Emails for Internship | Crafting the Ideal Internship Application Email: A Professional Guide
Embarking on the journey toward a fulfilling career often begins with an internship—a valuable opportunity to gain hands-on experience in your chosen industry. The initial step of applying for an internship can be decisive, setting the stage for your future prospects. One of the crucial elements of this application process is drafting an email that effectively conveys your enthusiasm, qualifications, and professionalism.
In the professional world, your email serves as an introduction to who you are and what you stand for; it’s imperative to make that first impression count. Below are some guidelines that, when followed, can enhance the quality of your internship application emails, positioning you as a worthy candidate.
Essential Tips for Writing Your Internship Application Email
- Subject Line: Craft a clear and engaging subject line that states your purpose and captures the attention of the reader.
- Professional Greetings: Address the recipient formally using “Dear” followed by their name or title.
- Introduction: Introduce yourself and articulate the purpose of your email succinctly.
- Education and Skills: Highlight relevant educational background and skills pertinent to the internship.
- Experience: Briefly touch upon any past work or project experiences that demonstrate your capabilities.
- Fit and Enthusiasm: Express your interest in the specific company and explain why you believe you are a good fit for their team and culture.
- Call to Action: Politely request consideration for the position and propose next steps, like an interview.
- Formal Closing: Conclude with a formal salutation such as “Sincerely” or “Best regards,” followed by your full name and contact information.
- Attachment: Remember to attach your resume and any other requested documents.
Crafting a well-thought-out email can differentiate you from a sea of applicants. To guide you further in this process, here are 17 sample email templates tailored to various scenarios you may encounter when applying for an internship.
Emails for Internship
Sample Email for a Marketing Internship Application
Dear [Recipient’s Name],
I am writing to express my interest in the Marketing Internship position with [Company Name], as advertised on your company’s careers page. As a third-year Marketing student at [University Name], I am eager to apply my coursework in strategic advertising and consumer behavior analytics in a real-world setting.
Attached, please find my resume for your review. I am looking forward to the potential of contributing to your company and learning from the esteemed marketing team at [Company Name].
Best regards,
[Your Full Name]
[Your Contact Information]
Email Seeking Internship Placement with No Prior Experience
Dear [Recipient’s Name],
I am a motivated second-year student pursuing a degree in [Your Major] at [University Name]. Though my professional experience is still growing, I have dedicated myself to gaining a deep understanding of [relevant subjects or skills]. I am particularly drawn to [Company Name] because of your commitment to [mention any relevant company initiatives or values].
Please find my resume attached. I am very much looking forward to the opportunity to discuss how I can contribute to and grow with [Company Name].
Sincerely,
[Your Full Name]
[Your Contact Information]
Email to a Previous Internship Supervisor for a New Opportunity
Dear [Supervisor’s Name],
I hope this email finds you well. I am reaching out to inquire about potential internship opportunities at [Company Name] for the upcoming [season/year]. Having previously interned under your guidance, I am excited about the possibility of rejoining your team and building upon the skills I acquired last [when you interned].
Attached is my updated resume for your consideration. I am looking forward to catching up and possibly discussing the new ways I can contribute to [specific project or department].
Warm regards,
[Your Full Name]
[Your Contact Information]
Speculative Email Enquiring About Potential Internships
Dear [Recipient’s Name],
I am writing to you as a [Your Year] student of [Your Degree] at [University Name]. I have great admiration for [Company Name] and its innovative approach to [mention a field or project the company is known for]. Although I am aware that there are currently no open internship positions advertised, I am interested in exploring whether there might be an opportunity for me to contribute to your team.
Enclosed is my resume for your reference. I would be honored to discuss any potential openings or projects I could assist with in the near future.
Yours faithfully,
[Your Full Name]
[Your Contact Information]
Email Applying for a Remote Internship
Dear [Recipient’s Name],
As a current [Your Major] student with a keen interest in [specific interest related to the internship], I was excited to learn about the remote internship opportunity at [Company Name] posted on [where you found the listing]. My academic background, coupled with my ability to work independently and efficiently from my home office, aligns perfectly with the requirements listed for the role.
Attached you will find my resume detailing my qualifications. I am enthusiastic about the prospect of contributing to [Company Name] while continuing to advance my skills in a remote setting.
Best wishes,
[Your Full Name]
[Your Contact Information]
Emails for Internship
Following Up on an Internship Application
Dear [Recipient’s Name],
I would like to inquire about the status of my application for the [Specific Internship Title] role at [Company Name], submitted on 2024. I remain very excited about the opportunity to assist your team and further develop my skills in [specific skills relevant to the internship].
Should you require any further information to assist with your decision-making process, please let me know. I am available at your earliest convenience and look forward to your update.
Thank you for your time and consideration.
Kind regards,
[Your Full Name]
[Your Contact Information]
Email Expressing Continued Interest After Non-Selection for an Internship
Dear [Recipient’s Name],
I recently received the notification regarding the [Specific Internship Title] position, and while I understand that the selection process was highly competitive and I was not chosen for this occasion, I would like to reiterate my strong interest in [Company Name].
I am still very keen on the possibility of working with your team in the future and would welcome any further opportunities or similar roles that may arise. Thank you for considering my application, and I hope to be given another chance to demonstrate my potential contribution to [Company Name].
With respectful regards,
[Your Full Name]
[Your Contact Information]
Email to a Contact Referring You to an Internship
Dear [Recipient’s Name],
Following our conversation, I am reaching out to express my keen interest in the [Description] internship at [Company Name] that you mentioned. As discussed, my [specific experience or coursework] aligns well with the responsibilities of the internship program.
Please find my formal application and resume attached. I am grateful for your referral, and I am looking forward to the possibility of joining the innovative team at [Company Name] and contributing my best work.
Thank you once again for your support.
Yours sincerely,
[Your Full Name]
[Your Contact Information]
Cold Email to a Company Without a Posted Internship
Dear [Recipient’s Name],
My name is [Your Full Name], and I am currently studying [Your Major] at [University Name]. With a strong interest in [industry or field related to the company], I have followed [Company Name]’s progress and am impressed by your work in [specific projects or achievements of the company].
Though I am aware that there are no advertised intern roles currently, I am eager to explore whether there is any capacity for an intern to support your team. I am particularly interested in [specific area of work], which I understand is a specialty of [Company Name]. Please find my resume and cover letter attached, providing further details on my background and how I envision contributing to your organization.
I would deeply appreciate any opportunity to discuss potential internship roles with you and look forward to hearing from you.
Respectfully,
[Your Full Name]
[Your Contact Information]
Emails for Internship
Email Requesting Informational Interview Before Internship Application
Dear [Recipient’s Name],
As an enthusiastic student of [Your Major/Field] with a deep respect for the innovative work being done at [Company Name], I am writing to inquire about the possibility of conducting an informational interview. My intent is to learn more about your company’s culture, the experiences of your team members, and advice on how a prospective intern can best contribute to your goals.
Please find my resume attached for your reference. I believe that the insights gleaned from such an interview would be immensely beneficial as I prepare to apply for an internship with your esteemed company.
I am looking forward to your favorable response and the opportunity to gain valuable perspective.
Kindest regards,
[Your Full Name]
[Your Contact Information]
Last-Minute Email Application for an Internship Close to the Deadline
Dear [Recipient’s Name],
I’ve just come across the internship opportunity at [Company Name] in [specific field/area], and I am highly interested in submitting my application before the deadline today. My background in [Your Field of Study] and hands-on experience gained from [Specific Project or Experience] make me a suitable candidate for this role.
Attached you will find my resume and cover letter, where I expand on my experience and how I can add value to the [Company Name] team. I apologize for the late notice and appreciate any consideration you can extend my way.
Thank you for your time and understanding.
Warmest regards,
[Your Full Name]
[Your Contact Information]
Concise Email for Internship Application When Time is of the Essence
Dear [Recipient’s Name],
I am writing to you with great interest in the [Internship Title] at [Company Name], which I discovered through [source of information]. With a [degree/major] from [University Name] and hands-on experience in [field/skills], I am confident in my ability to contribute effectively to your team.
My resume is attached for your consideration. Please let me know if there is any further information I can provide to support my application.
Best,
[Your Full Name]
[Your Contact Information]
Email Highlighting a Referral from a Current Employee for an Internship
Dear [Recipient’s Name],
[Employee’s Name] shared with me the exciting opportunity for an internship at [Company Name] and suggested I contact you directly. As a dedicated [Your Major] major at [University Name] with an avid interest in [specific interest related to the company], I am keen to apply the knowledge I’ve acquired in a practical setting and contribute to your [specific department/project].
Attached is my resume for your review. I am grateful for [Employee’s Name]’s confidence in recommending me, and I am equally enthusiastic about the chance to bring my skills to your respected company.
Sincerely,
[Your Full Name]
[Your Contact Information]
Email for a Follow-Up After an Internship Fair or Networking Event
Dear [Recipient’s Name],
It was a pleasure meeting you at [Name of Event or Fair] on [Date of Event]. Our conversation about [specific discussion point] was particularly inspiring and reinforced my interest in pursuing an internship at [Company Name]. As a proactive [Year] student at [University Name], I am ready to take on the challenges of the [Specific Internship Title].
I have attached my resume and cover letter for further insight into my experience and skills. I would be honored to have another discussion about the potential to contribute to your team.
Thank you for your time, and I hope to continue our conversation.
Warm wishes,
[Your Full Name]
[Your Contact Information]
Email Requesting a Tour or Visit to Company Pre-Internship Application
Dear [Recipient’s Name],
I am a [Year] student majoring in [Major] at [University Name] with a pronounced interest in [specific interest related to company]. Before submitting my formal application for an internship at [Company Name], I would like to request a visit or a brief tour of your facilities to gain a deeper knowledge of your operations and company culture.
Please find attached my resume for a glimpse into my academic and extracurricular achievements. Understanding the environment at [Company Name] would be invaluable as I craft my application to align with your mission and needs.
Thank you for considering this request, and I look forward to the possibility of meeting with you in person.
Yours truly,
[Your Full Name]
[Your Contact Information]
Email for an Internship Application with Emphasis on Company Values
Dear [Recipient’s Name],
As a current [your education status], I am deeply impressed by [Company Name]’s commitment to [company values or mission statement]. The internship position in [department or project area] not only aligns with my academic pursuits but also with my personal and professional values.
Enclosed is my resume, which I believe will reflect a potential good match between my qualifications and the contributions I hope to make at [Company Name]. I am eager to engage in a discussion on how my background aligns with the values and goals of your esteemed company.
I look forward to the opportunity of potentially joining your team.
With utmost respect,
[Your Full Name]
[Your Contact Information]
Internship Application Email Renewing Contact with Alumni or Professional Contact
Dear [Recipient’s Name],
I hope this message finds you well. As a fellow alumnus of [Your University], I am reaching out to explore any internship opportunities at [Company Name]. I recall our motivational discussion on [mention any past interaction or event] and how it sparked my interest in [related field or job].
Attached, please find my updated resume with additional coursework and experience relevant to [company or industry]. It would be an honor to work in an environment where I can both contribute and learn, particularly at a place as impactful as [Company Name].
Looking forward to potential avenues to reconnect and collaborate.
Sincerely,
[Your Full Name]
[Your Contact Information]
With these 17 polished sample emails at your disposal, you are well-prepared to approach your internship application with confidence, professionalism, and a personal touch that will leave a lasting positive impression on recruiters.
