Even after months of hard work and dedication, sometimes another professional opportunity knocks and we have to open that door. Beyond the excitement for the new challenge comes the delicate task of communicating the news to your current boss. Whether you’ve worked in the organization for years or merely a few months, maintaining a good rapport during this transition is crucial.
How to Tell Your Boss You Got Another Job Offer Guide
When it comes time to inform your boss about your decision to accept another job, it’s essential to approach the situation with professionalism and respect. Ideally this should be in person, whenever possible. However, if in your situation you prefer to do this over email- you are in the right place. Crafting a thoughtful email can help ensure that you leave your current position on good terms, preserving relationships and maintaining your professional reputation. Here’s a step-by-step guide on how to structure your email:
1. Use a Clear Subject Line
Your subject line should be straightforward and professional. It sets the tone for the email and prepares your boss for the content.
Example Subject Lines:
- “Resignation – [Your Name]”
- “Transitioning to New Opportunities”
- “Notice of Departure”
2. Start with a Polite Greeting
Begin your email with a respectful greeting. Use your boss’s title and last name unless you have a more casual relationship.
Example:
- “Dear [Boss’s Name],”
3. State Your Purpose Clearly
In the opening lines, directly communicate your decision to accept another job. Be clear and concise, avoiding unnecessary details.
Example:
- “I am writing to formally notify you that I have accepted a position with another company, and I will be resigning from my role at [Current Company Name].”
4. Express Gratitude
Take a moment to express your appreciation for the opportunities you’ve had while working at the company. Highlight specific experiences or skills you’ve gained that have contributed to your professional growth.
Example:
- “I want to express my sincere gratitude for the support and guidance you have provided during my time here. I have learned so much and have truly enjoyed working with you and the team.”
5. Offer to Assist with the Transition
Show your willingness to help with the transition process. This could involve training a replacement, wrapping up projects, or providing documentation on your work.
Example:
- “I am committed to ensuring a smooth transition and would be happy to assist in training my replacement or wrapping up any ongoing projects before my departure.”
6. Provide Your Last Working Day
Clearly state your last working day, adhering to any notice period specified in your contract or company policy. This provides clarity for your boss and allows them to plan accordingly.
Example:
- “My last day at [Current Company Name] will be [Last Working Day], which aligns with the standard notice period.”
7. End on a Positive Note
Conclude your email with a positive remark, reiterating your appreciation and wishing the company continued success. This leaves a good impression and reinforces your commitment to professionalism.
Example:
- “Thank you once again for everything. I look forward to staying in touch, and I wish you and the team all the best in the future.”
8. Use a Professional Closing
Finish your email with a professional closing statement, followed by your name.
Example Closings:
- “Sincerely,”
- “Best regards,”
- “Warm regards,”
Sample Email Templates
Here’s a complete example of how your email might look:
Subject: Resignation – [Your Name]
Dear [Boss’s Name],
I am writing to formally notify you that I have accepted a position with another company, and I will be resigning from my role at [Current Company Name].
I want to express my sincere gratitude for the support and guidance you have provided during my time here. I have learned so much and have truly enjoyed working with you and the team.
I am committed to ensuring a smooth transition and would be happy to assist in training my replacement or wrapping up any ongoing projects before my departure. My last day at [Current Company Name] will be [Last Working Day], which aligns with the standard notice period.
Thank you once again for everything. I look forward to staying in touch, and I wish you and the team all the best in the future.
Sincerely,
[Your Name]
[Your Contact Information]
How to Tell Your Boss You Got Another Job Offer
Email Examples
1 Subject: an Update on My Career Plans
Dear [Boss’s Name],
I hope this email finds you well. I wanted to share some news with you regarding my career plans. I have been approached by another company with an offer for a new job opportunity. Although I have really enjoyed my time working with you, I feel this opportunity is one that I cannot pass by.
Please let me know what is the best way I can share my resignation and the details of this transition with you.
Thank you for your understanding and support throughout my journey.
Best regards,
[Your Name]
2 Subject: My Official Resignation
Dear [Boss’s Name],
I am sending this email to officially resign from my position here at [company name]. I am thankful for the opportunities and experiences that I’ve had here, but I have decided to accept an offer from another company.
I will ensure that all of my tasks and responsibilities are completed before my last day of work. Please let me know if there is anything I can do to make the transition smoother for the team.
Thank you again for the time and effort you put into mentoring me throughout my journey.
Best regards,
[Your Name]
3 Subject: Submitting My Resignation
I hope this message finds you well. I wanted to inform you that I have recently received a job offer from [Name of the Company] for the [Job Title] position and I am considering accepting it.
I wanted to personally inform you about this opportunity out of respect for our professional relationship. I am genuinely grateful for the experiences and knowledge that I have gained while working here. If there is any way that I can contribute to ensure a smooth transition with my departure, please let me know.
I appreciate your understanding and support during this time.
4 Subject: My Career Plan
Dear [Boss’s Name],
I wanted to share some exciting news with you. I have recently been offered a new job opportunity at [Company Name]. After careful consideration, I have decided to accept their offer and move forward with this new opportunity.
I wanted to express my gratitude for the time I have spent working with you. I have genuinely enjoyed my time here and appreciate all the opportunities for growth and development that I have received. Your guidance and support have been invaluable to me, and I want to thank you for everything you have done to contribute to my professional growth.
I understand that this news may come as a surprise, and I want to assure you that I will do everything I can to ensure a smooth transition during this time. If there is anything specific you would like me to assist with or if you have any questions or concerns, please let me know.
Thank you again for everything, and I wish the team continued success.
Warm regards,
[Your Name]
5 Subject: Accepting a New Role
Dear [Boss’s Name],
I wanted to share some exciting news with you. I have recently been offered a new job opportunity at [Company Name]. After careful consideration, I have decided to accept their offer and move forward with this new opportunity.
I wanted to express my gratitude for the time I have spent working with you. I have genuinely enjoyed my time here and appreciate all the opportunities for growth and development that I have received. Your guidance and support have been invaluable to me, and I want to thank you for everything you have done to contribute to my professional growth.
I understand that this news may come as a surprise, and I want to assure you that I will do everything I can to ensure a smooth transition during this time. If there is anything specific you would like me to assist with or if you have any questions or concerns, please let me know.
Thank you again for everything, and I wish the team continued success.
Warm regards,
[Your Name]
6 Subject: My New Job Role
Dear [Boss’s Name],
I am writing to share some details about the job role that I will be accepting. It is a managerial position with an exciting opportunity for growth, and I look forward to accepting the challenge. The new role excites me, and I hope to bring the lessons I’ve learned here, along with the knowledge and skills that I have acquired.
Thank you for the opportunities and experiences that I have had as one of the team members at this company.
Best regards,
[Your Name]
7 Subject: Staying in Touch
Dear [Boss’s Name],
As I prepare to depart from this company, I wanted to express my interest in remaining in touch with you. I would appreciate the chance to meet and connect again in person in the future to catch up on all the new developments at the company.
Please let me know if there will be any opportunities where I can stay connected with you, or team members and the company in general.
Thank you,
[Your Name]
8 Subject: Exciting News – Received Job Offer!
Dear [Boss’s Name],
I hope this email finds you well. I wanted to inform you that I have received a job offer from another company, and I am taking it. I will be resigning from my position here at [current company].
Thank you for the opportunity to work here. I appreciate everything I have learned and gained while working here.
Best regards,
[Your Name]
How to Tell Your Boss You Got Another Job Offer
9 Subject : a New Job Offer
I hope this email finds you well. I am writing to request a meeting where I hope to discuss an important matter that recently arose. I have been presented with a new job offer, which I am seriously considering. It’s important to me that you hear this first and directly from me. Do let me know a time that suits you.
10 Subject: Job Offer Discussion
I trust you will understand the reason behind this request for a meeting – I believe in transparency and honesty in the workplace. A new job offer has been offered to me recently and it’s a position that aligns well with my career goals. I am keen to discuss this with you so that I can make an informed decision about my future.
11 Subject: Meeting Regarding a New Job Offer
I am reaching out to request a meeting at a time of your convenience. I have recently received a job offer outside the organization and I am contemplating accepting it. I want to discuss the implications this decision might have on my current responsibilities and ensure a smooth transition if I proceed.
12 Subject: New Job Offer
Wishing you a wonderful day. I am writing to you with a personal matter that impacts my professional role. A new job opportunity has been extended to me and I find it a potential fit for my career path. It’s important to me that we discuss the effects this will have on my current role and devise a plan that ensures the least disruption to our team.
13 Subject : Potential Oppourtunity
I hope you are doing well. I am writing to inform you that I have been offered a position with another organization. This potential opportunity aligns with some of my long-term career goals. I feel it’s crucial to set up a conversation with you to discuss this and address how it might influence my current responsibilities.
14 Subject: New Job Offer
I write to you in the spirit of open communication that has always been a cornerstone of our working relationship. I’ve recently received a job offer from another company. The opportunity is appealing with respect to my career roadmap. I trust a face-to-face conversation is the best way to discuss this change and how it could impact our existing work arrangement.
15 Subject: Request for a Conversation About My Next Steps
Dear [Boss’s Name],
I hope you’re doing well. I wanted to reach out to request a time to talk about an important career development that has come up recently. I’ve been presented with a professional opportunity that has made me reflect on my future direction. Out of respect for our working relationship, I wanted to discuss this with you directly before making any final decisions. Please let me know a time that works best for you.
16 Subject: Career Update and Next Steps Discussion
Dear [Boss’s Name],
I wanted to share a personal career update and ask if we could schedule a brief meeting. A new opportunity has recently come my way, and I believe it would be helpful to talk openly about it. I value transparency and would appreciate your perspective as I consider my next steps. Thank you for taking the time to connect when convenient.
17 Subject: Planning Ahead – Career Conversation
Dear [Boss’s Name],
I hope your week is going well. I wanted to ask if we could set aside some time to talk about my career plans and a new development that has recently arisen. It’s important to me to approach this thoughtfully and professionally, and I would like to ensure our communication remains open throughout the process. Please let me know a suitable time to meet.
18 Subject: Professional Update and Discussion Request
Dear [Boss’s Name],
I am reaching out to request a short meeting to discuss a recent professional update that may affect my role here. I have been reflecting on my long-term goals and want to make sure I handle this transition respectfully. Your guidance has always meant a great deal to me, and I would appreciate the opportunity to talk through this together.
19 Subject: Requesting Your Guidance on a Career Opportunity
Dear [Boss’s Name],
I hope you are doing well. I recently came across a career opportunity that has prompted me to think carefully about my next steps. Before moving forward, I wanted to have an open and respectful conversation with you. Would you be available for a short meeting this week to discuss?
10 Subject: Exploring My Next Career Chapter
Dear [Boss’s Name],
I wanted to reach out and ask for a brief conversation regarding my career direction. A new opportunity has emerged, and while I am still considering my options, I believe it’s important to keep you informed. I appreciate the support I’ve received here and want to approach this thoughtfully. Please let me know a convenient time to connect.
21 Subject: Scheduling a Time to Discuss Career Developments
Dear [Boss’s Name],
I hope this message finds you well. I would like to request a meeting to discuss a recent career development that may influence my future plans. Transparency is important to me, and I want to ensure we discuss this openly before any decisions are finalized. Thank you for your time and understanding.
22 Subject: A Quick Meeting Request About My Career Path
Dear [Boss’s Name],
I hope your day is going well. I wanted to see if you might be available for a brief meeting to discuss a professional opportunity that has recently come up. I respect the time and investment you’ve made in my growth here, and I want to approach this conversation thoughtfully. Looking forward to hearing from you.
23 Subject: Discussing a New Direction in My Career
Dear [Boss’s Name],
I am writing to request a time to talk about a potential new direction in my career. A recent opportunity has given me a lot to consider, and I would value the chance to discuss it openly with you. Please let me know when you might be available for a conversation.
24 Subject: Request for a Career Check-In Meeting
Dear [Boss’s Name],
I hope you are doing well. I would appreciate the chance to schedule a quick check-in regarding my career plans and a new opportunity that has come my way. Maintaining transparency is important to me, and I believe a conversation would be the best way forward. Thank you for your continued support.
25 Subject: A Conversation About Upcoming Career Changes
Dear [Boss’s Name],
I wanted to reach out and request a meeting to discuss some potential changes in my career path. I’ve recently been presented with an opportunity that I am thoughtfully considering. I value our professional relationship and want to ensure we discuss this in a respectful and open way.
26 Subject: Professional Update – Meeting Request
Dear [Boss’s Name],
I hope this message finds you well. I am writing to request a brief meeting to share a professional update that may influence my current role. I would like to approach this discussion with clarity and respect, and your insight would be greatly appreciated. Please let me know a suitable time to connect.
27 Subject: Seeking Your Perspective on a New Opportunity
Dear [Boss’s Name],
I wanted to reach out to ask if we could schedule a time to talk. A new opportunity has come my way, and before moving forward, I would appreciate the chance to discuss it with you. Your mentorship has been valuable to me, and I want to approach this decision thoughtfully.
28 Subject: Career Planning Discussion Request
Dear [Boss’s Name],
I hope your week is going well. I am reaching out to request a conversation about my career plans and a recent development that has given me a lot to consider. It’s important to me to communicate openly and ensure we align on next steps if any changes occur.
29 Subject: Important Career Conversation
Dear [Boss’s Name],
I hope you’re doing well. I would appreciate the opportunity to speak with you regarding a recent opportunity that may influence my future plans. Transparency and professionalism are very important to me, and I would like to discuss this directly with you before moving forward. Please let me know when you might be available.
If you want, I can also give you:
List of 15 Email Snippets to Use
- I’d like to request a meeting to discuss an important matter – a job offer I’ve recently received and am considering.
- I feel that it’s crucial to keep you in the loop about a significant professional decision I’m about to make – pursuing a new job opportunity.
- I hope to discuss with you a job offer I received recently that may influence my current obligations and duties.
- I request time to connect as I have received a new job offer and feel it’s important we discuss this further.
- I want to have an honest discussion regarding a job offer I am considering and how it might affect my role here.
- I’d like to schedule a meeting to discuss a recent job offer I’ve received – it’s important to me that we approach this matter together.
- I’ve been presented with a new job opportunity that I feel we should discuss at your earliest convenience.
- I believe in maintaining transparency, which is why I want to discuss with you a recent job offer I’m considering seriously.
- In light of an upcoming decision I have to make regarding a job offer, I’d like to schedule a meeting to inform you of the situation.
- A new professional opportunity presented itself and I would like to inform you about it and discuss our next steps.
- I’ve been offered a position at another company that aligns closely with my career aspirations. I need to discuss this with you and seek your advice.
- We’ve often talked about growth and development. I hope this meeting will provide another chance for learning as I plan to step into a new role.
- I’ve been given an opportunity that entails parting ways with our team. It’s important to me that we discuss this over a meeting.
- One of my personal goals came to fruition – I’ve received a job offer from an organization I’ve been admiring from afar. Looking forward to discussing this with you more.
- I have received a job offer that’s quite intriguing. I feel mixed emotions as this means the end of our monthly coffee catch-ups. Hoping to discuss this soon.
- Final Tips
- Be Honest but Professional: While it’s important to be honest about your decision, avoid going into details about why you’re leaving, especially if they might reflect poorly on the company or your boss.
- Keep It Short and Sweet: Your email should be straightforward and to the point. Avoid lengthy explanations or emotional expressions.
- Proofread: Double-check for spelling and grammatical errors before sending your email to ensure professionalism.
- Consider Timing: Choose an appropriate time to send your email, ideally when your boss is not likely to be overwhelmed with other responsibilities.
- By following this guide, you can communicate your decision to leave your current job respectfully and professionally, ensuring that you maintain positive relationships as you transition to your new opportunity.
Navigating the professional world involves bittersweet transitions. Remember, focus on initiating open dialogues, preserving relationships, and honour commitments to your current role until your last day.
