Email With Newsletter Attachment Examples & Best Practices

Sending a newsletter via email is an effective way to keep your audience informed about updates, news, and valuable content related to your organization or industry. A well-crafted email accompanying the newsletter can enhance engagement and encourage recipients to read the content. In this guide, we’ll provide examples of emails that can be sent with an attached newsletter, along with tips on how to write them and answers to common questions.

Subject Line:
When sending a newsletter via email, use a clear and engaging subject line that indicates the content of the newsletter. For example, “Your Monthly Update: [Month/Year] Newsletter” or “Check Out Our Latest Newsletter!”
Greeting:
Start with a friendly greeting, addressing the recipient by name if possible, such as “Hi [Name]” or “Dear [Team/Colleagues]”.

Opening Statement:
Begin with a brief introduction that expresses excitement or highlights the importance of the newsletter. This sets a positive tone.
Highlight Key Content:
When sending a newsletter via email briefly summarize the main topics or features included in the newsletter. This gives recipients a reason to open and read the attachment.
Call to Action:
Encourage recipients to read the newsletter and provide feedback or share their thoughts. You might also invite them to take specific actions related to the content.

Closing:
End with a polite closing statement, expressing appreciation or looking forward to their feedback.
Signature:
Include your name, title, and any relevant contact information.

Subject: Your Monthly Update: [Month/Year] Newsletter

Hi [Name],

I hope this message finds you well! I’m excited to share our [Month/Year] newsletter with you, packed with updates, insights, and upcoming events.

In this issue, you’ll find:

Highlights from our recent projects
Upcoming webinars and workshops
Tips and resources to enhance your skills

Please take a moment to review the attached newsletter, and feel free to share your feedback or any topics you’d like us to cover in future editions.

Thank you for your continued support!

Best regards,
[Your Name]
[Your Title]
[Your Contact Information]

Email with newsletter attached examples

Subject: Special Edition Newsletter: [Event/Topic]

Dear [Team/Colleagues],

I’m thrilled to share our special edition newsletter focused on [specific event or topic]. This edition includes important information and insights that you won’t want to miss!

Key highlights include:

[Highlight 1]

[Highlight 2]
[Highlight 3]

Please find the newsletter attached. We’d love to hear your thoughts on this special edition!

Thank you for staying engaged!

Warm regards,
[Your Name]
[Your Title]
[Your Contact Information]

Subject: [Quarter] Newsletter: Updates and Insights

Hi [Name],

Happy [Month]! I’m pleased to share our quarterly newsletter with you. This edition is filled with valuable updates and insights from the past few months.

Inside, you’ll discover:

Success stories from our team
Industry trends and analysis
Upcoming events and opportunities

Check out the attached newsletter, and let us know if you have any questions or feedback!

Best,
[Your Name]
[Your Title]
[Your Contact Information]

Subject: [Month/Year] Newsletter + We Want Your Feedback!

Dear [Name],

I hope you’re doing well! Attached is our [Month/Year] newsletter, which includes the latest news, tips, and resources.

We value your opinion and would love to hear your thoughts! Please take a moment to complete our short survey included in the newsletter.

Thank you for being part of our community!

Best regards,
[Your Name]
[Your Title]
[Your Contact Information]

Email with newsletter attached examples

Improving email open rates is crucial for effective communication, especially in marketing and outreach efforts. Here are some best practices to help you achieve higher open rates for your emails:

1. Craft Compelling Subject Lines

Be Clear and Concise: Use straightforward language that conveys the email’s purpose.
Create Urgency: Phrases like “Limited Time Offer” or “Don’t Miss Out” can encourage immediate action.

Personalization: Including the recipient’s name or relevant details can make the subject line more engaging.
Use Actionable Language: Encourage the recipient to take action with phrases like “Discover,” “Join,” or “Learn.”

2. Optimize Send Times

Analyze Audience Behavior: Use analytics to determine when your audience is most active and schedule your emails accordingly.

Test Different Times: Experiment with sending emails at various times and days of the week to find the optimal window for engagement.

3. Segment Your Audience

Targeted Content: Segment your email list based on demographics, preferences, or behavior to send more relevant content to each group.
Tailored Messaging: Customize your emails based on the interests of each segment to increase the likelihood of opens.

4. Personalize Your Emails

Use Names: Address recipients by their first name in the subject line and greeting.
Relevant Content: Tailor the content of the email to align with the recipient’s interests or previous interactions with your brand.

5. Maintain a Clean Email List

Regularly Update: Remove inactive subscribers and ensure that your list is up to date to improve engagement rates.

Use Double Opt-In: Implement a double opt-in process to ensure that subscribers genuinely want to receive your emails.

6. Optimize for Mobile

Responsive Design: Ensure your emails are mobile-friendly, as many users check their emails on smartphones.
Short Subject Lines: Keep subject lines short to ensure they display well on mobile devices.

7. Create Engaging Preview Text

Complementary to Subject Line: Use the preview text (the snippet that appears next to or below the subject line) to provide additional context.
Encourage Action: Use this space to entice recipients to open the email with a strong call to action.

8. A/B Testing

Experiment with Variations: Test different subject lines, send times, and content formats to see what resonates best with your audience.

Analyze Results: Use the data from A/B tests to refine your email strategy for better performance.

9. Build Trust and Reputation

Consistent Branding: Use consistent branding and messaging to build recognition and trust with your audience.
Authenticate Your Emails: Implement SPF, DKIM, and DMARC to improve deliverability and reduce the chances of your emails being marked as spam.

10. Engage with Relevant Content

Value-Driven Content: Ensure that the content of your emails provides value to the recipient, whether through informative articles, exclusive offers, or useful tips.
Clear Call to Action: Encourage the recipient to take the next step, whether it’s reading a blog post, signing up for an event, or making a purchase.

11. Monitor and Analyze Performance

Track Open Rates: Use email analytics to monitor open rates and identify trends over time.

Adjust Strategies: Based on your findings, continuously refine your approach to improve engagement.

Include Testimonials: Adding social proof, such as customer testimonials or case studies, can increase credibility and encourage opens.
Highlight Popular Content: Mentioning popular articles or products can create curiosity and drive opens.

By implementing these best practices, you can enhance your email open rates, ensuring that your messages reach and engage your audience effectively. Regularly reviewing and adjusting your strategies based on performance data will help you stay responsive to your audience’s preferences and behaviors.

1. What should the subject line of my email include?

The subject line should be clear and engaging, indicating the content of the newsletter and encouraging the recipient to open the email.

2. How long should the email be?

Keep the email concise, ideally a few short paragraphs. Highlight key points from the newsletter without overwhelming the reader.

3. Should I attach the newsletter as a PDF or include it in the body of the email?

It’s often best to attach the newsletter as a PDF for easy downloading and printing. You can also include a brief summary in the body of the email.

4. How can I encourage recipients to read the newsletter?

Highlight key topics or features in your email and express enthusiasm about the content. A personal touch, such as inviting feedback, can also encourage engagement.

5. Is it necessary to include a call to action in the Email with newsletter?

While not mandatory, including a call to action can enhance engagement. Encourage recipients to provide feedback, participate in surveys, or share the newsletter with others.

Sending a newsletter via email is a great way to keep your audience informed and engaged. By following the examples and tips provided, you can create a professional email that effectively accompanies your newsletter attachment. Remember to tailor your message to your audience and highlight the most important content to encourage readership and interaction.

How to Write an Email with a Newsletter Attachment

Email With Newsletter Attached Examples

Example 1: Monthly Newsletter

Example 2: Special Edition Newsletter

Example 3: Quarterly Newsletter

Example 4: Newsletter with Survey Invitation

Email Examples With Newsletter Attachment | Best Practices