your continued interest in other opportunities.
How Do I Follow up If I Haven’t Heard Back After the Interview?
If it’s been over a week since your first follow-up, send a gentle reminder email. Mention that you’re still interested in the role and would appreciate any updates on the hiring process.
What’s the Biggest Mistake to Avoid in a Follow-up Email?
The biggest mistakes are:
- Sounding impatient or pushy (like demanding updates).
- Forgetting to proofread (typos can leave a bad impression).
- Making it too long (keep it short and focused).
With the templates and guidance provided, you’re equipped to write a follow-up email that strengthens your candidacy and maintains a positive connection with the interviewer. Stay clear, professional, and purposeful in your message, and you’ll leave a lasting impression.
Take the next step confidently — the right follow-up could make all the difference.
Keep reading : Email Follow up After Interview: 25 Email Templates
