Employee Departure Announcement | 51 Email Samples
Employee departures are a natural part of any workplace. Whether due to career growth, personal choices, or new opportunities, saying goodbye to a valued team member is never easy. However, handling an employee departure with professionalism, gratitude, and clear communication is essential to maintaining workplace morale and continuity. In this blog, we’ll explore the best ways to craft an effective employee departure announcement, ensuring that the transition is smooth and respectful for both the departing employee and the team.
Essential Components of an Employee Departure Announcement Email
An employee departure announcement email should be clear, professional, and appreciative. Here are the key components to include:
Subject Line
A concise and informative subject line helps set the tone and purpose of the email. Examples:
- Farewell to [Employee Name]
- Announcement: [Employee Name] is Moving On
- Wishing [Employee Name] Success in Their Next Chapter
Greeting
Address the email to the appropriate audience, such as “Dear Team,” “Dear Colleagues,” or “To All Staff.”
Announcement of Departure
Clearly state that the employee is leaving, including their name, role, and final working day. Example:
“We regret to inform you that [Employee Name] will be leaving [Company Name] on [Last Working Day].”
Reason for Departure (Optional)
If appropriate, briefly mention the reason, such as pursuing new opportunities, relocation, or retirement. Avoid sharing personal details unless approved by the employee.
Acknowledgment of Contributions
Highlight the employee’s achievements and contributions to the company. Example:
“During their time with us, [Employee Name] played a key role in [specific accomplishments] and was a valued team member.”
Transition Plan (If Applicable)
Mention any interim arrangements, who will take over responsibilities, or introduce a replacement. Example:
“To ensure a smooth transition, [Replacement Name] will be stepping into this role effective [date].”
Well Wishes and Gratitude
End on a positive note by thanking the employee and wishing them success in their future endeavors. Example:
“Please join us in thanking [Employee Name] for their hard work and wishing them all the best in their next chapter.”
Closing and Sign-Off
End the email with a warm closing such as “Best regards,” “Sincerely,” or “With appreciation,” followed by your name and position.
Including these components ensures the departure announcement is professional, respectful, and supportive while keeping the team informed.
Employee Departure Announcement | 51 Email Examples
Employee Departure Announcement | 51 Email Examples
1. Formal Departure Announcement
Subject: Farewell to [Name]
Dear Team,
It is with mixed emotions that we announce the departure of [Name] from [Company Name], effective [date]. [Name] has been an integral part of our team for [X years/months], contributing significantly to [specific projects or achievements].
We are incredibly grateful for [his/her/their] dedication, hard work, and the positive impact [he/she/they] has made during [his/her/their] time here. While we are sad to see [Name] go, we are excited for [him/her/them] as [he/she/they] embark[s] on a new chapter in [his/her/their] career.
Please join us in wishing [Name] the very best in [his/her/their] future endeavours. [Name], thank you for everything—you will be missed!
Best regards,
[Your Name]
[Your Position]
2. Celebrating a Long-Time Employee
Subject: A Fond Farewell to [Name]
Dear Colleagues,
After [X years] of dedicated service, [Name] has decided to leave [Company Name] to pursue [new opportunities/personal goals]. [Name] has been a cornerstone of our team, and [his/her/their] contributions have been invaluable to our success.
From [specific achievements] to [notable projects], [Name] has consistently gone above and beyond. [He/She/They] will be deeply missed, not only for [his/her/their] professional expertise but also for [his/her/their] warmth and camaraderie.
Please join us in celebrating [Name]’s incredible journey with us and wishing [him/her/them] all the best in [his/her/their] next adventure.
With gratitude,
[Your Name]
[Your Position]
3. Short and Sweet Announcement
Subject: [Name]’s Last Day
Hi Team,
This is to let you know that [Name]’s last day with [Company Name] will be [date]. [Name] has been a valued member of our team, and we are grateful for [his/her/their] contributions over the past [X years/months].
We wish [Name] the very best in [his/her/their] future endeavours and hope [he/she/they] will stay in touch.
Best,
[Your Name]
4. Announcing a Departure with Gratitude
Subject: Thank You and Farewell to [Name]
Dear All,
It is with a heavy heart that we announce the departure of [Name], who has been an essential part of our team for [X years/months]. [Name] has decided to pursue [new opportunities/personal goals], and we fully support [his/her/their] decision.
During [his/her/their] time here, [Name] has made a lasting impact through [specific contributions or achievements]. [His/Her/Their] dedication, creativity, and positive attitude will be greatly missed.
Please join us in wishing [Name] the very best in [his/her/their] next chapter. [Name], thank you for everything—you will always be part of the [Company Name] family!
Warm regards,
[Your Name]
[Your Position]
5. Announcing a Departure for Personal Reasons
Subject: Farewell to [Name]
Dear Team,
We regret to inform you that [Name] will be leaving [Company Name] on [date] due to personal reasons. [Name] has been a valued member of our team, and [his/her/their] contributions will not be forgotten.
We are incredibly grateful for [his/her/their] hard work and dedication, and we wish [him/her/them] all the best in [his/her/their] future endeavours.
Thank you, [Name], for everything you’ve done for us. You will be missed!
Best,
[Your Name]
[Your Position]
6. Announcing a Departure for a New Opportunity
Subject: [Name]’s Next Chapter
Dear Team,
We are sad to announce that [Name] will be leaving [Company Name] on [date] to pursue an exciting new opportunity. [Name] has been an invaluable part of our team, and [his/her/their] contributions have been instrumental to our success.
While we are sad to see [Name] go, we are excited for [him/her/them] as [he/she/they] take[s] this next step in [his/her/their] career. Please join us in wishing [Name] the very best in [his/her/their] new role.
Thank you, [Name], for everything you’ve done for us. You will be missed!
Warm regards,
[Your Name]
[Your Position]
7. Announcing a Departure with a Personal Touch
Subject: A Fond Farewell to [Name]
Dear Team,
It is with a heavy heart that we announce the departure of [Name], who has been an integral part of our team for [X years/months]. [Name] has decided to pursue [new opportunities/personal goals], and we fully support [his/her/their] decision.
[Name] has been more than just a colleague—[he/she/they] has been a friend, a mentor, and a source of inspiration to us all. [His/Her/Their] contributions to [specific projects or achievements] have been invaluable, and [his/her/their] presence will be deeply missed.
Please join us in wishing [Name] the very best in [his/her/their] next chapter. [Name], thank you for everything—you will always be part of the [Company Name] family!
With gratitude,
[Your Name]
[Your Position]
8. Announcing a Departure with a Focus on Transition
Subject: [Name]’s Departure and Transition Plan
Dear Team,
This is to inform you that [Name] will be leaving [Company Name] on [date]. [Name] has been a valued member of our team, and we are grateful for [his/her/their] contributions over the past [X years/months].
To ensure a smooth transition, [Name] will be working closely with [successor’s name] to hand over [his/her/their] responsibilities. Please join us in wishing [Name] the very best in [his/her/their] future endeavours.
Thank you, [Name], for everything you’ve done for us. You will be missed!
Best regards,
[Your Name]
[Your Position]
9. Announcing a Departure with a Focus on Achievements
Subject: Celebrating [Name]’s Contributions
Dear Team,
We are sad to announce that [Name] will be leaving [Company Name] on [date]. [Name] has been an invaluable part of our team, and [his/her/their] contributions to [specific projects or achievements] have been instrumental to our success.
While we are sad to see [Name] go, we are excited for [him/her/them] as [he/she/they] take[s] this next step in [his/her/their] career. Please join us in wishing [Name] the very best in [his/her/their] new role.
Thank you, [Name], for everything you’ve done for us. You will be missed!
Warm regards,
[Your Name]
[Your Position]
10. Announcing a Departure with a Focus on Team Impact
Subject: [Name]’s Last Day
Dear Team,
This is to let you know that [Name]’s last day with [Company Name] will be [date]. [Name] has been a valued member of our team, and we are grateful for [his/her/their] contributions over the past [X years/months].
[Name] has made a lasting impact on our team through [specific contributions or achievements], and [his/her/their] presence will be deeply missed. Please join us in wishing [Name] the very best in [his/her/their] future endeavours.
Thank you, [Name], for everything you’ve done for us. You will be missed!
Best,
[Your Name]
Here are the revised and expanded farewell announcements with numbering and titles for clarity:
11. Announcement of Resignation – [Name]
Dear Team,
This is to inform you that [Name] has decided to step down from [Company Name], effective [Last Working Date]. Over the years, [Name] has been an integral part of our team, contributing immensely to our success. Their hard work, dedication, and professionalism will be deeply missed.
Please join me in expressing our gratitude for their efforts and wishing them continued success in their future endeavors.
Best regards,
[Your Name]
12. Wishing [Name] the Best in Their New Role
Dear Colleagues,
Please join me in congratulating [Name] on their exciting new role. We have all appreciated the many contributions [Name] has made during their time at [Company Name], and their presence will be greatly missed. While we are sad to see them go, we are also thrilled for this new chapter in their career.
[Name], we wish you all the best in your future endeavors. May this new role bring you success and fulfillment!
Best regards,
[Your Name]
13. a Farewell to [Name] – New Career Opportunity
Dear All,
We are sad to announce that [Name] will be leaving [Company Name] to pursue a new career opportunity. Their time here has been filled with valuable contributions, and we are truly grateful for their dedication.
Please join us in wishing [Name] all the best in their future career path. We will miss their presence, but we know they will achieve great things!
Best regards,
[Your Name]
14. Farewell Announcement – [Name] Starts a New Business
Dear Team,
This is to inform you that [Name] has decided to leave our company to embark on an exciting new journey of starting their own business. While we are sad to see [Name] go, we are incredibly proud of their decision to take on this new challenge.
On behalf of everyone at [Company Name], we extend our best wishes to [Name] for a successful and fulfilling venture. Congratulations, and best of luck!
Best regards,
[Your Name]
15. Saying Goodbye to [Name] – a Dedicated Team Member
Dear All,
It is with mixed emotions that we announce that [Name] will be leaving [Company Name] next month. Throughout their time with us, [Name] has been an exceptional team member, always going above and beyond to serve our customers and support our colleagues.
Please join me in thanking [Name] for their hard work and dedication. We wish them great success in their next adventure. Thank you, [Name], for everything!
Best regards,
[Your Name]
16. [Name]’s Next Chapter – a Fond Farewell
Dear Team,
As you may have heard, [Name] will soon be leaving [Company Name] to explore new career opportunities. Many of you have worked closely with [Name] over the years, and we know how difficult goodbyes can be.
On behalf of the management and the entire team, I would like to sincerely thank [Name] for their dedication, hard work, and positive impact on our company. We wish you nothing but success in all your future endeavors!
Best regards,
[Your Name]
17. Saying Goodbye to an Inspiring Colleague – [Name]
Dear Team,
It is with great sadness that we announce the departure of [Name] from our team. [Name] has been an inspiration to all of us, bringing dedication, enthusiasm, and a strong work ethic to every project. Their presence will be deeply missed.
We hope [Name] enjoys this next chapter and finds great success. We look forward to staying in touch and hope to cross paths again in the future!
Best regards,
[Your Name]
18. Farewell to Two Valued Team Members – [Names]
Dear Colleagues,
It is with regret that we announce that both [Name] and [Name] will be bidding farewell to [Company Name]. Their contributions have been invaluable to our team, and their presence will be sorely missed.
We extend our heartfelt gratitude to them and wish them all the best in their future endeavors. Please join us in celebrating their time with us and wishing them well.
Best regards,
[Your Name]
19. Important Announcement: [Name]’s Departure
Hello Everyone,
We have some important news to share today. It is with a heavy heart that we announce that [Name] has decided to leave [Company Name]. Their hard work and commitment have been truly appreciated, and their absence will be deeply felt.
We wish [Name] all the success in their next endeavor and sincerely thank them for their contributions to our company.
Best regards,
[Your Name]
20. a Tribute to [Name] – a Pillar of Our Team
Dear Colleagues,
It is with great sadness that I share that [Name], one of our most experienced and dedicated team members, will be leaving [Company Name]. Their expertise, leadership, and camaraderie have been instrumental in our success, and we will greatly miss their presence.
Please join me in expressing our gratitude and best wishes as they embark on a new chapter. Thank you for everything, [Name]!
Best regards,
[Your Name]
21. Special Farewell – [Name]’s Last Day
Dear Team,
We are sad to announce that [Name] will be leaving [Company Name] on [Last Working Date]. Before their departure, [Name] would love to meet with each of you in person to express their gratitude for the support and friendships built over the years.
Please take a moment on [date] to say your goodbyes and wish [Name] well in their new endeavor.
Best regards,
[Your Name]
22. Saying Goodbye to a Valued Teammate – [Name]
Dear Colleagues,
After several years of dedicated service, we regret to announce that [Name] will be leaving [Company Name]. [Name] has been a valued member of our team, bringing expertise, dedication, and teamwork to every project.
On behalf of the entire company, I extend my deepest gratitude and best wishes to [Name] as they move forward in their career. We will certainly miss you!
Best regards,
[Your Name]
23. Thank You, [Name], for Five Great Years!
Dear Team,
I am writing to share that [Name] will be leaving [Company Name] after five years of outstanding service. Their contributions have played a crucial role in our success, and we truly appreciate their hard work and dedication.
[Name] will be staying with us until June 30th to assist with the transition period and ensure a smooth handover. Please join me in wishing [Name] all the best in their future endeavors.
Best regards,
[Your Name]
24. a Fond Farewell to [Name] After Five Years
Dear Colleagues,
After more than five years of dedication, [Name] will be leaving [Company Name] effective [Last Working Date]. We want to extend our sincere appreciation for their contributions and wish them all the best as they embark on a new journey.
Please take a moment to express your best wishes and appreciation for [Name] before they leave.
Best regards,
[Your Name]
25. Thank You, [Name] – Wishing You Success!
Dear [Name],
We will miss you! Your dedication, hard work, and positive attitude have left a lasting impact on all of us. We wish you the best of luck in your new role and look forward to seeing you excel in your career.
Best wishes,
[Your Team at Company Name]
26. Farewell to [Name] – a Truly Special Colleague
Dear Team,
It is with great sadness that we announce the departure of [Name] from our company. Having spent over five years with us, [Name] has been a beacon of positivity, bringing energy and enthusiasm to the workplace every day.
We will truly miss their bright personality and optimism. Thank you, [Name], for everything!
Best regards,
[Your Name]
27. Wishing [Name] Success in His New Business
Dear Team,
With immense pride and gratitude, I announce that [Name] has decided to leave the company and pursue his own business of selling clothes. This has been a long-time dream for him, and we wish him all the best in this exciting new chapter.
[Name] has been a dedicated part of our company from his early days, always working hard and setting an example for others. He will be deeply missed, but we are confident that he will achieve great success in his new venture.
Best wishes,
[Your Name]
28. Announcing [Name]’s Departure
Dear Colleagues,
We are writing to inform you of the departure of one of our valued team members. It is with great regret that we announce that [Name] has decided to leave the company after many years of dedicated service.
This is a bittersweet moment for all of us, but we wish [Name] every success in their future career. Their contributions will always be appreciated and remembered.
Best regards,
[Your Name]
29. [Name]’s Resignation Announcement
Dear Team,
This is to advise you of the resignation of [Name]. Beginning [Date], [Name] will no longer be an employee of this organization. We want to take a moment to express our appreciation for all that [Name] has accomplished while employed here.
We wish [Name] well in their future endeavors and know they will find success in whatever path they choose.
Warm regards,
[Your Name]
30. Farewell to Our HR Manager, [Name]
To Our Valued Team,
It is with great regret that we announce the departure of our HR Manager, [Name]. Having been with us for eight years, [Name] has played a crucial role in shaping our team and fostering a positive work environment.
We will greatly miss [Name]’s leadership, support, and dedication. Please join us in wishing [Name] all the best in the future!
Sincerely,
[Your Name]
31. Transition Announcement – Farewell to [Name]
Dear Team,
To ensure a smooth transition, we are informing you that [Name], who has served as an Account Manager for the past three years, has decided to leave the company.
We appreciate [Name]’s hard work, commitment, and contributions to the team. Please join me in wishing them much success in their future career.
Best regards,
[Your Name]
32. Saying Goodbye to [Name]
Dear Team,
It is with sadness that I inform you of [Name]’s departure from the company. As you know, [Name] has decided to pursue an exciting opportunity outside of our firm.
While this is a great loss for us, we want to celebrate the amazing work [Name] has done and express our deep appreciation for their efforts. [Name] has been a valuable asset, and we wish them all the best in their future endeavors.
Warmest regards,
[Your Name]
33. Farewell and Best Wishes to [Name]
Dear Team,
It is with a heavy heart that we announce that on [Date], [Name] will be leaving us to embark on a new adventure in [Place]. While we are sad to see [Name] go, we are excited for what the future holds for them.
We extend our deepest gratitude for all of [Name]’s contributions, hard work, and dedication. Please join us in wishing them great success in their next chapter.
Best wishes,
[Your Name]
34. Wishing [Name] Well on Their Next Journey
Dear Team,
On behalf of the company and its employees, I’m writing to inform you that [Name] will be leaving us to pursue new opportunities.
We are grateful for the time, effort, and dedication [Name] has given to this organization. Their contributions have made a lasting impact, and we will miss them greatly. Please join me in wishing [Name] success in their next endeavor.
Best regards,
[Your Name]
35. Celebrating [Name]’s Achievements
Dear Team,
We have a heartwarming announcement to share today. Please join me in celebrating the amazing career of our colleague [Name] as they move on to new opportunities.
[Name] has been an integral part of our success over the years, and their achievements will always be remembered. Congratulations on this new chapter, and thank you for everything!
Best wishes,
[Your Name]
36.Staffing Update
We wanted to share a staffing update. [Name] will be leaving the company on [Date]. We are sad to see her go but wish her all the best in her new job. It is my pleasure to announce that you will have a new colleague starting in her position on [Date]. Please make them feel welcome.
37.Announcing [Name]’s Departure
It is with mixed emotions that we announce the departure of [Name]. She has been with us for many years and has made important contributions to the success of our business. She will be leaving us at the end of [Month] and moving on with her career elsewhere in the country.
I know that many of you have crossed paths with [Name] throughout the years. We wish her all the best as she takes some time off and then moves on to new opportunities at another company. Thank you for all that you do each day to make this place special and wonderful!
38. Farewell to [Employee]
I am writing to inform you that [Employee] will be leaving the company. He/She has been an excellent employee and is leaving with our best wishes for success in their new role.
We are grateful for the hard work, creativity, and thoughtful contributions that she has made in helping our company grow. Wishing her the very best in her future endeavors.
39. Thank You, [Name]
With great sadness, we announce that [Name], who joined the [Company Name] team almost a year ago as [Position Description], has decided to leave.
We want to thank [Employee] for all they did during their time with us and wish them all the best in their new endeavors.
40. Best Wishes to [Name]
This is to inform you that our dear colleague [Name] will be leaving us and the company after these few months to pursue a new career. We have worked together for over a year and valued her skills, dedication, and commitment during this time.
41. Saying Goodbye to [Name]
This is to inform you all that [Name] is leaving us after three years of valuable service. She will be joining another career, and we wish her all success in the future.
42. Farewell to [Name]
We are sad to announce that we are saying goodbye to [Name], whose last day here is Friday. [Name] joined us in [Date], and it has been a pleasure to have had him here in our office. We hope you will join us in wishing him well as he makes the move over to some sunny side out there!
43. Promotion Announcement: Congratulations [Name]!
It is my pleasure to announce our recent promotion of [Name] to [Position]. [Name] has been a key member of the team for over three years and has consistently demonstrated exceptional initiative and involvement in her work.
As a result, she was recently promoted as part of our annual review process. I would like to congratulate [Name] on her new role and wish her all the best moving forward.
44. Announcement: [Name]’s Departure
As you may be aware, [Name] has decided to leave the company. We would like to thank him for his contribution and wish him all the best in his future endeavors.
45. Regretful Departure Announcement
It is with deep regret that I announce [Name]’s decision to leave our company effective immediately. Please join me in wishing her well in her next endeavor and thanking her for the contributions she made while working here at our company.
46. Thank You for 20 Years, [Name]!
We are sad to announce that [Name], one of our valued employees, is leaving the company. [Name] has been here for 20 years and has made a great contribution to our company’s growth. She has proven herself to be a valuable asset, and we are sure she will do well in her future ventures.
47. Farewell to a Valued Team Member
It is with great regret, but even greater pride, that I have to inform you today that after many dedicated years of service, we are losing one of our greatest assets. With [Name]’s departure, a gap is created in the field which will be hard to fill; however, we hope that the company will continue to grow and prosper as it has in recent years.
48. Departure Announcement: [Mr. Name]
This is to announce that Mr. [Name] will be leaving our company for personal reasons. His last day of service will be on [Date]. He has worked with us for two years as a full-time employee and contributed greatly during his time here.
We wish him all the best in future endeavors and hope that in some way we’ve helped him reach his goals. Please join me in thanking him for all his efforts and wishing him good luck! This email should also be forwarded to relevant stakeholders, customers, and suppliers.
49. Goodbye and Best Wishes to [Name]
We are sorry to let you know that our employee, [Name], has decided to leave the company permanently. [Name] has been a valuable member of the team for over three years and will be sorely missed. Please join us in wishing her well and best wishes as she begins this new chapter in her life.
50. A Heavy-Hearted Farewell
It is with a heavy heart that I announce the departure of [Name] from the company effective immediately. A long-time employee at our corporation and an outstanding leader in our sales team, he has been an important part of our team for many years. [Name] will be missed by all of us here, and we wish him success in his future endeavors.
51. Saying Goodbye to [Name]
With a heavy heart, we announce that [Name] is leaving us to pursue another challenge. Thank you for being a fantastic colleague. We appreciate everything that you have done to make us a better team, and we will all miss your unique contributions to the company.
Announcing an employee’s departure is more than just sharing news—it’s an opportunity to recognize their contributions, maintain transparency, and foster a positive work culture. A well-crafted message helps ensure a smooth transition while showing appreciation for the employee’s time and efforts. By communicating with empathy and professionalism, companies can make farewells a meaningful moment rather than just a formality.
If you found this Simplestic Employee Departure Announcement Examples useful, check out 29 Best Farewell Messages To Colleagues and 53 Last Working Day Email Samples
