Email to parents about academic concerns
If you are concerned about a child’s academic progress, it’s important to communicate those concerns with parents as soon as possible. This will allow both the parent and teacher to take steps toward helping the student avoid falling behind in class. While it may be tempting to send a long email detailing every concern you have about your student, this will not be received well by the parent. Instead, include only the most important issues in your email and provide additional information if necessary.
The first paragraph of your letter should summarize what you are doing and why. The second paragraph should provide more detail about your concerns, including any problems that have occurred with the student’s performance. In the third paragraph, you should explain why you are writing. For example, you may want to say that you are concerned about the student’s progress in class or that his grades have fallen below expectations. The fourth paragraph should offer a solution or recommendation. Here are sample Emails to Parents About Academic Concerns:
Template 1
I am writing to let you know that we have concerns about your child’s academic performance. Last week, we took a look at how your child is doing in all of their classes and we noticed that they are not meeting our expectations for several subjects. We have been working with your child for some time now and we thought it was important to let you know that we are concerned about their performance.
We know that school can be hard sometimes, but we want to make sure that all of our students are doing well in all subjects so that they can be successful. This is not something that we take lightly, and we want you to know that we are taking steps to ensure that your child meets these expectations. Please know that we do not make these decisions lightly, but for us to continue providing quality instruction for every student in our school district, all students must meet the academic standards set by their teachers and themselves.
Template 2
I am writing to let you know that we have concerns about your child’s academic performance. Last week, we took a look at how your child is doing in all of their classes and we noticed that they are not meeting our expectations for the following subjects: Math-Science-Language Arts.
We have been working with your child for some time now and we thought it was important to let you know that we are concerned about their performance. We know that school can be hard sometimes, but we want to make sure that all of our students are doing well in all subjects so that they can be successful. This is not something that we take lightly, and we want you to know that we are taking steps to ensure that your child can meet these expectations.
Please know that we do not make these decisions lightly, but for us to continue providing quality instruction for every student in our school district, all students must meet the academic standards set by their teachers and themselves.
Template 3
We understand that this can be a difficult time for students and their families, but we want you to know that we are here to help. We will be offering after-school tutoring sessions to give your child the chance at success that they need to move forward with their education. We hope that this will make it easier on both of you as well as your teachers who have been working hard on this project. We know that this can be a difficult time for you, and we want to help you through it by providing resources to assist with tutoring and remediation.
Template 4
We have a list of recommended local tutors on file in the front office and we encourage parents to use these services whenever possible. If your child has an IEP or 504 plan, please let us know so that we can ensure these plans are adhered to as well. We want to make sure that your child can meet these expectations.
Please know that we do not make these decisions lightly, but for us to continue providing quality instruction for every student in our school district, all students must meet the academic standards set by their teachers and themselves. If you have any questions about this letter or if you would like to discuss your child’s progress, please feel free to contact me.
We look forward to working with you in the future and hope that you will be able to help us meet these goals.
Template 5
It is with great concern that we write to inform you of your child’s academic performance in math. This year, your child has been performing below grade level expectations for their class, and as a result, their progress will be closely monitored for the remainder of this school year.
We want to inform you that your child has been identified as needing academic assistance. We take this very seriously, and we will be working with your child over the next few weeks to ensure that [he or she] is able to meet our expectations for academic achievement.
Please know that we would not make this decision lightly; however, all students in our school district must meet the standards set by their teachers and themselves.
We are eager to continue working with you and would appreciate your assistance in meeting these goals.
Template 6
We are writing this letter to inform you that your child is not meeting the academic expectations of his or her teacher. We need to provide a quality education for all students in our school district, and as such we will not allow any student to fall behind. We are writing to let you know that your child has been identified as needing additional support in one or more academic areas.
Please know that we do not make these decisions lightly; however, all students must meet their teachers’ standards and work hard for us to continue providing quality instruction. Please know that this is not a reflection of your child’s ability, but rather an indication that they may need some extra help to be successful in school.
Template 7
We are writing to inform you that your child is not performing at the level we expect of him or her in class. We have identified the following areas in which your child may need additional support: Math—Your child is currently below grade level, and we feel that they could benefit from some extra tutoring or support.
Please see the attached list of math tutors and their contact information. We’ve also included a list of local after-school programs that offer math help. We are confident that one of these options will be able to meet your needs while allowing your child to continue participating in other extracurricular activities.
Template 8
As we approach the end of the school year and your child’s final report card has been issued, we wanted to take this opportunity to inform you of academic concerns that have been brought to our attention. We have identified several factors that may contribute to your child’s academic struggles, including Difficulty with reading and/or math skills-Inability to focus on schoolwork consistently. We have identified several strategies that you can use to help support your child’s learning at home.
These include setting up a study schedule with specific times and days for your child to complete their homework, creating a quiet environment where they can focus on their studies, avoiding distractions such as television or social media during this time, and checking in with them regularly to see how things are going. At this time, we would like to suggest some resources that may help your child learn the necessary skills.
Please see the attached list for more information about these providers or feel free to contact us if you have any questions. The school district has created an individualized education program (IEP) for your child, and we will continue to monitor his progress. We will also be working with you on how best to provide this support so that he can meet the standards set by his teachers.
The school district has created an individualized education program (IEP) for your child, and we will continue to monitor his progress. We will also be working with you on how best to provide this support so that he can meet the standards set by his teachers.
Template 9
We are committed to providing your child with the support they need to be successful, and we believe that this will help them reach their full potential. To provide your child with the best possible opportunities, we have put together a program of interventions that will help them improve in these areas.
Please know that this is not a punishment; rather, it’s our way of ensuring that all students are successful. We want all of our students to be successful, and we will continue to do everything in our power to ensure that every student has access to quality education.
Please know that your child’s progress is important to us, and we will continue working with you as well as their teachers to ensure that they can meet their full academic potential. Our goal is to provide all students with an equal opportunity to receive a quality education, and we will continue to work closely with you to make sure your child is being challenged appropriately. Please know that we take your feedback seriously; if you have any comments or concerns about this recommendation please contact us at [number] or email us at [email protected].
Template 10
We are writing to inform you that your child is not performing at the level we expect of him or her in class. We have identified the following areas in which your child may need additional support [subjects]. We want your child to be successful in school, and we appreciate your support in helping us provide the resources needed for them to succeed.
We understand that this may be an overwhelming time for you as a parent; however, please know that there are many resources available for you and your child, including professional development opportunities for teachers, social workers and counsellors who can help support you with these types of situations.
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