2 Weeks Notice Email | 35 Examples

Deciding to leave a job is a significant step in one’s career journey, and submitting a two weeks notice is an essential part of that process. A well-crafted two weeks notice email not only reflects professionalism but also helps maintain positive relationships with your employer and colleagues. Whether you’re moving on to a new opportunity, pursuing further education, or making a career change, it’s important to communicate your decision clearly and respectfully.

In this guide, we’ll provide you with sample templates for writing a two weeks’ notice email. These templates are designed to cater to different situations, from formal resignations to more casual departures. We’ll also offer tips on how to personalize your message, ensuring it aligns with your specific circumstances and maintains a tone of gratitude and professionalism. Whether you’re a seasoned employee or new to the workforce, these resources will help you navigate your resignation with confidence and grace.

A Comprehensive Guide to Writing a Two-Week Notice Email

Submitting a two-week notice email is a crucial step in the resignation process that communicates your intention to leave your job while maintaining professionalism and respect. Here’s a detailed guide to help you craft an effective two-week notice email that reflects your intentions clearly and positively.

1. Understand the Purpose of the Two-Week Notice

The primary purpose of a two-week notice email is to formally inform your employer of your decision to resign and to provide them with sufficient time to prepare for your departure. This notice period is typically standard in many workplaces and demonstrates professionalism.

2. Know the Timing

  • Choose the Right Day: If possible, submit your notice early in the week (Monday or Tuesday) so your employer has time to process the information and discuss next steps.
  • Consider Company Policy: Check your employee handbook or company policy regarding resignation procedures. Some companies may have specific requirements for submitting a notice.

3. Crafting Your Email

Structure of the Email:

  1. Subject Line: Keep it clear and straightforward.
  2. Greeting: Address your supervisor or manager directly.
  3. Opening Statement: Clearly state your intention to resign and include your last working day.
  4. Express Gratitude: Thank your employer for the opportunities you’ve had.
  5. Offer Assistance: Offer to help during the transition period.
  6. Closing Statement: End on a positive note and provide your contact information.

4. Writing the Email

Here’s a detailed breakdown of each part of the email, along with an example:

Subject Line:
Keep it simple and direct. For example:

  • “Two-Week Notice – [Your Name]”

Greeting:
Use a professional salutation. For example:

  • “Dear [Manager’s Name],”

Opening Statement:
Clearly state your intention to resign and provide your last working day. For example:

  • “I am writing to formally resign from my position at [Company Name], effective [Last Working Day, typically two weeks from the date of the email].”

Express Gratitude:
Thank your employer for the opportunities you’ve had and the experiences you’ve gained. For example:

  • “I want to express my sincere gratitude for the support and opportunities I have received during my time at [Company Name]. I have learned and grown tremendously, and I appreciate the chance to work with such a talented team.”

Offer Assistance:
Show your willingness to help during the transition period. For example:

  • “I am committed to ensuring a smooth transition and would be happy to assist in training my replacement or wrapping up any outstanding projects during my remaining time.”

Closing Statement:
End on a positive note, and provide your contact information. For example:

  • “Thank you once again for everything. I hope to stay in touch, and I wish [Company Name] continued success in the future. You can reach me at [Your Personal Email] or [Your Phone Number].”

Sign Off:
Use a professional closing. For example:

  • “Best regards,”
  • “[Your Name]”
  • “[Your Job Title]”

5. Examples of Two Week Notice Email

Here’s are examples of a two-week notice email:

Example 1 Short Two Weeks Notice Email

Subject: Two-Week Notice – John Doe

Dear [Manager’s Name],

I am writing to formally resign from my position at [Company Name], effective [Last Working Day, e.g., March 15, 2023].

I want to express my sincere gratitude for the support and opportunities I have received during my time at [Company Name]. I have learned and grown tremendously, and I appreciate the chance to work with such a talented team.

I am committed to ensuring a smooth transition and would be happy to assist in training my replacement or wrapping up any outstanding projects during my remaining time.

Thank you once again for everything. I hope to stay in touch, and I wish [Company Name] continued success in the future. You can reach me at [Your Personal Email] or [Your Phone Number].

Best regards,
John Doe
[Your Job Title]

Example 2 Formal Two Weeks Notice Email

Subject: Two Weeks’ Notice

Dear [Manager’s Name],

I am writing to formally resign from my position at [Company Name], effective [Last Working Day, e.g., two weeks from today].

I want to express my gratitude for the opportunities I have had during my time here and for the support I have received from you and the team. I have learned a great deal and appreciate the experiences that have contributed to my professional growth.

I am committed to ensuring a smooth transition and will do everything I can to hand over my responsibilities effectively. Please let me know how I can assist during this period.

Thank you once again for everything. I wish you and the team continued success.

Sincerely,
[Your Name]
[Your Contact Information]

Example 3 Deep Heartfelt Two Weeks Notice Email

Subject: Resignation Notice – [Your Full Name]

Dear [Manager’s Name],

It is with a heavy heart and deep reflection that I formally resign from my position at [Company Name]. Please accept this email as my two weeks’ notice, with my last working day being [Last Working Day].

This decision has been one of the most difficult I have ever made. Over the years, [Company Name] has become more than just a workplace to me—it has been a second home, a place where I’ve grown not only as a professional but also as a person. The memories, lessons, and relationships I’ve built here will forever hold a special place in my heart.

I want to express my deepest gratitude for the trust, support, and opportunities you have given me. Working alongside such an incredible team has been an honor and a privilege. The guidance I’ve received from you and the camaraderie I’ve shared with my colleagues have shaped me in ways I will carry with me for the rest of my life.

As I prepare to move on to the next chapter of my journey, I am committed to ensuring a smooth and thoughtful transition. Please let me know how I can best support the team during this time. I will dedicate myself to wrapping up my responsibilities, documenting my work, and preparing my projects for the next person. It is important to me that I leave things in the best possible state, as a small token of my appreciation for everything this company has given me.

Leaving [Company Name] feels like saying goodbye to a part of myself. The values, culture, and mission of this organization have deeply influenced me, and I will always carry them with me wherever I go. I hope to stay connected with you and the team, and I look forward to seeing the incredible things you will achieve in the future.

Thank you, from the bottom of my heart, for believing in me and for being a part of my journey. If there is ever anything I can do to support you or the team in the future, please do not hesitate to reach out.

With profound gratitude and warmest wishes,
[Your Full Name]
[Your Job Title]
[Your Contact Information]

Example 4 Casual Two Weeks Notice

Subject: Resignation Notice

Hi [Manager’s Name],

I hope this message finds you well. I wanted to let you know that I have decided to resign from my position at [Company Name], with my last day being [Last Working Day].

I truly appreciate all the support and opportunities I’ve had during my time here. It’s been a great experience working with you and the team.

I’m happy to help with the transition in any way I can over the next two weeks. Please let me know how I can assist. Thanks again for everything! I wish you all the best.

Best,
[Your Name]
[Your Contact Information]

Example 5 Formal 2 Weeks Notice Email

Subject: Resignation Notice – [Your Full Name]

Dear [Manager’s Name],

I am writing to formally resign from my position at [Company Name]. Please accept this email as my two weeks’ notice, with my last working day being [Last Working Day].

This decision was not made lightly and took a great deal of consideration. While I am excited about the next chapter in my career, I will deeply miss being part of such a talented and supportive team.

I want to express my sincere gratitude for the opportunities I’ve had during my time here. Working at [Company Name] has been an incredibly rewarding experience, and I have greatly enjoyed collaborating with you and the team. The skills I’ve developed and the relationships I’ve built will stay with me throughout my career.

In my remaining time, I am committed to ensuring a smooth transition. Please let me know how I can assist in wrapping up my responsibilities and handing over my projects. I will do everything I can to leave my work in a good place for the next person and to facilitate a seamless handover.

Thank you for the support and guidance you’ve provided me throughout my tenure. I truly appreciate everything I’ve learned and experienced here.

I wish you and the team continued success in the future. I hope to stay in touch and look forward to the possibility of our paths crossing again. Please feel free to reach out if you need anything from me in the future.

Thank you for understanding my decision, and I hope to end my time here on a positive note.

Warm regards,
[Your Full Name]
[Your Job Title]
[Your Contact Information]

6. Final Steps

  • Review: Before sending, proofread your email for any spelling or grammatical errors. Ensure the tone is professional and polite.
  • Send: Once you’re satisfied with the content, send the email to your manager. It’s also a good idea to follow up with a face-to-face conversation if possible.
  • Prepare for the Transition: Be ready to discuss your transition plan and any ongoing projects with your manager.

7. Handling the Aftermath

  • Be Professional: After submitting your notice, maintain a positive attitude and continue to perform your duties to the best of your ability.
  • Stay Positive: Avoid discussing negative experiences or grievances during your remaining time at the company.
  • Network: Use this opportunity to strengthen relationships with colleagues and supervisors for future networking.

2 Weeks Notice Email | 30 Examples

1. Formal Resignation 2 Weeks Notice Email
Dear [Manager’s Name],
I am writing to formally submit my two-week notice of resignation. My last working day will be [date]. I am deeply grateful for the opportunities I’ve had at [Company Name] and for the support and guidance you’ve provided me during my time here. This decision was not an easy one, but I believe it is the right step for my career growth. I will do everything I can to ensure a smooth transition during my remaining time here.

2. Gratitude and Farewell
Dear [Manager’s Name],
Please accept this email as my formal two-week notice of resignation. My last day will be [date]. I want to express my sincere gratitude for the incredible experiences and professional growth I’ve gained while working at [Company Name]. The relationships I’ve built here will always hold a special place in my heart. I am committed to assisting with the transition process and wish the team continued success.

3. Moving On to New Opportunities
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position at [Company Name], with my last day being [date]. This decision comes after much thought, as I have been offered an exciting new opportunity that aligns with my long-term career goals. I am truly thankful for the support and mentorship I’ve received here and will do my best to ensure a seamless handover of my responsibilities.

4. A Bittersweet Goodbye
Dear [Manager’s Name],
It is with mixed emotions that I submit my two-week notice of resignation. My last working day will be [date]. Working at [Company Name] has been an incredibly rewarding experience, and I am grateful for the opportunities to grow both personally and professionally. While I am excited for the next chapter in my career, I will miss the wonderful team and culture here.

5. Thank You for the Experience
Dear [Manager’s Name],
I am writing to provide my two-week notice of resignation, with my last day being [date]. I want to thank you for the trust and support you’ve shown me during my time at [Company Name]. The skills and experiences I’ve gained here have been invaluable, and I will carry them with me as I move forward in my career. Please let me know how I can assist in the transition process.

6. Pursuing New Challenges
Dear [Manager’s Name],
Please accept this email as my formal two-week notice of resignation. My last day will be [date]. I have decided to pursue a new challenge that aligns more closely with my career aspirations. I am deeply appreciative of the opportunities I’ve had at [Company Name] and the relationships I’ve built with my colleagues. I am committed to ensuring a smooth transition before my departure.

7. A Heartfelt Farewell
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position at [Company Name], with my last day being [date]. This decision was not made lightly, as I have thoroughly enjoyed my time here and learned so much from this incredible team. I am grateful for your leadership and support and will do everything I can to make this transition as seamless as possible.

8. Transitioning to a New Role
Dear [Manager’s Name],
I am writing to formally submit my two-week notice of resignation. My last working day will be [date]. I have accepted a new role that will allow me to further develop my skills and pursue my career goals. I am incredibly thankful for the opportunities I’ve had at [Company Name] and the support I’ve received from you and the team.

9. A Note of Appreciation
Dear [Manager’s Name],
Please accept this email as my formal two-week notice of resignation. My last day will be [date]. I want to take this opportunity to thank you for the guidance and support you’ve provided me during my time at [Company Name]. It has been a pleasure working with such a talented and dedicated team, and I will cherish the memories and lessons learned here.

10. Excited for the Future
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position at [Company Name], with my last day being [date]. I am excited to embark on a new opportunity that aligns with my career aspirations. I am deeply grateful for the experiences and relationships I’ve gained here and will do my best to ensure a smooth transition before I leave.

11. A Difficult Decision
Dear [Manager’s Name],
It is with a heavy heart that I submit my two-week notice of resignation. My last working day will be [date]. This decision was not an easy one, as I have thoroughly enjoyed my time at [Company Name] and learned so much from this incredible team. I am grateful for your leadership and support and will do everything I can to make this transition as seamless as possible.

12. Grateful for the Opportunity
Dear [Manager’s Name],
I am writing to provide my two-week notice of resignation, with my last day being [date]. I want to thank you for the trust and support you’ve shown me during my time at [Company Name]. The skills and experiences I’ve gained here have been invaluable, and I will carry them with me as I move forward in my career. Please let me know how I can assist in the transition process.

13. A New Chapter Begins
Dear [Manager’s Name],
I am writing to formally submit my two-week notice of resignation. My last working day will be [date]. I have decided to pursue a new opportunity that aligns more closely with my career goals. I am deeply appreciative of the opportunities I’ve had at [Company Name] and the relationships I’ve built with my colleagues. I am committed to ensuring a smooth transition before my departure.

14. Thank You for the Memories
Dear [Manager’s Name],
Please accept this email as my formal two-week notice of resignation. My last day will be [date]. I want to take this opportunity to thank you for the guidance and support you’ve provided me during my time at [Company Name]. It has been a pleasure working with such a talented and dedicated team, and I will cherish the memories and lessons learned here.

15. Looking Ahead
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position at [Company Name], with my last day being [date]. I am excited to embark on a new opportunity that aligns with my career aspirations. I am deeply grateful for the experiences and relationships I’ve gained here and will do my best to ensure a smooth transition before I leave.

16. Resignation with Appreciation
Dear [Manager’s Name],
I am submitting my two-week notice of resignation, with my last working day being [date]. I sincerely appreciate the opportunities, support, and experiences I have gained at [Company Name]. I am committed to ensuring a smooth transition and will gladly assist in wrapping up my responsibilities during my notice period.

17. Brief and Professional Resignation
Dear [Manager’s Name],
Please accept this letter as my formal two-week notice of resignation from [Company Name]. My last working day will be [date]. I appreciate my time here and the professional growth I’ve experienced. Please let me know how I can assist with the transition.

18. Resignation with a Focus on Transition
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position at [Company Name], effective two weeks from today, [date]. I am grateful for the experience and support I have received here. To facilitate a smooth transition, I am happy to document processes and assist in training my replacement.

19. Grateful Resignation Letter
Dear [Manager’s Name],
After much thought, I have decided to resign from my position at [Company Name], effective two weeks from today, [date]. I deeply appreciate the mentorship, teamwork, and professional growth I have gained here. I look forward to staying in touch and will do my best to ensure a smooth transition.

20. Resignation Due to Personal Reasons
Dear [Manager’s Name],
I regret to inform you that I must resign from my position at [Company Name], effective [date]. This decision is due to personal reasons, and I appreciate your understanding. I am grateful for the opportunities I’ve had here and will do my best to wrap up my responsibilities before my departure.

21. Resignation for Career Advancement
Dear [Manager’s Name],
I am submitting my two-week notice, with my last working day on [date]. This was not an easy decision, but I have accepted a new opportunity that aligns with my long-term career goals. I appreciate everything I have learned at [Company Name] and will ensure a smooth transition.

22. Resignation with Offer of Assistance
Dear [Manager’s Name],
I am writing to formally resign from my role at [Company Name], with my last day being [date]. I have truly valued my time here and the relationships I have built. Please let me know how I can help in transitioning my duties before I leave.

23. Resignation Due to Relocation
Dear [Manager’s Name],
I am submitting my two-week notice of resignation due to my upcoming relocation. My last working day will be [date]. I have enjoyed working at [Company Name] and appreciate all the opportunities provided to me. I will do my best to wrap up my tasks before I leave.

24. Resignation to Pursue Further Education
Dear [Manager’s Name],
I would like to formally resign from my position at [Company Name], with my last day being [date]. I have made the decision to further my education and pursue additional training. I am grateful for the experience I’ve gained here and will ensure a smooth transition.

25. Resignation Due to Work-Life Balance
Dear [Manager’s Name],
After careful consideration, I have decided to resign from my role at [Company Name], effective two weeks from today, [date]. This decision stems from my need to better balance personal and professional commitments. I appreciate my time here and will do my best to transition my responsibilities.

26. Short and Direct Resignation
Dear [Manager’s Name],
Please accept this email as my formal two-week notice of resignation. My last working day will be [date]. I appreciate the opportunities at [Company Name] and will work to ensure a smooth transition.

27. Resignation with a Positive Note
Dear [Manager’s Name],
I am officially resigning from my position at [Company Name], effective [date]. I have thoroughly enjoyed working with this team and appreciate the knowledge and experience I have gained. I will do my best to assist in the transition process.

28. Resignation with Regret
Dear [Manager’s Name],
It is with a heavy heart that I submit my resignation, effective two weeks from today, [date]. I have truly valued my time at [Company Name] and appreciate all the support I’ve received. I will make every effort to ensure a seamless transition before my departure.

29. Resignation with a Future Collaboration Offer
Dear [Manager’s Name],
I am officially resigning from my role at [Company Name], with my last day being [date]. While I am excited for my next opportunity, I sincerely appreciate my time here and hope to stay in touch for potential future collaborations. Please let me know how I can support the transition process.

30. Appreciative and Professional Resignation
Dear [Manager’s Name],
I would like to formally submit my resignation, with my last day being [date]. I am grateful for the opportunities and professional growth I have experienced at [Company Name]. Thank you for your guidance, and please let me know how I can assist in making this transition smooth.

Simplestic Snippets

Below are phrases and snippets you can use in your 2 weeks notice email:

2 Weeks Notice Email | Starter Phrases to Break the News

Here are thoughtful and professional ways to break the news of your resignation to your manager or team. These statements can help you communicate your decision with clarity, respect, and empathy:

Direct and Professional

  1. “I wanted to let you know that I’ve made the difficult decision to resign from my position. My last day will be [date].”
  2. “I’m writing to formally notify you of my resignation. My final working day will be [date].”
  3. “After much thought, I’ve decided to step down from my role here. My last day will be [date].”

Gratitude-Focused

  1. “It’s with a heavy heart that I share my decision to resign. I’m incredibly grateful for the opportunities I’ve had here.”
  2. “I’ve decided to move on from my role, but I want to thank you for the support and guidance you’ve provided during my time here.”
  3. “I’m resigning from my position, but I want to express my deep appreciation for everything I’ve learned and experienced at [Company Name].”

Transition-Oriented

  1. “I’m letting you know that I’ll be resigning, and my last day will be [date]. I’m committed to ensuring a smooth transition before I leave.”
  2. “I’ve decided to resign, and my final day will be [date]. I’ll do everything I can to hand over my responsibilities effectively.”
  3. “I’m stepping down from my role, but I’ll work closely with the team to make sure everything is in order before my departure.”

Personal and Reflective

  1. “This wasn’t an easy decision, but I’ve decided to resign from my position. My last day will be [date].”
  2. “After a lot of reflection, I’ve decided it’s time for me to move on. My last working day will be [date].”
  3. “I’ve reached a point in my career where I feel it’s time for a change. I’m resigning, and my last day will be [date].”

Forward-Looking

  1. “I’m excited to share that I’ve decided to pursue a new opportunity. My last day here will be [date].”
  2. “I’ve accepted a new role that aligns with my long-term goals, so I’ll be resigning from my position here. My last day will be [date].”
  3. “I’m moving on to a new chapter in my career, so I’m resigning from my role here. My final day will be [date].”

2 Weeks Notice Email | 35 Reasons for Resignation

Next we have curated 35 professional and thoughtful reasons for resignation that you can use in your 2 Weeks Notice Email- make sure to adapt for your situation.

Career Growth and Development

  1. “I have decided to pursue a new opportunity that aligns more closely with my long-term career goals.”
  2. “I am resigning to take on a role that offers greater opportunities for professional growth and development.”
  3. “I have been offered a position that will allow me to expand my skill set in a new direction.”
  4. “I am stepping away to focus on advancing my career in a different industry.”
  5. “This decision allows me to explore new challenges and further develop my expertise.”

Personal Reasons

  1. “I need to prioritize my personal well-being and take some time to focus on my health.”
  2. “I am resigning to spend more time with my family and loved ones.”
  3. “I have decided to relocate to be closer to my family.”
  4. “I am stepping down to address personal matters that require my full attention.”
  5. “I need to take a step back to focus on my mental and emotional well-being.”

New Opportunities

  1. “I have accepted a new position that offers a fresh challenge and aligns with my career aspirations.”
  2. “I am leaving to pursue an exciting opportunity that I believe will help me grow both personally and professionally.”
  3. “I have been offered a role that allows me to take on greater responsibilities and leadership opportunities.”
  4. “I am resigning to join a company where I can contribute to a mission I am deeply passionate about.”
  5. “I have decided to explore a new opportunity that better matches my skills and interests.”

Work-Life Balance

  1. “I am resigning to achieve a better work-life balance and focus on my personal priorities.”
  2. “I need to step away to create more time for my family and personal commitments.”
  3. “I have decided to pursue a role that offers more flexibility and aligns with my lifestyle.”
  4. “I am leaving to prioritize my health and well-being outside of work.”
  5. “I need to take a step back to focus on achieving a healthier balance between my professional and personal life.”

Company or Role Misalignment

  1. “I have realized that this role is not the right fit for my skills and career aspirations.”
  2. “I am resigning because I feel my strengths and talents are better suited to a different type of work.”
  3. “I have decided to move on as the company’s direction no longer aligns with my professional goals.”
  4. “I am stepping away because I feel I have outgrown my current role and need new challenges.”
  5. “I have concluded that this position does not fully utilize my abilities or align with my long-term vision.”

Relocation

  1. “I am resigning due to my upcoming relocation to [city/country].”
  2. “I have decided to move to a new city, which makes it impossible to continue in this role.”
  3. “I am stepping down as I will be relocating to be closer to my family.”
  4. “I am resigning because I am moving to a new location for personal reasons.”
  5. “I have decided to leave as I will be relocating for my spouse’s job.”

Education or Skill Development

  1. “I am resigning to focus on furthering my education and pursuing a degree/certification.”
  2. “I have decided to take a step back to dedicate time to learning new skills and advancing my knowledge.”
  3. “I am leaving to enroll in a program that will help me grow professionally and achieve my career goals.”
  4. “I am stepping away to pursue additional training and development opportunities.”
  5. “I have decided to resign to focus on building new skills that will help me in my future career endeavors.”

These statements are professional, respectful, and adaptable to various situations. Choose the one that best fits your circumstances or combine elements to create a personalized reason for your resignation.

Writing a two-week notice email is an important step in leaving your job on good terms. By following this guide, you can craft a professional and respectful resignation email that communicates your intentions clearly while expressing gratitude for your time at the company. Remember that a positive departure can leave the door open for future opportunities and connections.

Read more : 39 Simple & Professional Resignation Email Samples(Opens in a new browser tab)

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