Administrative Assistant Job Application Letter
Writing a job application letter is never easy, especially if you’re applying for an administrative assistant position. As an administrative assistant, you will be responsible for ensuring the smooth running of the office, and as such, you need to have excellent communication, organizational and time management skills.
To stand out from the crowd, your job application letter must be well-crafted, concise and persuasive. It should capture the attention of the hiring manager and demonstrate your suitability for the role. In this article, we’ll share with you tips on how to write an outstanding administrative assistant job application letter, with 7 examples to inspire you.
Administrative Assistant Job Application Letter | Tips
1. Research the Company
Before you start writing your job application letter, it’s important to research the company you’re applying to. This will give you an idea of the company’s culture, values and expectations, which you can then tailor your letter to. Go through the company’s website and social media pages to get an idea of their tone of voice and the type of language they use.
2. Address the Hiring Manager
Always address your job application letter to the hiring manager by name. If the name is not listed on the job posting, you can use LinkedIn to find out who the hiring manager is. Addressing the hiring manager by name shows that you have taken the time to research the company and that you’re serious about the role.
3. Start with a Strong Opening
Your opening paragraph should be attention-grabbing and should immediately make the hiring manager want to read more. You could start with a personal anecdote, a relevant quote or an interesting fact about the company.
4. Showcase Your Skills and Experience
In the body of your job application letter, you need to showcase your skills and experience. Start by highlighting your relevant experience and skills, and then explain how they make you the ideal candidate for the role. Use specific examples and metrics to demonstrate your achievements in your previous roles.
5. Demonstrate Your Knowledge of the Industry
Demonstrating your knowledge of the industry shows that you’re serious about the role and that you’re passionate about the industry. You could mention recent trends in the industry, or highlight any relevant news about the company.
6. End with a Strong Closing
Your closing paragraph should summarize why you’re the best candidate for the role, and thank the hiring manager for their time. It’s also a good idea to express your enthusiasm for the role and to indicate your willingness to attend an interview.
7. Proofread and Edit
Finally, before you submit your job application letter, make sure you proofread and edit it. Check for grammar and spelling errors, and make sure that your letter is well-formatted and easy to read.
Administrative Assistant Job Application Letter | Samples
Now that we’ve gone through the tips on how to write an outstanding administrative assistant job application letter, let’s look at some examples to inspire you:
Example 1
Dear [Hiring Manager’s Name],
I am writing to express my interest in the administrative assistant position at [Company Name]. As an experienced administrative professional with over five years of experience in the industry, I believe I possess the skills and knowledge necessary to excel in this role.
In my previous position, I was responsible for managing the day-to-day operations of a busy office, including scheduling appointments, managing correspondence, and maintaining accurate records. I am also proficient in a variety of software programs, including Microsoft Office and Google Suite.
I am excited about the opportunity to bring my skills and experience to your team at [Company Name]. Thank you for your consideration.
Sincerely,
[Your Name]
Example 2
Dear [Hiring Manager’s Name],
I am writing to apply for the administrative assistant position at [Company Name]. With my attention to detail and strong organizational skills, I am confident that I would be a valuable addition to your team.
In my current role as an administrative assistant, I am responsible for managing the calendars of several executives, coordinating travel arrangements, and maintaining accurate records. I am also proficient in a variety of software programs, including Salesforce and QuickBooks.
I am excited about the opportunity to join [Company Name] and contribute to its continued success. Thank you for considering my application.
Best regards,
[Your Name]
Example 3
Dear [Hiring Manager’s Name],
I am excited to apply for the administrative assistant position at [Company Name]. With my strong communication skills and ability to multitask, I am confident that I would excel in this role.
In my previous position, I was responsible for managing a busy office, including answering phones, greeting visitors, and processing invoices. I am also proficient in a variety of software programs, including Microsoft Office and Adobe Creative Suite.
I am eager to learn more about the opportunity to join your team at [Company Name]. Thank you for your time and consideration.
Sincerely,
[Your Name]
Example 4
Dear [Hiring Manager’s Name],
I am writing to express my interest in the administrative assistant position at [Company Name]. With my strong attention to detail and ability to prioritize tasks, I am confident that I would be a valuable asset to your team.
In my current role, I am responsible for managing the schedules of several executives, coordinating meetings, and handling confidential information. I am also proficient in a variety of software programs, including Excel and Salesforce.
I am excited about the opportunity to join [Company Name] and contribute to its continued success. Thank you for considering my application.
Best regards,
[Your Name]
Example 5
Dear [Hiring Manager’s Name],
I am writing to apply for the administrative assistant position at [Company Name]. With my strong work ethic and ability to work independently, I am confident that I would excel in this role.
In my previous position, I was responsible for managing the calendars of several executives, coordinating travel arrangements, and maintaining accurate records. I am also proficient in a variety of software programs, including Microsoft Office and Google Suite.
I am excited about the opportunity to join [Company Name] and contribute to its continued success. Thank you for your consideration.
Sincerely,
[Your Name]
Example 6
Dear [Hiring Manager’s Name],
I am writing to express my interest in the administrative assistant position at [Company Name]. With my strong organizational skills and ability to manage multiple tasks, I am confident that I would be a valuable addition to your team.
In my current role, I am responsible for managing the schedules of several executives, coordinating meetings, and processing expense reports. I am also proficient in a variety of software programs, including Microsoft Office and QuickBooks.
I am eager to learn more
Example 7
Dear [Hiring Manager’s Name],
I am writing to apply for the administrative assistant position at [Company Name]. With over 5 years of experience in the industry, I have honed my organizational, communication and time management skills, which I believe will be valuable in this role.
In my previous role at [Previous Company], I was responsible for managing the schedules of over 10 executives, organizing company events and preparing reports for senior management. I am also proficient in Microsoft Office, Google Suite and Adobe Creative Suite.
I am passionate about the industry and I am excited about the opportunity to join [Company Name]. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Example Snippets |
Administrative Assistant Job Application Letter | Sample Snippets
Below are example snippets to include in your letter:
I am writing to express my interest in the Administrative Assistant position advertised by you. My current role is that of a Customer Service Representative and in this role, I am responsible for handling customer queries, processing orders and inputting them into the system as well as maintaining regular communication with my clients. I have also worked as a Receptionist/Administrative Assistant before. Having been working for almost 3 years now, my passion for administrative tasks has grown tremendously. I believe that this would be a great opportunity for me to expand my knowledge and skills in this field further. I am confident that I possess all the qualities required to excel in this role
Thank you for taking the time to consider my application for this position as an Administrative Assistant. I have done extensive research into your company and am confident that I possess the skills and experience you are looking for. My strong communication skills, ability to assume a large workload with little supervision and attention to detail will make me an asset to your business.
I am writing to express my interest in the Administrative Assistant position at your company. I am confident that my skills, education, and experience would make me an asset to your organization. I am a proven self-starter who thrives on responsibility and works well under pressure.
Thank you for considering me for the Administrative Assistant role. It is a dream job of mine and I believe that my skills and experience in this field are well matched to the position.
I am interested in the Administrative Assistant job listed on Linkedin.com. I am a highly motivated, results-oriented, detail-oriented professional with experience in administrative support and office administration. I am very organized and skilled at managing multiple priorities and projects in a fast-paced environment. I have exceptional communication skills and enjoy working closely with people of all ages.
I am writing to express my interest in working for your company. I’ve held a variety of administrative assistant positions for the past 10 years, so believe that I am well qualified for this position. I have excellent organizational skills, as well as solid communication skills in both written and verbal form.
I am applying for the Administrative Assistant position that is currently open at your company. I believe that my experience working as an administrative assistant in the financial services industry will make me a valuable asset to your company.
I am writing this letter as an application for the Administrative Assistant position that is currently open at your company. I have been working in administrative settings for over five years now, most recently as an Administrative Assistant at Company X. In addition to interviewing and hiring candidates like yourself, I have also overseen payroll and IT problems during my time there. My long-term goal is to move up into a management role where I can take on more responsibility, with the ultimate goal of reaching the Director level within the next five years.
Please find my resume for the Administrative Assistant Job. I am very interested in this position and would be delighted to discuss why your company would consider me for the role. I have a background as an administrative professional, with experience working in diverse environments, including government agencies and several large companies. Since moving here, I have worked in hospitality, but most recently filled in as an assistant while my colleague was on leave.
I am applying for the position of an administrative assistant as advertised on [insert job website link] and want to express my interest in joining your company. My skills and experience make me a great candidate for this role.
I am writing about the Administrative Assistant position at [company]. I am interested in speaking with you to learn more about this opportunity. My resume and supporting documentation are attached for your consideration.
I have been looking for a new opportunity in the area, and I believe that your company would be the ideal next step for me. After reviewing your available positions, I am confident that my skills and experience would allow me to hit the ground running in any position you decide to offer. Could you please consider me as part of your interview pool?
I am writing to you regarding the Administrative Assistant job opening at Marks Legal. I found this job listing on LinkedIn and believe I am an ideal fit for the advertised position.
I have recently completed my Bachelor of Arts in English at York Community College. After I received my bachelor’s degree, I interned at the local library, where I attended to the day-to-day administrative tasks. I am excited to start a new opportunity where I can apply my knowledge. Please find my resume attached to this email. Please do not hesitate to contact me for additional information.
When drafting your cover letter, adhere to the following key principles:
- Personalize Your Application: Address the hiring manager by name and tailor your cover letter to the specific company and role.
- Highlight Relevant Skills and Experiences: Focus on specific achievements and skills that directly relate to the requirements of the administrative assistant position.
- Demonstrate Your Fit: Use your cover letter to explain why you would be a valuable asset to the company and how your attributes align with the company’s culture and values.
Your cover letter is not only a reflection of your professional experience but also an opportunity to show your ability to communicate effectively. Consider it an example of your best work.
Taking the next step in your career is a significant milestone. Thus, approach your cover application with the utmost professionalism and precision. Should you require further assistance or guidance, our resources are at your disposal to support you in this venture. We wish you the best of luck in your job search and future professional endeavors.
