Email Resignation Letter Examples | Resigning from a job can be a significant decision, and communicating that decision effectively is essential. A well-written resignation letter serves as a formal notification to your employer and helps maintain a positive relationship as you transition to your next opportunity.
In this guide, we will explore how to write a resignation letter, provide tips for crafting your message, and present examples to help you find the right words for your situation. Whether you’re leaving for a new job, personal reasons, or retirement, these examples can serve as a foundation for your resignation letter.
How to Write a Resignation Letter
- Use a Professional Format: Start with your contact information, the date, and the employer’s contact information at the top of the letter.
- Address the Recipient: Use a formal greeting, such as “Dear [Manager’s Name].”
- State Your Intent to Resign: Clearly state that you are resigning and include your last working day. Typically, it’s advisable to provide at least two weeks’ notice.
- Express Gratitude: Thank your employer for the opportunities you’ve had during your time with the company.
- Offer to Assist with the Transition: If you’re comfortable, offer to help train your replacement or assist in the transition process.
- Close Professionally: Use a formal closing, such as “Sincerely” or “Best regards,” followed by your name.
Examples of Resignation Letters
- Basic Resignation Letter
- Dear [Manager’s Name],
- I am writing to formally resign from my position at [Company Name], effective [Last Working Day]. Thank you for the opportunities for personal and professional development during my time here. Sincerely, [Your Name]
- Resignation with Gratitude
- Dear [Manager’s Name],
- I am resigning from my position at [Company Name], effective [Last Working Day]. I am grateful for the support and opportunities I received during my time here. Best regards, [Your Name]
- Short and Direct
- Dear [Manager’s Name],
- Please accept this letter as my formal resignation from [Company Name], effective [Last Working Day]. Thank you, [Your Name]
- Resignation for a New Opportunity
- Dear [Manager’s Name],
- I am writing to inform you of my resignation from [Company Name], effective [Last Working Day]. I have accepted a new position that will further my career growth. Thank you for everything. Sincerely, [Your Name]
- Resignation Due to Personal Reasons
- Dear [Manager’s Name], I am resigning from my position at [Company Name], effective [Last Working Day], due to personal reasons. I appreciate the support I’ve received during my time here. Best regards, [Your Name]
- Resignation with Offer to Help
- Dear [Manager’s Name],
- I am writing to resign from my position at [Company Name], effective [Last Working Day]. I am happy to assist in the transition process during my remaining time. Thank you, [Your Name]
- Formal Resignation Letter
- Dear [Manager’s Name],
- This letter serves as my formal resignation from [Company Name], effective [Last Working Day]. I am thankful for the opportunities and experiences I gained during my tenure. Sincerely, [Your Name]
- Resignation for Health Reasons
- Dear [Manager’s Name],
- I am writing to formally resign from my position at [Company Name], effective [Last Working Day], due to health reasons. I appreciate your understanding and support. Best regards, [Your Name]
- Resignation with Future Contact
- Dear [Manager’s Name],
- I am resigning from my position at [Company Name], effective [Last Working Day]. I hope to stay in touch and wish the team continued success. Thank you, [Your Name]
21 Email Resignation Letter Examples
- Resignation After a Short Tenure
- Dear [Manager’s Name],
- I am writing to resign from my position at [Company Name], effective [Last Working Day]. Although my time here was brief, I appreciate the experience. Sincerely, [Your Name]
- Resignation with Positive Note
- Dear [Manager’s Name],
- I am resigning from [Company Name], effective [Last Working Day]. I have enjoyed working with you and the team, and I am grateful for the support I received. Best regards, [Your Name]
- Resignation with a Personal Touch
- Dear [Manager’s Name],
- I hope this message finds you well. I am writing to formally resign from my position at [Company Name], effective [Last Working Day]. Thank you for being a great mentor. Warm regards, [Your Name]
- Resignation for Relocation
- Dear [Manager’s Name],
- I am writing to resign from my position at [Company Name], effective [Last Working Day], as I will be relocating. I appreciate the opportunities I had here. Sincerely, [Your Name]
- Resignation with Appreciation for Team
- Dear [Manager’s Name],
- I am resigning from my position at [Company Name], effective [Last Working Day]. I want to thank you and the team for the wonderful experience and support. Best wishes, [Your Name]
- Resignation for Career Change
- Dear [Manager’s Name],
- I am writing to inform you of my resignation from [Company Name], effective [Last Working Day]. I have decided to pursue a different career path and appreciate your understanding. Thank you, [Your Name]
- Resignation with Reflection
- Dear [Manager’s Name],
- After careful consideration, I am resigning from my position at [Company Name], effective [Last Working Day]. I am grateful for the growth I experienced during my time here. Sincerely, [Your Name]
- Resignation with Offer of Assistance
- Dear [Manager’s Name],
- I am writing to formally resign from my position at [Company Name], effective [Last Working Day]. I am happy to assist in the transition and training of my replacement. Best regards, [Your Name]
- Resignation with Fond Memories
- Dear [Manager’s Name],
- I am resigning from my position at [Company Name], effective [Last Working Day]. I will always cherish the memories and experiences I gained here. Thank you, [Your Name]
- Resignation for Family Reasons
- Dear [Manager’s Name],
- I am writing to resign from my position at [Company Name], effective [Last Working Day], due to family reasons.
- Thank you, [Your Name]
Resigning from a job is a significant step, and crafting a thoughtful resignation letter can help ensure a smooth transition while maintaining professional relationships. The examples provided in this guide offer a variety of approaches, whether you’re leaving for a new opportunity, personal reasons, or other pursuits. Remember to customize your letter to reflect your unique situation and feelings.
